Executive Coordinator II

The American National Red Cross; Louisville (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Dental and Vision plans

PTO starting at 15 days per year

11 paid holidays

401K with company match

Job summary

The American Red Cross in Louisville, KY is seeking an experienced Administrative Specialist to provide complex administrative support for a department. This role handles memos, reports, and presentations, and may run department queries from the database while ensuring confidentiality.

You will prepare written materials, edit documents, and assist with cross-functional projects. The position includes supervising clerical staff and offering guidance to volunteers, with a focus on accuracy and

Qualifications

• High School diploma or equivalent required.
• Minimum 5 years related administrative experience.
• Strong written and verbal communication skills.
• Proficient typing and MS Office skills.
• Ability to work on a team and handle confidential information.

Responsibilities

• Perform complex administrative duties with minimal supervision; prepare memos, records, and reports.
• Develop high-level presentations and spreadsheet reports; run department queries.
• Prepare and edit materials, correspondence, and reports using various software.
• Compile and generate reports and presentations for the unit; support business area with data.
• May supervise clerical staff and provide guidance to volunteers; participate in projects.

Skills

Verbal and written communication

MS Office proficiency

Typing speed

Document editing

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

**Job Description:**Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better. When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.**Where Your Career is a Force for Good!** **WHAT YOU NEED TO KNOW (Job Overview):**This position is not eligible for relocation assistance.**This position is located in the Louisville KY office Monday - Friday** Provides complex administrative support to a department, group or program. Prepare reports and various correspondences. Administers projects, programs, and/or processes applicable to the unit. Analyzes unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. **WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):** 1: Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Reviews correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database. 2: Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications. 3: Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications. 4: May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project. 5: May provide functional supervision to clerical/administrative staff assigned to unit. 6: Provide support, development and/or leadership guidance to all volunteers. ------------------------- Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and their practical application to complex problems normally encountered. Contacts are frequent with individuals representing other organizations or individuals of significant importance within organization. ------------------------- **WHAT YOU NEED TO SUCCEED (Minimum Qualifications):** Education: High School or equivalent required. Experience: Minimum 5 years related experience or equivalent combination of education and related experience required. ------------------------- Management Experience: N/A ------------------------- Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team. ------------------------- Travel: None or very little. ------------------------- Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. **WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications):****Must be well organized.****Communication skills very important, written & spoken****Managing high level regional projects****Planning board meetings & conferences****Ability to work autonomously and behind the scenes** **BENEFITS FOR YOU:**As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:* Medical, Dental Vision plans* Health Spending Accounts & Flexible Spending Accounts* PTO: Starting at 15 days a year; based on type of job and tenure* Holidays: 11 paid holidays comprised of six core holidays and five floating holidays* 401K with up to 6% match* Paid Family Leave* Employee Assistance* Disability and Insurance: Short + Long Term* Service Awards and recognition## ## ***Apply now! Joining our team will provide you with the opportunity to***## ***make your career a force for good!****The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.*