Executive Assistant to the SVP of OE, Learning & Change

RXinsider LTD.; Chicago (IL); Hybrid; USD 68,500 - 116,300; Full time

Job summary

Vizient Inc. in Chicago, IL seeks an Executive Assistant to support the SVP, Organizational Effectiveness, Learning & Change, serving as a trusted partner and enabling executive effectiveness across strategic priorities.

You will manage complex calendars, prepare briefs and presentations, coordinate meetings, handle travel and expenses, oversee cross-functional projects, and protect confidential information in a hybrid workplace.

Qualifications

• Relevant degree preferred.
• 5+ years in a senior administrative support role.
• Proficiency in Word, Excel, PowerPoint and Teams; Workday and Concur a plus.
• Experience integrating AI tools into administrative processes.
• Sharp written and verbal communication skills.
• Professional, can-do attitude and presence.
• Strong organization skills and attention to detail.
• Willingness to travel.

Responsibilities

• Manage executive calendars and prioritize strategic activities.
• Prepare briefing materials, agendas, and presentations.
• Coordinate in-person, hybrid, and virtual meetings and events.
• Manage domestic travel and expense reports.
• Coordinate cross-functional projects and confidential initiatives.
• Support onboarding, employee engagement, and team events.
• Maintain confidentiality and partner with executives.

Skills

Executive support

Communication

Project management

Organizational skills

AI tool integration

Travel willingness

Education

Relevant degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Workday

Concur

Job description

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Our people make all the difference in our success.

Do you thrive in fast-paced environments where no two days are the same? Are you energized by bringing order to complexity, anticipating what’s next, and helping leaders perform at their best? If you’re the person who always seems to be three steps ahead, we want to meet you.

Vizient Inc. is seeking an Executive Assistant to provide support to the SVP, Organizational Effectiveness, Learning Change and the Learning & Change team. At Vizient, our support professionals are highly respected and as an organization, we are committed to our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth.

Summary

In this role, as the Executive Assistant to the Senior Vice President of Organizational Effectiveness, Learning & Change you will serve as a trusted strategic partner, enabling executive effectiveness and supporting key organizational priorities. This role goes beyond traditional administrative support by anticipating needs, managing complex priorities, coordinating executive operations, and fostering collaboration across the enterprise.

You will serve as a key point of contact for the leadership team, engaging with both internal and external executive audiences. You will deliver exceptional customer service while fostering strong, collaborative working relationships. You will manage complex and sensitive assignments that demand discretion, sound judgment, problem‑solving skills, and a high degree of independence.

You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment within the company leading with Vizient’s values.

Responsibilities

• Executive Time & Strategic Calendar Management: Strategically manage complex and dynamic executive calendars, aligning time with organizational priorities while anticipating needs, resolving conflicts, and balancing competing demands. Protect executive focus time and coordinate scheduling across internal and external stakeholders to ensure seamless execution.
• Executive Preparation, Communications & Meeting Support: Prepare briefing materials, agendas, and presentations to ensure leaders are well prepared for strategic discussions. Plan and facilitate leadership meetings and offsites by coordinating logistics, documenting key decisions, and tracking action items through completion.
• Meeting & Event Planning: Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events by managing logistics, technology, participant communications, and meeting readiness to deliver a high‑quality experience.
• Travel & Expense Management: Manage domestic travel arrangements and prepare, reconcile, and submit accurate expense reports for executives and designated leaders in compliance with company policies.
• Operational Excellence & Project Coordination: Design and maintain systems to track executive priorities, initiatives, deliverables, and follow‑up actions. Coordinate cross‑functional projects and confidential initiatives while identifying opportunities to improve workflows, streamline processes, and enhance operational efficiency.
• Stakeholder & Relationship Management: Serve as a trusted liaison between executives, business leaders, employees, external partners, and vendors. Build collaborative relationships, exercise sound judgment and discretion, and support executive participation in speaking engagements, leadership events, and strategic communications.
• Team Operations & Employee Engagement: Support leadership by coordinating onboarding activities, employee engagement initiatives, recognition programs, and team events. Partner with Administrative Services and colleagues to provide backup support, share best practices, and contribute to a collaborative, high‑performing administrative community.
• Confidentiality & Executive Partnership: Handle highly confidential information with the utmost professionalism and discretion while serving as a trusted partner who anticipates executive needs, resolves challenges proactively, and supports special projects that advance the priorities of the Organizational Effectiveness, Learning & Change leadership team.

Qualifications

• Relevant degree preferred.
• 5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams required. Workday and Concur, are a plus.
• Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.
• Sharp written and verbal communication skills.
• Professional, can‑do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self‑direction and results driven.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Experience working with employee resource groups and/or community engagement programs preferred.
• Willingness to travel.

The ideal candidate will join us in a hybrid workplace model (3 days in office) at our Chicago, IL.

Estimated Hiring Range

At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $68,500.00 to $116,300.00.

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.