Executive Business Coordinator - iLEAD California

iLEAD California; California; On-site; USD 65,000 - 95,000; Full time

Job summary

A leading organization in the education sector is seeking an Executive Business Coordinator to support the executive team and manage board-related activities. This role requires strong organizational and communication skills, alongside a commitment to confidentiality and teamwork. The ideal candidate will have a Bachelor’s degree in Business Administration and a minimum of 5 years of relevant experience.

Qualifications

• Minimum of 5 years of experience as an executive assistant or board coordinator.
• Ability to maintain confidentiality of sensitive information.
• Strong attention to detail and accuracy.

Responsibilities

• Provide administrative support to the executive team.
• Serve as the primary point of contact for the board of directors.
• Coordinate logistics for board meetings.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office suite

Job description

Executive Business Coordinator - iLEAD California

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Executive Business Coordinator - iLEAD California

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This range is provided by iLEAD California. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $95,000.00/yr

JOB TITLE: Executive Business Coordinator

REPORTS TO: Chief Executive Officer and or Designee

CLASSIFICATION: Classified/Exempt

Who We Are (organization Overview)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

The Opportunity (position Overview)

As an Executive Assistant and Board Coordinator, you will be responsible for providing high-level administrative support to our executive team and coordinating all activities related to our board of directors. You will ensure that all administrative functions are carried out effectively and efficiently and that all board-related policies and activities are well-coordinated and executed.

Responsibilities

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

• Provide administrative support to the executive team, including scheduling appointments, coordinating meetings, and managing travel arrangements.
• Manage the calendar of the executive team and ensure that all appointments and meetings are well-coordinated and executed.
• Serve as the primary point of contact for the board of directors and provide support for all board-related activities, including scheduling meetings, preparing agendas and meeting materials, and taking meeting minutes.
• Coordinate and manage all logistics related to board meetings, including arranging venue, catering, and audio-visual equipment.
• Prepare and distribute board-related materials, including meeting agendas, minutes, and presentations.
• Work with the executive team to develop and implement processes and procedures to improve administrative efficiency and effectiveness.
• Maintain confidentiality of all executive and board-related information.
• Other administrative duties as assigned by the executive team.
  
  

Other Responsibilities

• Be self-directed by taking initiative and responsibility for your work
• Work in a collaborative, team based and innovative environment
• Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team
• Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment
• High level of personal and professional integrity and trustworthiness
• Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer
• Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace
• Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team
• Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications
• Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities
• Perform other responsibilities as defined by the designated supervisor
  
  

Essential Functions

Communicating with others to exchange information. (In Person/Telephone/Computer)

Sedentary work that primarily involves sitting/standing.

Adjusting or moving objects up to 50 pounds in all directions.

When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites.

Assessing the accuracy, neatness and thoroughness of the work assigned.

May encounter outdoor elements: high (>90)/low (<60) temperatures, precipitation and/or wind.

Ability to work in situations involving the need to make informed and quick decisions.

Ability to supervise/manage workers and delegate as needed in project management situations.

Reading detailed documentation and analyzing data sets.

Writing professionally, both by hand and utilizing computer software.

Speaking in public settings including making public presentations to large and small groups.

Dealing and navigating professionally through high-stress situations.

The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Qualifications

WHAT YOU WILL BRING (QUALIFICATIONS)

• Bachelor's degree in Business Administration, Management, or a related field or equivalent experience.
• Minimum of 5 years of experience as an executive assistant or board coordinator.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office suite and other relevant software applications.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality of sensitive information.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Flexibility to work outside of regular business hours when necessary.
  
  

________________________________________________________________________

iLEAD California is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

iCA promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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