Executive Assistant to the VP of University Advancement

The University of North Georgia; Dahlonega (GA); Vor Ort; USD 50.000 - 65.000; Vollzeit

Zusammenfassung

The University of North Georgia seeks an Executive Assistant to the Vice President of University Advancement. This role provides executive-level administrative support, coordinating high-level activities, board functions, and donor communications across UNG leadership, faculty, and staff.

The successful candidate will manage confidential information, maintain complex calendars, and assist with events and travel. Occasional after-hours work may be required to ensure priorities are met.

Qualifikationen

• Bachelor's degree required.
• Four years of administrative experience.
• Excellent organizational and communication skills.

Aufgaben

• Serves as primary liaison between the VP for University Advancement and key constituent groups, including the UNG Foundation's Board of Trustees, Corps Advisory Council and Nighthawks Athletic Club.
• Manages an executive calendar, schedules meetings, prepares agendas and materials, and documents action items.
• Prepares confidential correspondence, reports, and briefing materials for the VP.
• Coordinates travel arrangements and reimbursements for the VP and team.
• Assists with special events and oversees inventory and budgets for office supplies.
• Performs other duties as assigned by the VP or AVP.

Kenntnisse

Microsoft Office

Executive support

Communication

Ausbildung

Bachelor's Degree

Tools

Blackbaud Raiser's Edge

Jobbeschreibung

Job Title: Executive Assistant to the VP of University Advancement
Location: UNG-Dahlonega, GA
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 305693

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is accepting applications for an Executive Assistant to the VP of University Advancement. Provide executive-level, administrative support to the Vice President for University Advancement requiring independent judgment in managing competing priorities, coordinating high-level UNG Foundation Board and committee activities, and resolving administrative issues on behalf of the vice president. This position also serves as a liaison between the VP and a broad range of internal and external stakeholders, including UNG leadership, donors/supporters, faculty, and staff. Duties also include management and communications with the Corps Advisory Council and Nighthawks Athletic Club and other volunteer boards as assigned by the VP. This position handles confidential information with discretion, independently prioritizes work, and escalates complex or sensitive matters when appropriate to ensure the timely execution of University Advancement priorities. Requires occasional work outside of normal business hours.

Responsibilities

• Serves as primary liaison between the VP for University Advancement and key constituent groups, including the UNG Foundation's Board of Trustees, UNG¿s Corps Advisory Council and Nighthawks Athletic Club. Leads and coordinates all administrative and logistical aspects of board meetings and advisory council meetings, events, and related functions, including meeting scheduling, agenda and material preparation, generating meeting minutes, communication distribution, and follow-up activities. Manages and responds to inquiries from board members and volunteer leaders, ensuring timely, professional, and confidential communication. Collaborates closely with the AVP for University Advancement/COO of the UNG Foundation, Advancement Services team, and leadership for UNG Foundation-related tasks and events
• Provides executive office support by managing incomings calls, screening visitors, responding to complex inquiries, directing requests to appropriate personnel, and serving as an informational resource for University Advancement. Ensures the efficient flow of communication and information between the VP and key stakeholders. Coordinates and manages a complex executive calendar, independently scheduling and prioritizing meetings, appointments, and events while ensuring alignment with department goals and strategic initiatives. Documents action items in data management software involving the vice president, ensuring the integrity of constituent records.
• Prepares, edits, and manages confidential and high-profile correspondence, reports, presentations, briefing materials, and other executive communications on behalf of the VP. Anticipates needs, researches information, and assembles materials to support meetings, donor and speaking engagements, and executive decision-making.
• Coordinates travel arrangements, itineraries, and reimbursements for the VP for University Advancement. Coordinating travel arrangements for the AVP for University Advancement and other University Advancement team members may be assigned.
• Assists with special events as a member of the University Advancement team.
• Oversees the inventory and purchasing of office supplies and materials. Monitors assigned expenditure budgets.
• Performs other job-related duties as assigned by VP or AVP.

Knowledge, Skills, & Abilities

• Requires a strong working knowledge of Microsoft Office products Word, Excel, Power Point, and Outlook.
• Excellent organizational and communications skills (both oral and written), use of sound discretion and ability to work unsupervised are required.
• Demonstrates and promotes a positive team approach within the department as well as UNG as a whole.
• Must relate well to a variety of constituencies.
• Possess the ability to prioritize tasks, maintain official and/or confidential records, and be extremely flexible in a fast-paced, dynamic environment.

Required Qualifications

• Bachelor Degree required, or equivalent combination of education and experience.
• Four years of administrative experience.

Preferred Qualifications

• Higher Education experience preferred.
• Knowledge of Blackbaud's Raiser's Edge software preferred.

Required Documents to Attach

• Resume
• Cover Letter
• Unofficial Transcripts
• Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affir mative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Standard Enhanced