Executive Business Administrator

RiverBank; Spokane (WA); On-site; USD 79,000 - 99,000; Full time

Benefits offered by this job

Vacation 3 weeks

Sick leave 12 days

Volunteer time off 24 hours

Paid bank holidays

Employer-paid medical insurance

Dental & vision insurance

Long-term disability insurance

401k with company match

Parental leave

Employee assistance program

Job summary

RiverBank in Spokane, WA is seeking an Executive Business Administrator to partner with our leadership team, drive governance and operational support, and coordinate Board materials and communications. The role requires discretion, strong organization, and strategic thinking to support growth and service excellence.

You will manage executive calendars, prepare materials for Board meetings, coordinate cross-functional initiatives, and ensure regulatory and governance standards are met.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Minimum 5-7 years of progressive administrative support experience.
• Banking or regulated industry experience preferred.
• On-site availability during all business hours.

Responsibilities

• Provide high-level administrative and leadership support to the CEO and senior leadership team.
• Coordinate Board meetings, agenda development, and board packet preparation.
• Prepare, edit, and route correspondence, presentations, and governance materials.
• Manage confidential information and triage time-sensitive matters with sound judgment.

Skills

Executive support

Leadership coordination

Document preparation

Communication

Discretion

Education

Bachelor's degree in Business Administration, Finance, Communications, Management, or related field

Tools

Microsoft Office

Job description

RiverBank is a community bank with a history of service that goes far beyond traditional banking relationships. Our primary mission is to \"Make Business Banking Easy\" as we support the growth and success of businesses in our community. A cornerstone member of our team is preparing for a well-earned retirement, and we are looking for the right individual to continue the important work they have helped shape. The Executive Business Administrator serves as a trusted partner to executive leadership, helping drive organizational effectiveness and supporting RiverBank's tradition of exceptional service, strong relationships, and sustainable growth.

Summary

The Executive Business Administrator provides high-level administrative, governance, business development, and operational support to the leadership team. The position serves as a trusted coordination point and proactive owner for the Board materials, stakeholder communications, and cross-functional initiatives. This role requires exceptional judgment, discretion, organization, communication ability, and a strong understanding of community banking priorities.

Primary Duties And Responsibilities

Executive Support & Leadership Coordination

• Provide high-level administrative and business support to the CEO and senior leadership team, helping maintain alignment across strategic priorities, Board matters, and enterprise initiatives.


• Manage complex logistics for internal leadership sessions, Board activities, conferences, and external stakeholder meetings.


• Prepare, draft, edit, and route correspondence, presentations, reports, talking points, and other materials used in leadership, Board, and regulator-facing settings.


• Exercise sound judgment in triaging issues, elevating time-sensitive matters, and protecting confidential information involving executive, personnel, financial, and governance matters.

Board, Committee & Governance Administration

• Coordinate Board of Directors and committee meetings, including scheduling, agenda development, full Board packet creation and assembly, content creation and monitoring, distribution, and post-meeting follow-up.


• Prepare and maintain accurate meeting minutes, excerpt certifications, action-item logs, resolutions, approvals, and governance records in accordance with bank retention standards.


• Support executive reporting to the Board and committees by gathering materials from finance, operations, risk, and other departments and assembling them into Board-ready formats.


• Administer and maintain Board portals, governance files, director communications, and logistics related to Board education, travel, and reimbursements.

Operational & Strategic Administration

• Support execution of strategic planning, executive projects, operational initiatives, and cross-functional priorities by coordinating meetings, timelines, deliverables, and follow-up.


• Ensure executive, board, and stakeholder engagements are thoughtfully prepared and professionally supported, including meeting-room readiness, refreshments and meals, guest hospitality, recognition, gifts, and appropriate planning for milestones, retirements, condolences, and other significant occasions.


• Coordinate annual shareholder meeting communications, logistics, election support, and recording secretary duties.


• Maintain organized records for contracts, key vendor documents, executive files, policies, and important correspondence, ensuring accessibility and version control.


• Serve as the primary point of contact for all building-related matters, including communication with building management, vendors, and property contacts, coordination of facility projects and space planning, serve on the Security Team, and act as the direct point of contact for employees on office-related matters.


• Oversees office purchasing and coordinates the acquisition, distribution, and inventory of all materials and supplies required by each department to ensure efficient day-to-day operations.


• Coordinate with internal departments and external partners to facilitate information flow, document completion, approvals, and timely responses to requests.


• Provide backup and overflow support across executive office functions as needed to maintain continuity and responsiveness.

Communication, Compliance & Professional Standards

• Serve as a professional point of contact for executives, directors, shareholders, regulators, auditors, vendors, and business partners, representing RiverBank with discretion and professionalism.


• Help maintain orderly documentation and meeting support for audits, examinations, and special projects, consistent with safe-and-sound banking practices and internal standards.


• Review work product for completeness, formatting, accuracy, and professionalism before final distribution.


• Other duties as assigned.

Minimum Requirements

Scheduling, Education, Training, and Experience

• Bachelor's degree in Business Administration, Finance, Communications, Management, or a related field preferred.


• Equivalent combination of education and relevant executive administrative experience may be considered.


• Minimum 5-7 years of progressive administrative support experience, including direct support of senior executives or business leadership.


• Experience in banking, financial services, or another highly regulated industry strongly preferred.


• Experience supporting Board, committee, governance, finance, operations, or executive office processes preferred.


• Located on site and available during all business hours.

Knowledge & Skills

• Exceptional organizational skills and the ability to manage multiple priorities, deadlines, and recurring deliverables with minimal supervision.


• Strong written communication, editing, and document production skills, with the ability to prepare polished executive and Board-facing materials.


• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.


• Strong judgment, professionalism, and discretion in handling confidential and sensitive information.


• Ability to coordinate effectively across executive leadership, directors, business lines, and external stakeholders.


• Working knowledge of corporate administration, meeting governance, document retention, and office workflow management.


• Banking knowledge, including familiarity with regulatory, operational, and Board reporting environments, is preferred.

More To Know

• RiverBank has been named a Best Place to Work in the Inland Northwest since 2021!


• Starting pay range: $79,166 - $98,958


• This position is eligible for annual bonus with the first year being pro-rated based on time in position.


• Vacation (3 Weeks), Sick Leave (12 days a year), Volunteer Time off (24 hours) & All Bank Holidays (at least 40+ paid days off a year total that increase with tenure)


• 90% Employer Paid Medical & 100% Employer Paid Vision, Dental, & Long-Term Disability Insurance for every Team Member


• An HRA where an employee only pays $600 towards their medical deductible and the company reimburses any other deductible costs ($4,900+ value)


• Employer-paid Life Insurance (two times your annual earnings)


• Employer Paid Employee Assistance Program


• 4% company 401k match on contributions after 3 months


• Paid Parental Leave


• Discounted Rates on Pet, Home, & Auto Insurance

RiverBank is an equal opportunity employer, committed to hiring a diverse workforce and preserving inclusive hiring practices. RiverBank, Inc. does not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.