Executive Business Coordinator (Sales, Showroom, and Operations Suppor

CinemaTech, Inc.; Florida; Remote; USD 45,000 - 75,000; Full time

Job summary

An innovative firm is seeking a proactive Executive Business Coordinator to support their executive leader in a dynamic, luxury-focused environment. This role involves managing client communications, overseeing showroom operations, and assisting with internal business functions. The ideal candidate will be detail-oriented, tech-savvy, and capable of maintaining professionalism in all interactions. This unique opportunity offers the chance to contribute to business growth and enhance the client experience, making it perfect for someone who thrives in a fast-paced setting and values responsibility and variety in their work.

Qualifications

• Experience in executive assistance or project coordination.
• Background in luxury industries preferred.

Responsibilities

• Manage client communications and scheduling.
• Support internal business operations and coordinate deliverables.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Tech-Savvy

Education

Bachelor's Degree

Tools

CRM Systems

Quoting Tools

AI Tools

Job description

Executive Business Coordinator (Sales, Showroom, and Operations Support)

Join to apply for the Executive Business Coordinator (Sales, Showroom, and Operations Support) role at CinemaTech, Inc.

We are seeking a highly organized, polished, and proactive Executive Business Coordinator to support the executive leader of a fast-paced, luxury-focused small business. This individual will play a vital role in supporting sales, managing showroom operations, coordinating internal deliverables, and helping maintain business rhythm and structure in our growing business.

The ideal candidate will be professional, respectful, and capable of meeting directly with high-end clients, explaining our services with confidence, and recommending the best path forward. They will also assist with internal operations and help the executive stay focused on leading the company vision, growth initiatives, and high-level priorities. They will help the Executive manage the company by checking with the different departments, understanding the business, how it runs and helping support the departments on behalf of the Executive.

This person is detail-oriented, proactive, and organized, capable of handling a fast-paced environment. This role serves as an extension of the execution team and must act accordingly, maintaining the same level of professionalism and authority in all interactions. Trust and confidentiality are essential in this role.

This is a unique opportunity for someone who thrives in a role with variety, responsibility, and the chance to be a trusted right-hand partner in a dynamic, entrepreneurial environment.

Primary Responsibilities:

• Manage client communications, quote requests, revisions, and scheduling
• Conduct showroom meetings with clients: clearly explain our services, listen to client needs, and recommend the next best steps
• Maintain showroom readiness and oversee facilities management to deliver a true luxury client experience
• Support internal business operations by coordinating deliverables, project timelines, supplier communications, and administrative needs
• Assist with basic HR functions, including onboarding support, scheduling interviews, and internal communications
• Coordinate job site visits: gather measurements, take photos, and manage project documentation
• Organize executives’ calendar

Key Skills and Qualities:

• Highly organized, detail-oriented, and proactive
• Polished, respectful, and professional in all client and internal interactions
• Strong communication skills, both written and verbal
• Independent problem-solver who takes ownership and initiative
• Highly tech-savvy: comfortable with CRM systems, quoting tools, and collaborative platforms; familiarity with AI tools is a strong plus
• Excited to contribute to continuous improvement and business growth
• Loyal, discreet, and thrives within a family-founded, entrepreneurial culture
• Confident meeting with high-end clientele and maintaining a luxury brand image

Ideal Experience:

• Executive assistant, project coordinator, showroom coordinator, or sales support experience
• Background in luxury industries such as design, architecture, high-end services, or real estate preferred
• Previous experience supporting a founder, entrepreneur, or executive leader is highly valued
• Strong familiarity with CRM systems, quoting platforms, and remote collaboration tools
• Interest or experience in leveraging AI or automation tools to improve efficiency is a major plus

Environment and Expectations:

• You will be working directly with a principal who is driving the company’s vision, operations, and growth
• Florida office is remote-operated and lightly staffed — requiring high independence and accountability
• We seek someone who is kind, professional, proactive, and excited to be part of something bigger than a “job” — someone who helps elevate the business and client experience at every touchpoint