Executive Assistant to the Vice President of Student Affairs

Clark College; Vancouver (WA); On-site; USD 69,000 - 80,000; Full time

Benefits offered by this job

Vacation/sick leave

Medical, dental, life and long-term</n

tuition waiver

Job summary

Clark College is seeking a full-time, 12-month Executive Assistant to the Vice President of Student Affairs. The role provides high-level administrative and communications support, coordinates meetings and projects, and oversees budgets and financial processes within the Student Affairs Division.

Candidate should demonstrate the ability to manage multiple priorities with discretion, professionalism, and a commitment to equity and student success.

Qualifications

• Associate degree with four years of administrative experience providing executive support.
• Bachelor's degree with three years of executive support experience or equivalent combination of education and experience.
• Experience providing high-level support to executives or senior leaders is preferred.

Responsibilities

• Coordinate logistics for internal and external meetings and divisional gatherings.
• Maintain agendas, minutes, and organizational records.
• Answer calls, resolve inquiries, and welcome visitors.
• Coordinate and arrange travel logistics and reimbursements.
• Provide accurate and timely expense reports.
• Draft and distribute professional communications and correspondence.

Skills

Executive support

Administrative support

Project coordination

Communication

Education

Associate degree

Bachelor's degree

Job description

Clark College is currently accepting applications for a full-time, 12-month, administrative, overtime-eligible Executive Assistant to the Vice President of Student Affairs. This position is responsible for providing high-level administrative, operational, project coordination, and communication support to the Vice President of Student Affairs and the Student Affairs Division. Serving as a key member of the Vice President's Office, this position helps advance divisional priorities by ensuring effective coordination of executive operations, communications, projects, meetings, and financial processes.

The Executive Assistant serves as a central point of coordination for divisional initiative and activities, facilitating communication and collaboration among students, faculty, staff, administrators, and external partners. The position requires the ability to manage multiple priorities, coordinate complex workflows, exercise independent judgment, maintain confidentiality, and provide exceptional customer service in a dynamic environment.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITIES:

• Coordinate logistics for internal and external meetings, including the Student Affairs Council, Leadership Team, All-Staff meetings, and other divisional gatherings.
• Maintain accurate meeting agendas, minutes, records, and other organizational documentation.
• Provide and/or direct support activities such as answering phone calls, assisting with and resolving inquiries, reviewing and screening incoming and outgoing correspondence, and welcoming visitors.
• Coordinate and arrange travel logistics, including travel requests, authorizations, reimbursements, and related documentation.
• Provide accurate and timely expense reports.

• Draft, edit, proofread, and distribute written communications with a high level of professionalism and accuracy.
• Support internal and external communications that advance divisional priorities and initiatives.
• Serve as a liaison between the Vice President, faculty, staff, administrators, students, and external partners, maintaining professionalism, cultural awareness, and effective working relationships in all interactions.
• Maintain discretion and professionalism when handling sensitive and confidential information.
• Serve as a central coordination point for divisional initiatives, communications, projects, and operational activities within Student Affairs.
• Effectively manage complex workflows, timelines, and cross-functional initiatives, coordinating multi-step projects with attention to detail and successful completion.
• Assist in planning and executing department-wide projects, events, and engagement activities.
• Ensure events reflect the College's values of inclusion, accessibility, and community.
• Facilitate timely requisitions, budget tracking, reimbursement requests, and financial transactions.
• Assist in the preparation, monitoring, reconciliation, and reporting of divisional budgets, expenditures, projections, and financial activities.
• Accurately prepare and process requisitions, invoices, purchase requests, contracts, and purchasing transactions in accordance with College policies and procedures.
• Understand and apply Family Educational Rights and Privacy Act (FERPA), public records requirements, records retention standards, purchasing requirements, and other applicable regulations.
• Monitor and support compliance with institutional policies, state and federal regulations, and best practices.
• Promote the consistent and equitable application of policies through effective communication and administrative processes.
• Model inclusive behavior and demonstrate a commitment to equity, diversity, inclusion, accessibility, and student success.
• Foster a welcoming, respectful, and student-centered environment through professional interactions and administrative practices.
• Serve as a member of designated College committees, councils, and teams.
• Provide leadership in accordance with the Mission and Vision established by the College, furthering Core Themes and College Objectives.
• Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies.
• Develop and implement policies and procedures for operating unit(s).
• Exercise effective stewardship over college resources.
• Prepare reports and analytical materials to illustrate objectives, activities, and accomplishments of areas of responsibility.
• Create a safe, bias-free working environment, which engenders respect for differences.
• Work to achieve the core theme of fostering a diverse college community as established by the College.
• Engage in and promote shared governance.
• Perform other related duties as assigned.

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• Associate degree AND four (4) years of progressively responsible administrative experience, including experience providing high-level support to executives or senior leaders; OR Bachelor's degree AND three (3) years of progressively responsible administrative experience, including experience providing high-level support to executives or senior leaders; OR an equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the position.

POSITION COMPETENCIES:

• Demonstrated ability to manage multiple priorities, anticipate needs, meet deadlines, and follow through on commitments with a high degree of accuracy and attention to detail.
• Strong written and verbal communication skills, including preparing and proofreading professional correspondence, reports, presentations, and other executive-level communications.
• Demonstrated ability to exercise sound independent judgment, determine priorities, solve problems, and recognize when issues require escalation or executive attention.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

WHAT WE OFFER:

• Clark College promotes work/life balance for employees.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities are available for membership.
• Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS:

Salary Range:$69,266-$80,204 annually| Step A-H (commensurate with qualifications and experience)

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION DEADLINE:

Required application materials must be completed and submitted online by 3 p.m., November 2, 2026.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at [phone] or by video phone at [phone].

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, [phone] or [e-mail]. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.

Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.

The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people’s practices - from recruitment and onboarding to learning, well-being, and community partnerships.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act.

The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and

Thao Schmidt, Associate Vice President, 360-992-2628, [e-mail], 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Office of People and Culture

October 7, 2026

26-00080