Executive Director - Facility Operations

UT Tyler; Town of Texas (WI); On-site; USD 120,000 - 180,000; Full time

Job summary

The University of Texas Permian Basin in Odessa, Texas seeks an Executive Director of Facilities Operations to lead day-to-day and strategic management of campus facilities, construction and maintenance in collaboration with campus leadership. The role requires overseeing capital plans and lifecycle management across multiple campuses and services.

This senior position coordinates with service delivery, health & safety, housing, athletics, and project management to ensure consistent, compliant,

Qualifications

• Bachelor’s degree required; experience may substitute.
• 8+ years in building maintenance, facilities operations or a related field.
• 5+ years of supervisory or lead experience.
• Working knowledge of HVAC, electrical, plumbing, carpentry, and general building systems.
• Strong organizational, leadership and communication skills.
• Experience developing or managing budgets, operational plans, staffing plans, or resource allocations.
• Experience coordinating work across multiple operational areas, departments, or teams.

Responsibilities

• Oversee facilities programming, design, development, construction, renovation projects and related equipment/systems.
• Prepare capital improvement program and Texas Higher Education Coordinating Board applications and Campus Master Plan.
• Develops and prepares project requests and scheduling, budget funding requests, capital renewal plans, capital equipment plans, and space allocation plans.
• Oversees the implementation of approved plans/projects and manages department and related budgets and accounts.
• Tracks progress on institutional priorities and provides regular updates, risks, and recommendations to executive leadership.
• Establishes and monitors service expectations, response times, and operational performance.
• Ensure preventive maintenance programs are executed and continuously improved.

Skills

Leadership

Budgeting

Communication

Project management

Education

Bachelor's degree

Tools

CMMS Brightly

Job description

Executive Director - Facility Operations

The University of Texas Permian Basin welcomes applications for the position of Executive Director of Facilities Operations

Essential Functions

The Executive Director of Facilities Operations is responsible for overseeing the day-to-day and long-term strategic oversight related to the administration, management and development of facilities, construction and maintenance activities to support the University’s academic and operational needs. Reporting to the Chief Operating Officer and collaborating heavily with the Chief Business Officer, the Executive Director manages Physical Plant while playing a critical role in executing institutional priorities and working closely with other campus partners including Service Delivery, Health & Safety, Housing, Athletics, and Project Management to provide a unified and responsive approach to campus operations. The role operates with campus leadership in a complex campus environment supporting academic, residential, and event-driven facilities with varying operational demands.

• Administers and coordinates campus facilities programming, design/development, construction, renovation projects and related equipment/systems.
• Preparation of multiple UT System and state programs and reports, including the Capital Improvement Program and Texas Higher Education Coordinating Board applications and Campus Master Plan.
• Develops and prepares project requests and scheduling, budget funding requests, capital renewal plans, capital equipment plans, and space allocation plans.
• Oversees the implementation of approved plans/projects and manages department and related budgets and accounts. Manages and assesses revenues and expense levels of the department.
• Completes annual budgets, monitors and reconciles departmental accounts on a regular basis, and prepares expense variance reports as required.
• Tracks progress on institutional priorities and provides regular updates, risks, and recommendations to executive leadership.
• Identifies and implements process improvements to enhance efficiency, consistency, and service delivery.
• Supports long-term asset performance through lifecycle planning and maintenance practices.
• Participates in the Safety Committee, Emergency Operations Center (EOC), and Emergency Management Committee.
• Leads and develops supervisory staff across multiple functional areas to:
  • Support campus safety efforts by coordinating facilities-related safety activities, inspections, and corrective actions.
  • Coordinate facilities-related response and recovery efforts during campus incidents.
  • Ensure consistent delivery of maintenance, repair, and operational services across all campus facilities.
  • Establish and monitors service expectations, response times, and operational performance.
  • Ensure preventive maintenance programs are executed and continuously improved.
  • Manage plant operations contracts related to outsourced department operations.
  • Develop clear primary points of contact for facilities related operational issues impacting the campus.
• Ensures compliance with applicable regulations, UT System requirements, and institutional policies.
• Works closely with campus partners including Service Delivery, Health & Safety, Housing, Athletics, and Project to coordinate facilities needs and priorities.
• Establishes clear expectations, accountability, and performance standards.
• Evaluates organizational structure and recommends adjustments to improve effectiveness over time.
• Other duties as assigned.

Required Qualifications

1. Bachelor’s degree (experience can be substituted in lieu of education)
2. Minimum 8 years of experience in building maintenance, facilities operations or a related field.
3. Minimum 5 years of supervisory or lead experience.
4. Working knowledge of HVAC, electrical, plumbing, carpentry, and general building systems.
5. Strong organizational, leadership and communication skills.
6. Experience developing or managing budgets, operational plans, staffing plans, or resource allocations.
7. Experience coordinating work across multiple operational areas, departments, or teams.

Preferred Qualifications

1. Experience in higher education or large campus environments.
2. Experience with CMMS platforms such as Brightly.
3. Knowledge of preventive maintenance programs and asset lifecycle management.

Additional Information

Required Application Materials

• Cover Letter
• Résumé
• List of References
• Transcripts (Preferred)
• Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

• UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
• Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
• You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
• Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
• Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.

Visit our social media sites below for more information.

LinkedIn Facebook Instagram Twitter YouTube

Thank you for your consideration in today’s job market. We look forward to connecting with you more in the future.