Executive & Development Assistant

Massachusetts League of Community Health Centers; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental and HRA coverage

Employer-funded disability insurance

Flexible Spending Accounts (FSA)

Retirement plan

Job summary

The Massachusetts League of Community Health Centers seeks an Executive Assistant/Development Assistant to provide high-level administrative and project support to the SVP of Development & External Affairs.

This role blends executive support with hands-on assistance across fundraising, donor relations, communications, and member services to advance the Mass League's mission and support community health centers across the Commonwealth.

Qualifications

• ,

Responsibilities

• Provide administrative support to the SVP including calendar management, scheduling and correspondence.
• Prepare briefing materials, meeting agendas and follow-up notes for internal and external meetings.
• Maintain donor and prospect records in the CRM/database and support gift processing and acknowledgment communications.
• Assist with sponsorship materials, donor stewardship communications and reports.
• Coordinate fundraising events and donor cultivation events including the Annual Awards Gala and Community Health Institute.
• Support media and community relations materials for external presentations and partner meetings.
• Provide additional admin and project-based support for the SVP and External Affairs team as needed.
• Enter contract requests into the contract management system and prepare vouchers for external sponsorships and vendor invoices.
• Collaborate with other Executive Assistants and Mass League departments.

Skills

Calendar management

Briefing materials

Donor relations

Event coordination

Communications

Project support

MS Office proficiency

CRM software

Administrative multitasking

Attention to confidential information

Education

Bachelor's degree preferred

High school degree required

Nonprofit sector experience

Tools

MS Office (Word, Excel, PowerPoint)

CRM systems (Bloomerang, DonorPerfect, Raiser's Edge)

Job description

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a non‑profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary

The Executive Assistant/Development Assistant provides high‑level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

The Executive Assistant/Development Assistant provides high‑level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

Essential Functions

This role requires a candidate who has the ability to:

• Provide administrative support to the SVP including calendar management, scheduling, and correspondence
• Prepare briefing materials, meeting agendas, and follow‑up notes for internal and external meetings
• Maintain accurate donor and prospect records in the CRM/database and support gift processing and acknowledgement communications
• Assist with the preparation of sponsorship materials, donor stewardship communications, communications materials, membership communications, and reports
• Help coordinate fundraising events, donor cultivation events, and other Mass League events including the Annual Awards Gala and Community Health Institute
• Support coordination of media and community relations activities including preparation of materials for external presentations and partner meetings
• Provide additional administrative support and project‑based support for the SVP and the External Affairs team as needed
• Enters contract requests into the League's contract management system and prepares and submits vouchers to the finance department for external sponsorships and vendor invoices
• Coordinates and collaborates with other Executive Assistants and Mass League departments
• Manages confidential files, documents, and communications

Competencies/Skills

• Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
• Ability to communicate professionally, concisely and effectively (English written and verbal)
• Organized and detail oriented; ability to multi‑task and reprioritize as necessary
• Ability to problem‑solve effectively and efficiently
• Ability to assess, evaluate and advise on potential risk
• Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
• Building and strengthening relationships with people from diverse background
• Active listening using verbal and non‑verbal techniques
• Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
• Demonstrated proficiency with CRM software (e.g., Bloomerang, DonorPerfect, Raiser's Edge)
• Up‑to‑date knowledge of business and information technology

Education/Experience

• Bachelor's degree preferred; high school degree required
• Three to five years of experience providing administrative support to executive‑level staff
• One to two years of experience working on a development/fundraising team preferred
• Experience in a non‑profit, health care or public policy setting preferred

What We Offer

The Massachusetts League of Community Health Centers offers a comprehensive and competitive benefits package, including:

• Hybrid work schedule: 2 days in‑office and 3 days remote
• Medical, dental, and employer‑funded HRA coverage
• Employer‑paid life, short‑term, and long‑term disability insurance
• Optional supplemental life insurance
• Flexible Spending Accounts (FSA)
• 403(b) retirement savings plan with potential employer contribution
• Transit reimbursement program
• Generous paid time off, paid holidays, sick leave, and additional leave benefits

Benefits eligibility and coverage may vary based on employment status and plan provisions.

The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities.

It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non‑merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities