Executive Director HawkSoft User Group

HawkSoft; Oregon (IL); Remote; USD 90,000 - 130,000; Full time

Job summary

HawkSoft is seeking an Executive Director to lead its vibrant user community. The role involves shaping the future of the HawkSoft User Group (HUG) through community engagement and event management. Ideal candidates will have over 5 years of experience in meeting planning, a strong attention to detail, and excellent communication skills. This remote job includes planning major conferences and various regional events while collaborating with leadership and volunteers.

Qualifications

• 5 or more years of experience in meeting planning.
• Experience leading corporate events from inception to execution.

Responsibilities

• Oversee planning and execution of HUG events.
• Foster relationships with sponsors/vendors.
• Manage day-to-day operations and supervise staff.

Skills

Attention to detail

Communication skills

Self-directed

Discipline

Agility

Education

Bachelor's Degree in Business Administration or related field

Certified Meeting Professional (CMP)

Certification in Exhibition Management (CEM)

Job description

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Are you ready to lead a community of thriving, passionate, and engaged business owners and

entrepreneurs?

HawkSoft, a leader in agency management systems for independent P&C agencies, has a vibrant and

engaged user community - HawkSoft User Group (HUG). Our events and activities stand out from

others in our industry for their warm, welcoming, and down-to-earth feel. More living room than

ballroom.

About This Role

We are looking for an Executive Director who will be responsible for overseeing all aspects of our HUG

user community: attendee experience, planning + execution of conferences to create a best-in-class

experience, and conference performance and financial outcomes. You won't just manage events-you'll

shape the future of HUG, fostering an engaged community that positions independent agencies to learn

from each other and thrive. The Director will work with key stakeholders at HawkSoft and HUG Board of

Directors (who are volunteers) to create the vision of HUG's member services/programs and

conferences. They will take ownership of all HUG initiatives from inception through delivery.

Here's Our Current In-person Annual Event Schedule

• 1 national conference (Spring)
• 1 leadership/executive retreat (Fall)
• 7 regional conferences (Fall)
• 2-3 HUG Board retreats for strategic & committee planning
  
  

Responsibilities

Community Leadership

Build and execute a vision for a thriving user group, collaborate with HawkSoft leadership and HUG

leadership, and foster strong relationships with sponsors/vendors.

• Design, execute, and coordinate a plan to build a thriving user group
• Liaison between HawkSoft's CMO and the President of the HUG Board of Directors
• Develop deep relationships and work closely with sponsors/vendors who help HUG events meet our financial and experiential objectives
  
  

Event Management

Oversee the planning, budgeting, and execution of all HUG events, balancing a best-in-class experience

for attendees with fiscally-responsible events.

• Create a compelling value proposition for new and returning attendees and partners
• Manage budgets for portfolio of events
• Lead negotiations and recommendations for service contracts for conference facilities, hotels, audio/visual, decorations, food/beverage, transportation, and other vendors in a collaborative manner with team inclusion
• Ensure appropriate reporting is in place for all key stakeholders. This includes but is not limited to financial, attendee registration, exhibitor/sponsorship, and operational progress. Provides comprehensive post-event reports and analysis to key stakeholders.
  
  

Operational Oversight

Manage day-to-day operations, supervise staff, and ensure the quality of HUG's marketing, educational

programs, and communications.

• Manage day-to-day operations on behalf of the HUG Board of Directors
• Ownership for agenda, budget, event programming, and meeting deadlines
• Oversee marketing activities for HUG and ensures quality content for users
• Prepare calendars, reports, invoices, summaries, financial statements, travel itineraries, and other documents pertaining to HUG activities.
• Identify new funding sources to meet organizational budgeting objectives
• Oversee HUG website, social media, newsletters, webinars, and other educational programs
• Supervisory responsibilities over a staff of two
• Other duties as assigned and necessary to ensure the success of the user community
  
  

Knowledge, Skills, And Abilities Applicants Should Have

• Natural resonance with HawkSoft's core values
• Discipline to self-direct and create + execute their own goals without heavy direction
• Strong (borderline obsessive) attention to detail with their work and meeting deadlines
• Agility to respond to changing needs and priorities
• Excellent communications skills and ability to convey complex ideas with clarity
  
  

Required

Experience and education

• 5 or more years of experience in meeting planning
• Experience leading corporate events from inception to execution
  
  

Preferred, But Not Required

• Bachelor's Degree or higher in Business Administration, Hotel and/or Meeting Management, or a related field.
• Certified Meeting Professional (CMP) or Certification in Exhibition Management (CEM)
• Direct experience or familiarity with the insurance and software industry
  
  

Work environment

• 100% remote work
• 25% travel per year is expected
• Will need to attend conferences and industry events domestically on a regular basis. No international travel forecasted.
  
  

How To Apply

Send a customized cover letter and resume via the link below. Emailed resumes will not be accepted.

In your cover letter, please tell us what "community building" means to you.

Here's a tip on how to get invited for an interview: use your cover letter to explain why your background

is a good fit specifically for the requirements of this position. The cover letter is an opportunity to show

us your persuasive skills, how well you can tailor your message to our job posting, and convince us that

you actually read the entire posting.

Job Posted by ApplicantPro

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Contract

Job function

• Job function

  Business Development and Sales

• Industries

  Software Development

Referrals increase your chances of interviewing at HawkSoft by 2x

Get notified about new Executive Director jobs in Canby, OR.

President/Chief Executive Officer - Oregonians Credit Union

Area Vice President, Small Business Benefits & HR Consulting

Portland, OR $108,000 - $210,500 4 days ago

Public Relations Senior Vice President (B2B Technology)

Vice President of Sales, Human Resources Outsourcing - Pacific Northwest

Hillsboro, OR $160,000 - $170,000 1 month ago

Hillsboro, OR $100,000 - $110,000 4 days ago

Portland, Oregon Metropolitan Area 4 months ago

Executive Director, IS Applications - Supply Chain

Vice President of Real Estate Development

Director of Development And Communications

Senior Director, Product Management, Consumer Product & Innovation

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.