Executive Assistant to the Senior Team

Greenhouse Scholars; Boulder (CO); On-site; USD 50,000 - 65,000; Full time

Job summary

Greenhouse Scholars is seeking a highly organized Executive Assistant to support the Chief Operating Officer and Chief Relationship Officer. This role involves managing schedules, facilitating communication, and ensuring efficient operations within a non-profit dedicated to creating sustainable change in communities. The ideal candidate will have a Bachelor's degree and possess strong multitasking and problem-solving skills.

Benefits

Medical, dental, and vision coverage

Paid time off

15 work-from-anywhere days

401(k) with company match

Qualifications

• Detail-oriented and highly organized.
• Excellent verbal and written communication skills.
• 0-7 years of relevant work experience.

Responsibilities

• Manage executive schedules and travel arrangements.
• Act as primary contact for communications.
• Prepare agendas and take meeting minutes.

Skills

Communication

Organization

Problem-solving

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Salesforce

Monday.com

Job description

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Greenhouse is harnessing the power of a diverse, committed community to create sustainable, generational change in the most challenged communities across our country, using education as the great leveler and gateway to opportunity. We begin working with individuals as they finish their senior year of high school and continue working together to create change for the rest of their lives.

By: Providing holistic support of low-income, high-performing young role models and their endeavors. And by: rallying and focusing our community to launch hundreds, soon thousands, of change initiatives.

Greenhouse is the community transforming communities.

Our vision is to create a community of leaders who will evolve the communities of the world. Our values are leadership, community, relentlessness, and accountability. We are a non-profit that operates more like a for-profit. We are change agents who are bold and innovative, optimistic and engaging, gritty and accountable, and builders of relationships and community. We are seeking a high-performing candidate to join our team.

About this role

We are seeking a highly motivated and organized Executive Assistant to provide comprehensive support to our Chief Operating Officer and our Chief Relationship Officer. The ideal candidate will act as a trusted partner, managing administrative duties, facilitating communication, and supporting two of our senior leaders in being their most efficient and effective. The role requires strong multitasking capabilities, discretion, and a proactive approach to problem-solving in a fast-paced environment.

This position reports to both the Chief Operating Officer and the Chief Relationship Officer.

This position is in our Boulder, Colorado office. It is not virtual or remote.

What you might do in a day:

• Manage executive schedules, including meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications on behalf of the executive.
• Draft, proofread, and manage correspondence, reports, presentations, and other documents.
• Prepare agendas, take detailed meeting minutes, and follow up on action items.
• Assist with project tracking, follow-up, and reporting to ensure timely execution of tasks.
• Organize and coordinate logistics for team meetings, conferences, and corporate events.
• Maintain a high level of discretion and confidentiality in all interactions and document management.

This job might be for you if...

You are organized, upbeat, and enjoy wearing many different hats. You take direction and feedback well, always in pursuit of excellence. You are an efficient and effective communicator who ensures the right people know the right information. You move swiftly through a to-do list with a positive attitude, persevering under changing circumstances.

The ideal candidate:

• Possesses an unrelenting positive attitude.
• Is detail-oriented and highly organized, with an efficient approach to managing projects of varying complexity with urgency and timeliness.
• Is an excellent verbal and written communicator, including presentation skills.
• Is a curious problem-solver and has a collaborative mindset and approach.
• Has a strong, entrepreneurial work ethic.
• Familiarity with relevant systems and data such as Microsoft Office, Google Workspace, Salesforce, and Monday.com.
• 0-7 years of work experience.
• A Bachelor’s degree from a four-year college or university is mandatory.

Compensation

$50,000 – 65,000 depending on experience

In addition to being part of a motivated and accomplished team, Greenhouse offers:

• Medical, dental, and vision coverage

• Paid time off

• 15 work-from-anywhere days

• 401(k) with company match

To be considered for this position, you must submit your resume and cover letter to our company website: https://greenhousescholars.org/team/now-seeking-executive_assistant_senior_team/

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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