Executive Director

Winter Park History Museum; Winter Park (FL); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Paid vacation

Holiday pay

Sick days

Job summary

Winter Park Historical Association, operating as the Winter Park History Museum, seeks a dynamic Executive Director to lead the organization into its next chapter of growth and community engagement.

The Executive Director is the chief executive officer responsible for daily operations, fundraising, financial management, educational programming, and staff leadership, reporting to the Board and advancing the WPHA's mission in Winter Park and surrounding areas.

Qualifications

• Minimum of five years museum or nonprofit management experience.
• Strong fundraising, grant writing, and donor relations.
• Experience with budgeting and financial oversight.
• Ability to lead staff and collaborate with the Board.
• Passion for Winter Park history and community engagement.

Responsibilities

• Directs daily museum operations, staffing, and docent training.
• Oversees educational outreach and exhibits planning.
• Oversees grants, fundraising events, and donor relations.
• Represents WPHA in negotiations with city and community partners.

Skills

Fundraising leadership

Nonprofit management

Board relations

Community outreach

Grant writing

Museum operations

Staff leadership

Strategic planning

Tools

QuickBooks

MS Word

MS Excel

Adobe

Website management

Job description

WINTER PARK HISTORICAL ASSOCIATION EXECUTIVE DIRECTOR

The Winter Park Historical Association (WPHA), operating as the Winter Park History Museum, seeks a dynamic, mission-driven Executive Director to lead the organization into its next chapter of growth and community engagement.

The mission of the Winter Park Historical Association is to collect, preserve, promote, and research the history of Winter Park and its surrounding area and to share that history with the public through educational programs and the operation of a museum.

The Executive Director is the chief executive officer of the WPHA and reports directly to the Board of Directors. This individual provides strategic leadership while overseeing the Museum's daily operations, fundraising, financial management, educational programming, community outreach, and staff leadership. The Executive Director works closely with the Board to implement the Association's mission, achieve strategic goals, and strengthen the Museum's role as a vital cultural resource for the community.

DUTIES:

PROGRAMS & MUSEUM

• Provides direction to the Museum Manager for daily operation of the museum including operating hours, staffing, docent training, etc. Directs staff on logistics of events (arrangement of speakers, locations, registrations, refreshments, etc.).
• Oversees development and implementation of WPHA’s educational outreach programs.
• Presents the Board of Directors with strategic suggestions for exhibits, community events and outreach programs for approval.

DEVELOPMENT

• Responsible for overseeing grant submissions, including to the City of Winter Park, State of Florida, and other recurring programs. Develops and manages short term and long-term fund-raising programs for WPHA.
• Oversees research, applications and management of grants with potential assistance from a grant writer.
• Maintains and grows relationships with grant funders, patrons, recurring donors, and sponsors.
• Directs fundraising events including annual gala.
• Develops new fundraising programs, including cultivation of patrons and grants.
• Leads yearly WPHA dues solicitation.

FINANCES

• Collaborates with the WPHA Board of Directors and finance committee to create the annual budget.
• Manages expenses, works with board president and committee chairs to ensure all costs are within budget guidelines.
• Manages and reviews membership dues.
• Ensures grant funding is used and reported on accurately and timely.

COMMUNICATIONS & COMMUNITY OUTREACH

• Represents the Museum in all negotiations and interactions with the City of Winter Park.
• Responsible for overseeing promotion of WPHA programs and events.
• Directs all formal correspondence on behalf of the organization.
• Directs staff to maintain and update the Museum website.
• Serves as the WPHA community relations representative and spokesperson with all members of the public at business and community functions; create and deliver public presentations as necessary.
• Presents a professional appearance and attitude when representing the WPHA.
• Leads Museum Manager and Social Media Coordinator in maintaining consistent and effective marketing.

STRATEGIC PLANNING & BOARD SUPPORT

• Acts as the primary advocate for implementation of the mission and objectives of WPHA.
• Maintains regular, individual communication with board members.
• Helps schedule and set agenda for board meetings.
• Attends all board meetings; makes recommendations from a management perspective; implements strategies and policies set by board.
• Provides leadership in the creation of short and long-term strategic plans for WPHA.
• Offers creative insights for the development and implementation of events.

OPERATIONS & ORGANIZATIONAL MANAGEMENT

• Responsible for all leases pertaining to museum and WPHA offices, including off-site storage.
• Maintains regular communication with landlords and property representatives.
• Ensures that WPHA facilities and equipment are maintained in appropriate condition, with the help of the staff.
• Maintains and uses WPHA property and offices solely for business purposes.
• Ensures that all insurance policies are up to date.
• Responsible for staff, consultants, contractors, and interns, and volunteers
• Presents all negotiated contracts to the board president for approval and authorization.

KNOWLEDGE, SKILLS & ABILITIES PREFERRED:

• Minimum of five years museum or nonprofit management experience
• Knowledge of administrative and management best practices
• Knowledge of federal and state laws pertaining to 501c (3) organizations
• Skilled in leadership, motivation, and teamwork development
• Strong public, organizational, and interpersonal communication
• Experience in museum administration, exhibition, and event planning
• Demonstrated interest and enthusiasm for Winter Park history
• Ability to handle all aspects of a small non-profit organization including delegating duties to additional staff, board members, and volunteers
• Proficiency in technical skills with software packages such as: Windows, Word, Excel, Quickbooks, Adobe etc.
• Ability to assist with securing funds from various sources including familiarity in grant writing
• Ability to promote innovation, improvements, and new ideas
• Ability to establish and maintain effective working relationships with community leaders, the public, other local non-profit organizations, agencies, governments, and businesses
• Annual salary commensurate with qualifications and experience with range starting at $70,000
• Full time, exempt position
• Paid vacation, holiday, and sick days per WPHA policies

Ideal Candidate:

• The successful candidate will be an energetic, collaborative leader who combines strong nonprofit management experience with excellent fundraising ability and a passion for preserving and sharing local history.
• The Executive Director should be equally comfortable engaging donors, managing day-to-day operations, leading staff, and serving as the public face of the organization.
• Occasional evening and weekend hours required.