Executive Coordinator

Columbia Bank; Scottsdale (AZ); On-site; USD 35,000 - 58,000; Full time

Benefits offered by this job

Competitive benefits

401(k) plan

On-site wellness program

Job summary

Columbia Bank is seeking anAdministrative Assistant to provide comprehensive support to executives and departments. Responsibilities include scheduling, correspondence, and meeting coordination, with a focus on confidentiality and accuracy.

The role emphasizes strong organizational skills, attention to detail, and professional business English. Candidates should have a high school diploma or GED, with associates or bachelor's degree preferred, and at least five years of administrative

Qualifications

• High school diploma or GED is preferred.
• Associates or Bachelor's degree is preferred.
• At least 5 years of administrative work experience is required.
• Experience supporting executives is preferred.
• Strong spelling, punctuation, and business English skills are essential.
• Proficient with Microsoft Office and standard office software.

Responsibilities

• Word processing, filing, and scheduling.
• Perform moderately complex analysis.
• Author executive summaries.
• Coordinate meetings and conferences.
• Obtain supplies.
• Answer confidential correspondence and assemble sensitive information.

Skills

Administrative experience

Microsoft Office

Organizational skills

Confidential information handling

Executive support

Business English

Spelling & punctuation

Education

High school diploma or GED

Associates or Bachelor's degree

Tools

Microsoft Office

Job description

About The Role

Under the direct supervision of an executive or department leader, this position provides administrative support for the executive and the department.

• Word processing, filing, and scheduling.
• Perform moderately complex analysis.
• Author executive summaries.
• Coordinate meetings and conferences.
• Obtain supplies.
• Answer non-routine correspondence and assemble highly confidential and sensitive information.
• Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
• Plan, prioritize, and organize a diversified workload.
• Prepare and manage expense reports.
• Arrange and coordinate Executive travel.
• Recommend changes in office practices or procedure.
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.
• Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
• Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
• May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
• Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
• Takes personal initiative and is a positive example for others to emulate.
• Embraces our vision to become “Business Bank of Choice”
• May perform other duties as assigned.

About You

• H.S. Diploma High school diploma or GED Preferred
• Associates or Bachelors College degree.
• 5 years of administrative work experience Required
• 5 years of experience supporting executives Preferred
• Strong skills in spelling, punctuation, and business English.
• Strong understanding of business mathematics.
• Proficiency with Microsoft Office.
• Strong organizational skills with the ability to maintain records.
• Strong interpersonal skills with the ability to maintain effective working relationships with others.
• Ability to handle and process confidential information with discretion and integrity.
• Proven experience handling and interpreting complex matters in accordance with bank policy.
• Strong attention to detail and ability to follow oral and written instructions.

Travel Requirements

• Occasional

The pay range for this role is $25.23 - $42.00.

The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.

Primary Location: Ability to work fully onsite at posted location(s).

15169 N Scottsdale Road Scottsdale AZ 85254

Our Benefits

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment To Diversity

Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail].