Executive Associate

Home HT GmbH; New York (NY); Hybrid; USD 55,000 - 57,000; Full time

Benefits offered by this job

$55,000 - $57,000 starting salary

Hybrid work environment: 2-5 days in/0

Health, dental, and vision insurance

401(k) with 4% employer match

Generous paid time off

Summer Fridays in August

Professional development opportunities

Wellness perks: Weekly yoga, ClassPass

Job summary

Anthos|Home is a nonprofit startup in New York City seeking an Executive Associate who will support the COS, CEO, and senior leadership. The role combines executive operations, policy, and strategy to scale a fast-growing organization.

The ideal candidate thrives on variety, takes initiative, and embraces Al-enabled workflow improvements to optimize performance. This early-career position emphasizes organized, tech-savvy work styles and collaboration across teams, with opportunities to shape

Qualifications

• Bachelor's degree preferred, or 2–4 years in executive support, policy, or operations.
• Strong written and verbal communication abilities.
• Experience with SharePoint and Microsoft 365 is a plus.

Responsibilities

• Prepare the CEO and senior leadership for key meetings, including briefing materials, decks, talking points, agenda development, and follow-up tracking.
• Maintain organized systems for tracking CEO and senior leadership priorities, deliverables, and follow-ups.
• Provide additional executive support to the CEO and senior leadership as needed.
• Support policy research, including tracking housing policy developments and drafting background materials for hearings.
• Build scalable administrative systems and Al-enabled workflows to improve organizational efficiency.

Skills

Executive support

Policy research

Operations & systems

Data-driven decisions

Excellent communication

Microsoft 365 / SharePoint

Education

Bachelor's degree preferred

Tools

SharePoint

Microsoft 365

WordPress

Job description

About Us

Anthos|Home is a nonprofit startup focused on creating a new way home for New Yorkers with housing vouchers. We streamline the apartment search, approval, and move-in process using technology to move people into stable housing faster. We believe every person deserves a place to blossom, and we’re building the tools, systems, and teams to make that possible.

Our Culture

At Anthos|Home, urgency drives our work because every day in shelter matters. We are focused on helping people move into stable housing as quickly as possible and continuously improving how we get there.

We are looking for team members who are highly data-oriented, tech-savvy, and comfortable learning new systems. Strong candidates value accuracy, use data to inform decisions, and actively improve how information is tracked and shared.

We value people who are thoughtful, adaptable, and detail-oriented, and who follow through, communicate openly, and take ownership of their work. How effectively we use data and technology directly impacts how quickly people get home.

The Role

The Executive Associate reports to the Chief of Staff and provides high-impact support to the COS, CEO, + senior leadership, and plays a key role in advancing AnthoslHome's strategic priorities. This role keeps the senior team prepared, organized, and effective; supports the Chief of Staff on executive, administrative, and policy work; and helps build the systems, templates, and Al-enabled workflows that allow a small organization to scale its impact.

This is a rare opportunity for an early-career professional to sit at the intersection of executive operations, policy, and strategy at one of New York City's most innovative housing nonprofits - and to help shape how a fast-growing organization runs.

The ideal candidate is an organized, tech-savvy early-career professional who thrives on variety, takes initiative, and is excited to use Al and automation to help a small organization run more efficiently. They are detail-oriented, collaborative, and energized by the chance to grow alongside a fast-moving nonprofit at a pivotal stage.

Key Responsibilities

Executive & Leadership Support

• Prepare the CEO and senior leadership for key meetings, including briefing materials, decks, talking points, agenda development, and follow-up tracking
• Maintain organized systems for tracking CEO and senior leadership priorities, deliverables, and follow-ups
• Provide additional executive support to the CEO and senior leadership as needed

Policy and Advocacy

• Support the Chief of Staff on policy research, including tracking legislative and regulatory developments affecting housing voucher programs and drafting background materials
• Assist with preparation of testimony, policy memos, position papers, and other written materials for City Council hearings and advocacy proceedings

Systems & Technology

• Organize and maintain AnthoslHome's organizational records and resource library in SharePoint
• Build and maintain sustainable administrative systems that scale with the organization
• Automate routine administrative and operational tasks using Al tools and other technology wherever possible
• Identify and evaluate opportunities to leverage technology to increase efficiency across operations
• Carry out other related duties as assigned in support of organizational goals and team operations

Cross-Team Collaboration

• Maintain and update AnthoslHome's website content
• Prepare drafts of AnthoslHome social media communications and messaging
• Carry out other related duties as assigned in support of executive priorities

Qualifications

• Bachelor's degree preferred; or 2-4 years of relevant experience in executive support, development, communications, policy, operations, or a related field, ideally in a nonprofit environment
• Excellent written and verbal communication skills
• Excellent organizational skills, with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated experience using Al tools (such as Claude, ChatGPT, or similar large language models) for work productivity, content drafting, or research
• Familiarity with NYC housing policy, voucher programs, or government processes a plus
• Experience with Microsoft 365, including SharePoint document organization and library management, a plus
• Highly adaptable – comfortable working in a fast-moving startup environment where processes are still evolving and flexibility is essential.
• Collaborative team approach and willingness to step in where needed
• Experience supervising or coordinating the work of others (e.g., interns, volunteers, peers) a plus
• Lived experience related to housing instability is welcomed and valued

Required Skills & Attributes

• Highly organized, detail-oriented, and deadline-driven
• Comfort and curiosity around Al tools, with a willingness to experiment with new technologies to improve workflows
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Experience updating website content (WordPress or similar) is preferred
• Discretion and sound judgment when handling sensitive information
• Proactive, resourceful, and able to anticipate needs
• Comfortable working in a fast-paced startup environment with evolving priorities
• Alignment with AnthoslHome's mission and values

Compensation and Benefits

• Competitive starting salary: $55,000 - $57,000
• Hybrid work environment: 2-5 days in office &/or in the field
• This role requires flexibility to work evenings and weekends as needed.
• Comprehensive benefits package including:
  • Health, dental, and vision insurance
  • 401(k) with 4% employer match
  • Generous paid time off
  • Summer Fridays in August
  • Professional development opportunities
  • Current wellness perks: Weekly yoga classes, ClassPass subscription etc.

Join Our Team

Join a mission-driven team moving at startup speed to create real change in New York City. If you’re excited by building something new, using technology for social good, and contributing ideas that shape how we work, we’d love to meet you. Apply now to join Anthos|Home and help create a new way home.

How to Apply

Please send your resume and cover letter through our careers site.

Anthos|Home is committed to fostering a workplace where all individuals have equal opportunities to succeed. We are an Equal Opportunity Employer and encourage individuals of all backgrounds, experiences, abilities, and lived experiences to apply. Lived experiences is defined to include, but is not limited to, homelessness and/or housing instability. We believe that a range of perspectives strengthens our team and enhances our ability to serve communities effectively. Any applicant who requires an accommodation during the application process should contact Anthos|Home to request such an accommodation.