Executive Coordinator

Columbia Bank; Scottsdale (AZ); On-site; USD 35,000 - 58,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life insurance

Paid vacation & holidays

Job summary

Columbia Bank in Scottsdale, AZ seeks an experienced administrative assistant to provide high-level support to executives and departments. You will handle word processing, filing, scheduling, travel arrangements, expense reports, and confidential correspondence while coordinating meetings and direct mailings.

This role requires 5 years of administrative experience, strong spelling and business English, and superb organizational and interpersonal skills.

Qualifications

• 5 years of administrative work experience required.
• Strong spelling, punctuation and business English.
• Strong organizational skills with record-keeping ability.
• Strong interpersonal skills for internal/external relations.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Provide administrative support to executives and department.
• Word processing, filing, scheduling, and meeting coordination.
• Prepare executive summaries and coordinate travel.
• Process expense reports and direct mailings.
• Answer non-routine correspondence and maintain confidential data.

Skills

Strong organizational skills

Discretion with confidential info

Interpersonal skills

Attention to detail

Strong spelling and business English

Education

High school diploma or GED

Associates or Bachelor's degree preferred

Tools

Microsoft Office

Job description

About the Role:

Under the direct supervision of an executive or department leader, this position provides administrative support for the executive and the department. Word processing, filing, and scheduling. Perform moderately complex analysis. Author executive summaries. Coordinate meetings and conferences. Obtain supplies. Coordinate direct mailings. Answer non-routine correspondence and assemble highly confidential and sensitive information. Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Plan, prioritize, and organize a diversified workload. Prepare and manage expense reports. Arrange and coordinate Executive travel. Recommend changes in office practices or procedure. Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank’s written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice” May perform other duties as assigned.

About You:

H.S. Diploma High school diploma or GED Preferred Associates or Bachelors College degree. 5 years of administrative work experience Required 5 years of experience supporting executives Preferred Strong skills in spelling, punctuation, and business English. Strong understanding of business mathematics. Proficiency with Microsoft Office. Strong organizational skills with the ability to maintain records. Strong interpersonal skills with the ability to maintain effective working relationships with others. Ability to handle and process confidential information with discretion and integrity. Proven experience handling and interpreting complex matters in accordance with bank policy. Strong attention to detail and ability to follow oral and written instructions.

Travel Requirements:

Occasional

Pay Range:

The pay range for this role is $25.23 - $42.00. The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.

Primary Location:

Ability to work fully onsite at posted location(s). 15169 N Scottsdale Road Scottsdale AZ 85254

Our Benefits:

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits. We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment to Diversity:

Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail].

To Staffing and Recruiting Agencies:

Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.

Culture:

At Columbia Bank, we’re redefining what it means to bank and to build a career. As the West’s premier banking experience, we combine the strength and scale of a leading financial institution with the heart and mindset of a community bank. With more than 350 locations across eight states, we deliver relationship‑based service backed by regional expertise and resources that help families and businesses thrive. Our culture is built on Do RIGHT, which means: Relationships: We create authentic connections with customers, colleagues, and communities. Impact: Every role here makes a meaningful difference in people’s lives and local economies. Growth: We invest in your success with career development, mentorship, and learning opportunities. Heart: We care deeply about doing what’s best for our customers and each other. Trust: Integrity and transparency guide everything we do.

Why work for Columbia Bank?

A strong, stable financial foundation with over $67 billion in assets and a diverse portfolio that supports flexibility and opportunity. A culture of belonging and purpose, where your ideas matter and your work has impact. Competitive benefits and flexibility designed to help you thrive personally and professionally. Community engagement that matters, from supporting local businesses to empowering youth through financial literacy initiatives. Ready to Do RIGHT for your career, your community, and your future? Explore opportunities and join Columbia Bank today.