Executive Assistant- WDI Japanese Speaking Project Hire

Disney Parks and Resorts; Glendale (CA); On-site; USD 53,000 - 72,000; Full time

Job summary

Join a dynamic team as an Executive Assistant at a leading company, supporting high-level executives in a fast-paced environment. This role requires strong organizational skills, professionalism, and the ability to manage confidential information while assisting with various administrative tasks.

Benefits

Health benefits

Educational opportunities

Special extras

Qualifications

• At least 3 years of administrative experience supporting a Director or above.
• Strong proficiency with all types of computers, phones, and office equipment.

Responsibilities

• Perform administrative duties including managing calendars and processing invoices.
• Prepare for meetings and manage business travel logistics.
• Handle confidential information and draft communications.

Skills

Fluency in Japanese

Fluency in English

Professionalism

Communication

Organizational Skills

Education

Associate's Degree

Tools

SAP

Microsoft Office

Confluence

Concur

Video Teleconferencing

Job description

Job Summary:

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Then an Executive Support Professional position in Walt Disney Imagineering at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic. You'd be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions and would learn about your industry from some of the most creative, resourceful people in the field. Join us - apply today!

The Executive Assistant is responsible for supporting an Executive Project Manager (Director) and their Walt Disney Imagineering (WDI) team. They must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining complete professionalism and confidentiality. There will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that's what enables you to become a true partner. In addition to understanding your executive's business needs, you will also need to understand the leadership and workings of Disney Experiences and of related departments across the Disney enterprise. As the "face" of your executive within WDI, The Walt Disney Company, and outside partners, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

This person will report to the Executive, Imagineering Project Management in Glendale, CA. This is a salaried non-exempt project hire position without any guarantee of permanent placement.

• Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
• Prepare expense reports in SAP and ensure they are submitted in a timely manner
• Prepare for meetings including setup for large presentations/video conferences with multiple sites
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels
• Interface directly with other senior executives, their support teams and external organizations - your ability to work well with people on all levels is a very important part of your job
• Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting
• Understand the day's priorities so you can be strategic about how you direct phone calls, adjust meetings, and help your leader prioritize activities
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Draft letters and emails on behalf of your leader
• Provide additional office support such as ordering supplies, and processing purchase orders and approval processes
• Coordinate department off-sites and events as needed
• Assist with any special projects and other related duties as needed

You Will Have:

• At least 3 years of administrative experience supporting a Director or above
• Fluency in both Japanese and English languages (speaking, reading, and writing)
• Ability to showcase professionalism and business acumen while working on a high demand desk
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Desire to immerse yourself fully and learn all aspects of your executive's business
• Ability to multi-task and prioritize work
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Mac, Microsoft Office programs, SAP, Confluence, Concur, and ability to work in a Windows and Apple environment
• A calm head and steady hand to deal with the unexpected
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
• Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and attention to detail

Preferred Qualifications:

• Experience at The Walt Disney Company or experience working in a large public corporation
• Experience working with Imagineering
• Experience with video Teleconferencing (VTC) equipment, Slack, Zoom, Teams
• Some presentation skills (Power Point, Keynote, Adobe suite)
• Good knowledge of current technology trends
• Experience in the architecture, design and construction industry

Required Education:

• Associate's Degree or equivalent experience

Additional Information:

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

#LI-SP2 #DXMedia

The hiring range for this position in Glendale, CA is $53,300.00-$71,300.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world's first theme park - Disneyland - Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering's unique strength comes from its diverse global team of creative and technical professionals, who build on Disney's legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from "blue sky" concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc. , which is part of a business we call Walt Disney Imagineering .

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.