Executive Assistant to the Vice President for Business and Financial Affairs, and Associate Vic[...]

Acord (association For Cooperative Operations Research And Development); San Diego (CA); Hybrid; USD 90,000 - 104,000; Full time

Job summary

Join a dynamic institution as an Executive Assistant, where you will play a crucial role in supporting top executives. This rewarding position offers the chance to lead a dedicated team while ensuring smooth operations and effective communication within a vibrant campus community. With opportunities for professional growth and a competitive benefits package, this role is perfect for organized and proactive individuals looking to make a meaningful impact in a thriving educational environment. If you are ready to take on this exciting challenge, apply now and help shape the future of a leading university.

Benefits

Generous Leave Benefits

Retirement Security

Comprehensive Health Coverage

Educational Opportunities

Voluntary Benefits

Qualifications

• 5+ years of high-level administrative support experience.
• Bachelor's degree or equivalent combination of education and experience.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Supervise office staff and ensure efficient operations.
• Serve as a liaison to facilitate communication across divisions.

Skills

Administrative Support

Team Leadership

Communication Skills

Project Management

Problem Solving

Education

Bachelor's Degree

Tools

Microsoft Suite

Zoom

AI Tools

Job description

Executive Assistant to the Vice President for Business and Financial Affairs, and Associate Vice President for SDSU Mission Valley Development (Confidential Administrative Support II)

Job No: 546070

Work Type:

Locations: San Diego

Categories: Confidential, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Join Our Team as the Executive Assistant to the Vice President for Business and Financial Affairs, and Associate Vice President for SDSU Mission Valley Development!

Are you an organized and proactive professional who excels in administrative support and team leadership? We have an exciting opportunity for you!

San Diego State University (SDSU) offers a unique and exciting opportunity to play a key role at the executive level of a dynamic and innovative institution. As a rising R1 Doctoral University and proud Hispanic-Serving Institution, SDSU leads in educational innovation, equity, and global engagement, making this an exciting time to join its diverse and talented workforce as the university experiences record enrollment, athletic conference realignment, and the development of SDSU Mission Valley.

As an employee in the Division of Business and Financial Affairs, you will be in the business of serving SDSU, helping to support a division that oversees business operations, budget and finance, housing, human resources, planning and development, and much more.

As the Executive Assistant, you will provide direct support to the Vice President for Business and Financial Affairs, and Associate Vice President of SDSU Mission Valley, acting as a key representative and liaison within and outside the campus community. Your role will be essential in ensuring smooth operations and effective communication.

If you are looking for a rewarding career with competitive benefits and personal growth, and the chance to make a meaningful impact, now is the time to join SDSU.

Key Responsibilities:

1. Executive Support: Provide comprehensive administrative support to the Vice President and Associate Vice President, managing complex meeting and travel schedules, and maintaining budgets and expenses. Respond to requests for information, support requests for proposals, and produce agendas and minutes for various committees.
2. Project Management: Assist the Vice President and Associate Vice President with special projects.
3. Team Management: Supervise and manage office administrative support staff, ensuring efficient day-to-day operations and appropriate office coverage.
4. Liaison Duties: Serve as the primary liaison with the Office of the President and other divisions, facilitating seamless communication and collaboration.
5. Coordination: Assist in coordinating special events such as the division-wide meeting, holiday event, retirement celebrations, Explore open house, and Housing Move-in Day.

Why Join Us?

1. Impactful Role: Play a vital part in supporting the leadership team and contributing to the success of SDSU.
2. Leadership Opportunities: Lead and mentor a dedicated team of administrative professionals.
3. Dynamic Environment: Be part of a vibrant campus community with diverse and engaging responsibilities.
4. Professional Growth: Develop your skills in executive support, team management, and strategic coordination.

If you are ready to take on a challenging and rewarding role, apply now to join our team at SDSU's Division of Business and Financial Affairs!

Position Information

1. This is a full-time, permanent/probationary role, offering comprehensive benefits.
2. Position is designated exempt under FLSA and is not eligible for overtime compensation.
3. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
4. This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Office of the Vice President oversees the Division of Business and Financial Affairs. It is responsible for managing the financial, human, building, and ground resources of San Diego State University and for providing support services to the campus community.

Education and Experience

1. Bachelor's degree or equivalent combination of education and experience.
2. Five or more years of hands-on, reliable experience providing a high level of administrative support, consistently delivering quality results and building a trustworthy reputation within the organization.

Key Qualifications

1. Experience coordinating and supervising office staff, ensuring a supportive environment where all team members are included, empowered, and held accountable.
2. Proven ability to provide administrative support to senior leadership or management, collaborating with teams to achieve common goals and enhance efficiency.
3. Expertise in Microsoft Suite and Zoom, with some experience using AI, reliably using these tools to streamline operations and improve productivity.
4. Skilled at planning ahead and organizing with precision, maintaining clear and accurate reports and records.
5. Demonstrated resourcefulness in anticipating, identifying and resolving issues with minimal direction.
6. Strong communication abilities, effectively reaching diverse audiences with clarity, respect, and an inclusive approach that encourages open dialogue.

Compensation and Benefits

At San Diego State University, we value our team members and offer a competitive salary that reflects your qualifications and experience. Our exceptional benefits package is designed to support your well-being and work-life balance:

1. Generous Leave Benefits: Enjoy 15 paid holidays, 24 vacation days, and 12 sick days per year.
2. Retirement Security: Benefit from a CalPERS defined benefit pension plan, with reciprocity with the UC Retirement Plan, plus retiree healthcare benefits.
3. Comprehensive Health Coverage: Access a variety of health, dental, and vision plans at no or low cost to you.
4. Educational Opportunities: Take advantage of the California State University system fee reduction program for yourself or a qualified dependent.
5. Voluntary Benefits: Opt into additional benefits like Auto & Home Insurance, Life and Disability Insurances, a Legal Plan, Pet Insurance, and the ScholarShare 529 Plan for college savings.

The expected hiring salary for this position ranges from $90,000 to $104,000 annually.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

Supplemental Information

Apply by March 18, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

SDSU is a smoke-free campus.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at [e-mail].

Advertised: Feb 25, 2025 (4:00 PM)

Applications Close: Open until filled

To apply, visit this link