Executive Assistant to the President and CEO

Frasiermeadows; Boulder (CO); On-site; USD 70,000 - 80,000; Full time

Job summary

Frasiermeadows is seeking an Executive Assistant to provide high-level support to the President and CEO. The ideal candidate will thrive in a fast-paced environment, possessing exceptional organizational skills and a proactive mindset. This role involves managing schedules, facilitating communication, and assisting with special projects, contributing to the overall effectiveness of the executive team. A competitive salary and a supportive benefits package are offered.

Benefits

Medical, dental, and vision insurance

Employer-paid life and disability insurance

Paid time off (PTO)

401(k) plan with company match

Free membership to Frasier’s wellness center

YMCA memberships for just $10/month

Employee assistance program

Flexible spending accounts

Free RTD EcoPass (Bus Pass)

Qualifications

• Minimum of 3 years’ experience as an Executive Assistant to C-Level and/or VP level.
• At least 1 year of experience working with Board Members.
• Strong understanding of online calendars and cloud systems.

Responsibilities

• Coordinate and manage the busy schedules of the CEO and executive leadership team.
• Handle emails, phone calls, and other forms of communication on behalf of the CEO.
• Assist in managing special projects, initiatives, or events as assigned by the CEO.

Skills

Organizational skills

Communication skills

Proactive thinking

Decision-making skills

Multi-tasking

Education

High school diploma required; associate or bachelor’s degree preferred

Job description

Executive Assistant to the President and CEO

Job Category: Administrative

Requisition Number: EXECU001530

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• Full-Time
• On-site

Locations

Showing 1 location

Frasier
Frasier
350 Ponca Pl.
Boulder, CO 80303, USA

Frasier
Frasier
350 Ponca Pl.
Boulder, CO 80303, USA

Are you a highly organized, proactive professional with a passion for providing seamless support to executive leadership? Frasier, a nonprofit organization providing the full continuum of senior care, is looking for an Executive Assistant whose expertise will provide integral support our CEO and leadership team. If you're detail-oriented, thrive in a dynamic environment, and are passionate about purpose-driven work, we would love to hear from you.

About Frasier:

A beloved part of the Boulder community since 1960, Frasier is a purpose-driven, nonprofit 501(c)(3) life plan retirement community. We proudly support nearly 500 residents with a full continuum of care, including independent living, assisted living, memory support, skilled nursing/long-term care, and a holistic approach to wellness.

With a rich history of providing exceptional services, Frasier is founded on trust, care, and innovation. While we honor our past, we are deeply committed to shaping the future—continuously evolving to meet the needs of our community through progressive practices and forward-thinking initiatives.

Guided by our core values, we foster community, cultivate curiosity, and inspire excellence, while demonstrating respect and accountability in everything we do. These principles shape a supportive and enriching environment and our purpose for both residents and team members as we work to build community that inspires and celebrates life.

JOB SUMMARY

Frasier is seeking a highly organized, proactive and discreet professional to serve as Executive Assistant to the President and CEO. This trusted role will serve as the primary point of contact for internal and external constituents on all matters relating to the Office of the President. You will provide high-level executive support, manage priorities, and ensure accurate delivery on a variety of work responsibilities.

The Executive Assistant will coordinate schedules, board communications, special projects, and strategic initiatives, ensuring the Office of the President runs smoothly and efficiently. This individual must be proactive, detail-oriented, and capable of handling sensitive matters with professionalism and sound judgment.

The ideal candidate thrives in a fast-paced environment, communicates with clarity, and works independently to anticipate needs and drive results.

KEY AREAS OF RESPONSIBILITIES

Executive Support & Coordination – 50% of Time

• Coordinate and manage the busy schedules of the CEO and executive leadership team, including arranging meetings, appointments, and travel itineraries.
• Screen and prioritize access to the CEO to manage demands on their time, proactively manage conflicting demands and using sound judgment to escalate or deflect as appropriate.
• Handle emails, phone calls, and other forms of communication on behalf of the CEO and executive team, ensuring messages are prioritized and responded to in a timely manner.
• Plan and coordinate executive meetings and Board meetings, including preparing agendas, taking minutes, reserving rooms, catering, communicating hybrid links, and distributing relevant materials.
• Follow up on action items and ensure deadlines are met.
• Serve as liaison for the board by preparing Board packets, compiling materials, maintaining minutes archive, and supporting Board committee logistics.
• Maintain Board member profiles, including terms, contact info, and bios.
• Arrange domestic and international travel for the CEO and executive team, including flight bookings, accommodations, and transportation arrangements. Prepare travel itineraries and ensure all necessary arrangements are in place.

