Executive Department Manager

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 72,000 - 98,000; Full time

Job summary

The University of Texas at Austin is seeking an experienced Department Manager to provide executive level, professional support for the Chair of the Department of Sociology on UT's Main Campus. You will help manage a wide range of administrative areas with university-wide impact, from HR to budget oversight and policy compliance.

Key duties include supervising staff, coordinating faculty affairs, managing contracts and course logistics, and supporting strategic planning and program operations.

Qualifications

• Bachelor’s degree and at least five years of experience performing advanced administrative functions.
• Supervisory experience, including the ability to foster and maintain a positive, collaborative, and team-oriented environment.
• Demonstrated ability to manage office or departmental finances, including creating and maintaining budgets and fiscal oversight.
• Experience with Workday.
• High level of attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment.
• Strong problem-solving skills with the ability to work independently, exercise sound judgment, and take initiative.
• Excellent interpersonal, organizational, and oral and written communication skills.
• High level proficiency with Microsoft Office programs, including Outlook, Excel, Word, and PowerPoint.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Department Management: Review internal processes to ensure they are in keeping with university, state, and federal procedures and laws.
• Set departmental policies and procedures to ensure compliance with relevant guidelines and to achieve maximum efficiency.
• Supervise department staff, including recruiting, hiring, and training; perform annual staff appraisals; and, oversee and assign job duties to ensure all department support needs are being met.
• Serve as point of contact for general questions or information requests.
• Prepare and/or supervise the preparation of contracts for the department and coordinate projects with the Population Research Center.
• Work with staff and faculty leadership to ensure course management and teaching assistant needs are met.
• Oversee graduate program, including admissions, recruiting, budgeting, TA assignments, and fellowship assignments.
• Faculty Affairs: Manage faculty HR and faculty affairs.
• Coordinate faculty recruitment process, including job postings, Interfolio postings, and applicant management, recruitment committee meetings, and external advertisements.
• Oversee faculty recruit visits to UT Austin campus.
• Process new faculty PARs and oversee new hire tenure reviews.
• Manage faculty leave processes, including FDLs, CSEFs, SFAs, RIAs, RFIBs/buyouts, and other leaves.
• Manage faculty summer appointments, faculty allowances, and fellow appointments to endowments.
• Track and process instruction and research faculty and post-docs, and oversee visiting scholar appointments.
• Create annual offer letters for all non-tenure track faculty.
• Maintain faculty personnel records, faculty meeting agendas and notes, and governance documents.
• Coordinate faculty reviews, including faculty annual reports and faculty merit reviews.
• Oversee promotion and tenure reviews, comprehensive periodic reviews, third-year reviews, teaching observations, and teaching award nominations.

Skills

Bachelor’s degree

Five years experience

Supervisory experience

Workday

Attention to detail

Multiple priorities

Interpersonal & communication

Microsoft Office

Education

Bachelor’s degree

Tools

Workday

Interfolio

Smartsheets

DocuSign

Tableau

Job description

The University of Texas at Austin is seeking an experienced Department Manager to provide executive level, professional support for the Chair of the Department of Sociology on UT's Main Campus. You will help manage a wide range of administrative areas with university-wide impact, from HR to budget oversight and policy compliance.

Key duties include supervising staff, coordinating faculty affairs, managing contracts and course logistics, and supporting strategic planning and program operations.