Executive Assistant - US (affiliate job post)

Wing Assistant; Columbus (OH); Remote; USD 60,000 - 80,000; Full time

Job summary

A professional support services company is seeking an Executive Assistant to provide remote support to C-level executives. The ideal candidate will have at least 3 years of experience, excellent communication skills, and a proactive attitude. Responsibilities include managing schedules, preparing reports, and handling correspondence. This role offers performance incentives and is fully remote with flexible hours.

Benefits

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Opportunities for Career Growth

Fun Work Environment

Holiday and Overtime Pay

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Excellent English communication skills, both written and verbal (B2 level).
• Solid organizational and time management skills.

Responsibilities

• Create and send statements or invoices, track payments, and record expenses.
• Gather data on trends and prepare reports.
• Coordinate team calendars and ensure clients are prepared for meetings.

Skills

Communication skills

Organizational skills

Tech-savvy

Proactive attitude

Education

Bachelor's degree or any certificate course

Tools

MS Office

Google Calendar

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience.

Executive Assistant (Remote)

Wing is on a mission to redefine the future of work for companies worldwide, aiming to be the one-stop shop for companies building world-class teams and placing their operations on autopilot.

We are looking for an Executive Assistant to start immediately.

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods, and secure samples.
• Store, update, and collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication, and organize company data.
• Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data and other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational and time management skills
• Tech-savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude and willingness to be trained

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday and Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary: Up to $3,200 (Entry Level), Up to $4,000 (Intermediate Level), Up to $5,000 (Expert Level)