Project Management – 30% of Time

• Assist in managing special projects, initiatives, or events as assigned by the CEO or executive leadership team.
• Coordinate teams, tracking project progress, and preparing reports.
• Organize and maintain confidential files, documents, and records, ensuring easy access and retrieval when needed.
• Assist in planning internal events like leadership retreats, holiday parties, staff celebrations.
• Provide office support and coordination, purchasing supplies, facilitating repairs, and maintaining the office appearance.
• Supports vendor relationships for office services (copiers, catering, housekeeping, etc.).
• Provide onboarding support for new employees (equipment set-up, workspace readiness), space planning and meeting room oversight.
• Assisting with invoice processing, expense reporting, and budget tracking for the CEO's office and special projects.

Records & Systems Management – 20% of Time

• Maintain electronic databases, policies, and document management systems.
• Assist with various tasks, such as managing software applications, troubleshooting technical issues, and assisting with presentations and multimedia materials.
• Ensuring document storage and retention aligns with internal and regulatory policies.

Confidentiality & Operational Excellence – Always

• Maintain a high level of confidentiality and exercise discretion when dealing with sensitive information, such as executive discussions, strategic plans, board communications, and personnel matters.
• Leverage your technological expertise and exceptional organizational skills, to ensure the smooth operation and effectiveness of the CEO's office and the executive leadership team.

Key Strengths and Competencies

Execution and Results

• Seamlessly manages complex schedules, logistics, and priorities with precision and follow-through
• Strong multi-tasking skills and easily navigates changing priorities
• Naturally takes ownership of projects from initiation through completion
• Anticipates needs and proactively addresses challenges to support executive effectiveness
• Maintains focus on details without losing sight of big-picture goals

Thinking and Reasoning

• Naturally uses sound judgment in navigating competing demands and shifting priorities
• Solves problems efficiently by thinking several steps ahead and anticipating impacts
• Demonstrates discretion in handling sensitive information and situations

Relationship Building

• Builds strong, trusted relationships with executives, internal teams, and external stakeholders
• Fosters collaboration and alignment across departments through strong interpersonal skills
• Maintains a calm, professional presence and instills confidence in fast-paced or high-pressure environments
• Naturally approachable, dependable, and responsive

Communication and Influence

• Tailors communication to meet the needs of executives, board members, and teams
• Ensures clarity with alignment in messaging across internal and external audiences
• Builds trust through consistent, timely, and respectful communication

QUALIFICATIONS

• Minimum of 3 years’ experience as an Executive Assistant to C-Level and/or VP level
• At least 1 year of experience working with Board Members
• Expert level written and verbal communication skills
• Strong understanding of online calendars and cloud systems
• Experience using office equipment, including printers and fax machines
• Exceptional discretion and confidentiality with sensitive company information
• Exceptional organizational skills with an ability to think proactively and prioritize work
• High school diploma required; associate or bachelor’s degree preferred

If you’re ready to join our team of compassionate professionals and make a positive impact in our resident’s lives, we encourage you to apply for this exciting opportunity.

Compensation and Benefits

• Pay Range: $70,000-$80,000 per year
• We offer a generous benefits package designed to support the overall well-being of our Team Members.
• Full-Time Team Members are eligible for all benefits listed below.

Our benefits include:

• Medical, dental, and vision insurance
• Employer-paid life and disability insurance
• Paid time off (PTO)
• 401(k) plan with company match
• Free membership to Frasier’s wellness center
• YMCA memberships for just $10/month
• Employee assistance program
• Flexible spending accounts
• Free RTD EcoPass (Bus Pass)

Join our team and enjoy a comprehensive benefits package that supports your health, financial security, and professional growth!

We work with a vulnerable population, and to protect our residents, annual Influenza (Flu) vaccine, TB test, Drug Screen and Background Check are conditions of employment.

EQUAL OPPORTUNITY EMPLOYER | EQUAL HOUSING OPPORTUNITY | DRUG FREE

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.