Executive Coordinator

MRI - Macon Resources, Inc.; Decatur (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Macon Resources, Inc. seeks an Executive Coordinator to support the President/CEO and the executive team. This full-time position focuses on ensuring goals are met and operations run smoothly in a fast-paced environment.

You will manage calendars, prepare Board materials, handle confidential documents, and participate in training to maintain compliance and policies. The role requires organizational excellence and reliable transportation to perform agency duties.

Qualifications

• Associate’s Degree preferred with 3–5 years of administrative/coordination experience.
• Strong time-management skills and ability to coordinate multiple projects.

Responsibilities

• Manage complex calendars for the CEO and executive leadership team.
• Prepare correspondence and materials for the CEO, leadership team, and Board of Directors.

Skills

Time management

Microsoft Office

Communication

Confidentiality

Data analysis

Driver's license

Education

Associate’s Degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Publisher

Job description

General Description

Macon Resources, Inc. is seeking a proactive and organized Executive Coordinator. Under the direction of the President/CEO, the Executive Coordinator supports the CEO primarily and provides additional support to executive team members to ensure company goals and objectives are accomplished and operations run smoothly. This full-time role is ideal for someone who thrives in a fast-paced environment and enjoys making a meaningful impact behind the scenes.

Macon Resources, Inc. is seeking a proactive and organized Executive Coordinator. Under the direction of the President/CEO, the Executive Coordinator supports the CEO primarily and provides additional support to executive team members to ensure company goals and objectives are accomplished and operations run smoothly. This full-time role is ideal for someone who thrives in a fast-paced environment and enjoys making a meaningful impact behind the scenes.

Why Join MRI?

Be part of a team that values kindness, professionalism, and purpose.

Work in a supportive environment where your contributions truly matter.

Enjoy opportunities for growth, learning, and meaningful impact.

Essential Job Responsibilities

• Manage multiple or complex calendars, including scheduling, agendas, mail, email, and phone calls for the CEO and executive leadership team.
• Prepare correspondence and materials for the CEO, leadership team, and Board of Directors, including agendas, meeting minutes, and special announcements.
• Handle confidential documents and sensitive information securely and professionally.
• Organize team communications and coordinate internal and off-site events.
• Monitor and update policies and procedures; manage regulatory agendas and record keeping.
• Demonstrate strong time-management skills and the ability to coordinate multiple concurrent projects.
• Attend and complete initial MRI training requirements (core and job-specific), and participate in ongoing re-certification or refresher sessions as required.
• Participate in agency in-service training sessions as assigned or voluntarily to enhance knowledge and skills.
• Drive safely in an official capacity to conduct agency business (no transportation of individuals/families served); complete Basic Drivers Training and follow all applicable laws and agency policies.
• Communicate, retain, and release information on a need-to-know basis in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and MRI policies.
• Use Microsoft Word, Excel, and PowerPoint with accuracy and precision to perform administrative functions.
• Practice and enforce MRI safety policies and procedures, ensuring the safety of staff, persons/families served, guests, and agency property.
• Keep supervisor informed of problems and activities within assigned responsibilities; refer matters beyond authority to supervisor.
• Perform special projects or other related work as required or requested.

Qualifications

JOB QUALIFICATIONS

• Associate’s Degree preferred, with 3–5 years of experience in a similar administrative or coordination role.
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects.
• Proficiency in Microsoft Office software including Word, Excel, Outlook, Publisher, and other similar systems.
• Effective and diplomatic communication skills (oral and written); ability to meet and work with the public.
• Ability to implement office and agency policies and procedures with minimal supervision; must demonstrate accuracy, dependability, initiative, orderliness, and timeliness.
• Ability to maintain confidentiality in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and MRI policies.
• Ability to summarize, synthesize, and analyze data and information.
• Reliable transportation for agency business (excluding transportation of individuals served); must maintain a valid Illinois Driver’s License and a good Motor Vehicle Record.
• Must maintain personal auto insurance with the following minimum coverage:
• Bodily Injury Liability per Person: $50,000
• Liability per Accident: $100,000
• Property Liability: $100,000
• Medical Payments: $5,000
• Uninsured/Underinsured Person: $100,000
• Accident: $300,000
• Completion of MRI training requirements.