Executive Associate

Meharry Medical College; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Meharry Medical College seeks an Executive Associate to the Chief Financial Officer to provide high-level administrative and analytical support to the CFO and the Division of Finance. You will manage the CFO's schedule, communications, and confidential matters while assisting with budgeting, reporting, and cross-functional coordination.

The role requires strong organizational and communication skills, experience with ERP/financial systems, and a track record of discretion in handling sensitive

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• 7+ years of progressively responsible experience in executive support, FP&A or budget planning.
• Experience with ERP and financial management/reporting systems.
• Experience supporting CFOs or senior finance leadership is strongly preferred.

Responsibilities

• Manage CFO's calendar, communications, and confidential matters with discretion.
• Support budget preparation, forecasting, and variance analysis under CFO direction.
• Prepare and format financial reports, dashboards, and board materials.
• Coordinate materials and logistics for Board and finance committee meetings.
• Track special projects and action items for the CFO and finance team.

Skills

Budget planning

Financial reporting

Project coordination

Communication

Discretion & confidentiality

Education

Bachelor’s degree in Finance/Accounting/Business Admin

Tools

ERP systems

MS Office

Financial reporting tools

Job description

The Executive Associate to the Chief Financial Officer provides high-level administrative, analytical, and operational support to the CFO and the Division of Finance. This role manages the CFO's schedule, communications, and confidential matters while also supporting core financial planning and budgeting activities, reporting, and cross-functional coordination. The Executive Associate helps ensure the CFO's office runs efficiently and that financial planning deliverables are accurate, timely, and well-organized.

Essential Functions (Principal Duties and Job Responsibilities):

• Manage the CFO's calendar, correspondence, meeting preparation, and confidential matters requiring discretion and sound judgment.
• Support budget preparation, forecasting, and variance analysis under the direction of the CFO and finance leadership.
• Compile and format financial reports, dashboards, and presentation materials for senior leadership and Board meetings.
• Help coordinate materials and logistics for Board of Trustees finance committee meetings and other executive-level reviews.
• Track and follow up on special projects and action items on behalf of the CFO.
• Serve as a point of contact between the CFO's office and Treasury, the Controller's Office, Grants and Research Finance, and auxiliary units.
• Maintain and update financial planning and budgeting calendars, templates, and process documentation.
• Support use of financial systems and tools (ERP, budgeting software, reporting platforms), including basic troubleshooting and data entry/updates.
• Flag operational or administrative issues to the CFO and help coordinate resolution.
• Perform other duties as assigned in support of the Division of Finance.

Knowledge, Skills and Abilities Required:

• Working knowledge of financial planning, budgeting, and reporting processes, ideally within higher education, academic medicine, or healthcare.
• Familiarity with ERP and financial reporting systems.
• Strong organizational and project-coordination skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Sound judgment, discretion, and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office (Excel, PowerPoint) and comfort working with financial data.

Knowledge, Skills and Abilities Preferred:

• Advanced expertise in financial planning, budgeting, forecasting, and variance analysis, ideally within higher education, academic medicine, or healthcare.
• Strong command of enterprise financial operations, including integration with Treasury, the Controller's Office, Grants/Research Finance, and auxiliary functions.

Education and Experience Required:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field required; Minimum of 7+ years of progressively responsible experience in executive level support preferably in financial planning and analysis or budget planning, ideally within higher education, academic medicine, or healthcare.
• Prior experience working directly with or supporting a CFO, senior finance executive, or executive leadership team strongly preferred.
• Demonstrated experience with ERP and financial management/reporting systems.
• Experience preparing materials for and/or presenting to boards, executive committees, or senior leadership preferred.

About Meharry Meharry Medical College was founded just 11 years after the end of the Civil War with the mission of educating African Americans to serve the underserved. Today, the nation’s largest private, historically black academic health sciences center has trained thousands of health care professionals. Three out of every four Meharrians return to urban or rural communities to serve others by providing medical or dental services. Our faith-based roots within the United Methodist Church inspire us to respect and serve all. Our standards are high within an educational environment that is nurturing. We believe that health equity is key to alleviating suffering. Whether our graduates are physicians, dentists, scientists, professors or public health professionals, the Meharry experience equips them to affect the world as a force for change led by our motto: “Worship of God Through Service to Mankind." Mission Meharry Medical College is a global academic health sciences center advancing health equity through innovative research, transformative education, exceptional and compassionate health services and policy-influencing thought leadership. True to its legacy, Meharry empowers diverse populations to improve the well-being of humankind.

Core Values

• Meharry Medical College is a community of scholars and learners committed to excellence
• Accountability with transparency
• Equity with inclusion
• Respect with collegiality
• Service with compassion
• Integrity without exception

Equal Employment Opportunity Statement Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status.

Contact For questions regarding employment, please contact 615-327-6336 or [e-mail].