Executive Assistant - Vice President, Structured Finance

Caterpillar; Nashville (TN); On-site; USD 61,000 - 98,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off (Vacation/Holidays)

401(k) savings plans

Life Insurance

Tuition Reimbursement

Job summary

Caterpillar is seeking an Executive Assistant in Nashville, TN, to provide comprehensive support to the Vice President of Structured Finance and the leadership team. The role ensures coordination of priorities, communications, meetings, and day-to-day operations to enable leadership effectiveness.

The position requires experience supporting senior executives, cross-time-zone collaboration, and proficiency with enterprise systems for efficient business coordination.

Qualifications

• Experience supporting Vice Presidents, Senior Directors, or executive leadership teams.
• Financial services, banking, manufacturing, or Fortune 500 corporate experience.
• Experience supporting global teams across multiple time zones.
• Experience preparing executive presentations and leadership communications.
• Project coordination and workflow management experience.

Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel, itineraries, accommodations, and visas.
• Prepare executive correspondence, presentations, reports, and briefing materials.
• Coordinate information flow across global teams and stakeholders.
• Build relationships with leaders, employees, customers, vendors, and external partners.

Skills

Executive support

Calendar management

Meeting planning

Project coordination

Global teams

Stakeholder management

Tools

Workday

Oracle

Concur

Job description

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you’re joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About Cat Financial

Cat Financial is a subsidiary of Caterpillar Inc., the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For more than 40 years, Cat Financial has provided a wide range of financing solutions to customers and Cat® dealers for machines, engines, Solar® gas turbines, genuine Cat parts and services. Headquartered in Nashville, Tennessee, Cat Financial serves customers globally with offices and subsidiaries located throughout North and South America, Asia, Australia, Europe and Africa. Visit cat.com to learn more about Cat Financial.

The Role:

The Executive Assistant provides comprehensive administrative and operational support to the Vice President of Structured Finance and the associated leadership team based in Nashville, Tennessee. This role supports the executive responsible for delivering customer and dealer financing solutions for Caterpillar's Resource Industries and Power & Energy businesses, ensuring effective coordination of executive priorities, communications, strategic initiatives, meetings, travel, and day-to-day business operations. The position serves as a key partner enabling leadership effectiveness and supporting the execution of critical business objectives.

What You Will Do:

Executive Support

• Manage complex executive calendars, scheduling, and meeting coordination.
• Prioritize competing business demands and resolve scheduling conflicts.
• Serve as a primary liaison between executives, stakeholders, customers, and business partners.
• Coordinate board-level, leadership, and cross-functional meetings.

Travel & Event Coordination

• Arrange domestic and international travel, including itineraries, accommodations, transportation, and visa requirements where applicable.
• Support travel payments, expense reporting, and corporate card reconciliations.
• Plan executive off-sites, leadership meetings, team events, and business functions.

Administrative Operations

• Prepare executive correspondence, presentations, reports, and briefing materials.
• Create and distribute meeting agendas, minutes, and follow-up action items.
• Maintain organizational records, policies, procedures, and document repositories.
• Ensure accurate record management and retention practices.

Business Coordination

• Track leadership priorities, project updates, and department deliverables.
• Coordinate information flow across global teams, functions, and stakeholders.
• Support process improvements that enhance executive productivity and organizational effectiveness.
• Handle sensitive and confidential information with discretion and professionalism.

Stakeholder Management

• Build strong relationships with leaders, employees, customers, vendors, and external partners.
• Facilitate communication across departments and leadership teams.
• Act as a trusted resource for organizational coordination and issue resolution.

What You Will Bring:

• Experience supporting Vice Presidents, Senior Directors, or executive leadership teams.
• Financial services, banking, manufacturing, or Fortune 500 corporate experience.
• Experience supporting global teams across multiple time zones.
• Experience preparing executive presentations and leadership communications.
• Project coordination and workflow management experience.
• Familiarity with Workday, Oracle, Concur and enterprise business systems.
• Event management and executive meeting planning expertise.

Additional Information:

This role is on site 5 days per week based in the Nashville, TN.

Compensation & Benefits:

Summary Pay Range:

$61,284.00 - $98,064.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement

* These benefits also apply to part-time employees

This positi