Executive Assistant to the Human Resources Director, SCAO

Colorado Judicial Branch; Denver (CO); Hybrid; USD 61,000 - 89,000; Full time

Job summary

Colorado Judicial Branch seeks an Executive Assistant to support a Division Director in a hybrid work setting. The role involves calendar management, travel logistics, budget coordination, data reporting, and document management, with a focus on discretion and professional service.

The position requires 3–5 years in a paralegal or administrative field, a high school diploma or G.E.D., and the ability to manage confidential information.

Qualifications

• High school diploma or G.E.D. required.
• 3 to 5 years of experience in a paralegal or administrative field.
• Hybrid work schedule: in-office days with remote days as needed.

Responsibilities

• Provides specialized administrative support and technical support for an SCAO division or division director to ensure the effective running of the SCAO.
• Verifies the alignment of work produced with policies, procedures, and rules related to the Judicial Department. Analyzes, interprets, and understands data to produce reports.
• Organizes the director's schedule and coordinates logistics for travel, meetings, trainings, and vehicle reservations.
• Helps manage and resolve multiple email inquiries that require immediate resolution.
• Assists with developing the budget by coordinating information from multiple functional and operational areas. Monitors, verifies, tracks, and documents expenditures or revenues.
• Determines office needs for supplies and equipment and recommends resources and equipment needs.
• Organizes meeting logistics, including taking minutes, coordinating catering, setting up rooms, and working with building management to ensure meeting space needs.
• Participates in multiple committees. Coordinates activities that build fellowship and camaraderie among employees.
• Contributes to the onboarding and offboarding processes. Develops job requisitions, manages the interview process, and completes equity measurements to generate offer letters.
• Manages and updates the Judicial Resource Manual (JRM) documents and other data retention tools, including Microsoft Teams, Judicialnet, SharePoint, and the Courts website.

Education

High school diploma or G.E.D.

Experience substitution permitted

Job description

POSITION INFORMATION

Job Code: R41050

Full Time Salary Range: $61,141.32 - $88,654.80

FLSA Status: Exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Provides specialized administrative, technical, and analytical support for an SCAO division and/or division director to ensure the effective running of the unit. Verifies the alignment of work products with the Judicial Department’s and division’s policies, procedures, and rules, as well as the director’s scope of responsibilities, authority, and priorities. Assists the director with a wide variety of matters to ensure the smooth running of the division, including calendaring, budget development and management, data compilation and analysis, preparation for daily activities and meetings, anticipation and coordination of supplies, logistical arrangements, equipment, and resources, and related activities.

Additional Comments

About this position: The Executive Assistant is a trusted partner to the Division Director and often serves as the first point of contact for the office. The ideal candidate brings professional polish, a service‑minded approach, and impeccable discretion. This person remains calm under pressure, is unfailingly respectful, and can move fluidly between confidential executive support and gracious front‑line service. If you take pride in anticipating needs, safeguarding sensitive information, and representing a leader and an office with warmth and professionalism, we encourage you to apply.

Work Schedule and Location

This position follows a hybrid work schedule, with a minimum of three in‑office days and up to two remote days each week, coordinated according to division needs. On a rotating basis, the Executive Assistant may also provide coverage and support for the SCAO reception desk, so comfort with in‑person, front‑facing service is essential.

Please ensure that you provide any and all work experience that you would like to have considered as part of the selection process. A tentative start date for this individual will be October 19, 2026.

Essential Functions

• Provides specialized administrative support and technical support for an SCAO division or division director to ensure the effective running of the SCAO.
• Verifies the alignment of work produced with policies, procedures, and rules related to the Judicial Department. Analyzes, interprets, and understands data to produce reports.
• Organizes the director's schedule and coordinates logistics for travel, meetings, trainings, and vehicle reservations.
• Helps manage and resolve multiple email inquiries that require immediate resolution.
• Assists with developing the budget by coordinating information from multiple functional and operational areas. Monitors, verifies, tracks, and documents expenditures or revenues. Reviews budget documents and records for consistency and prepares various reports and other support documents. Creates forms and procedures for document preparation to support the director’s budgetary responsibility.
• Determines office needs for supplies and equipment and recommends resources and equipment needs.
• Organizes meeting logistics, including taking minutes, coordinating catering, setting up rooms, and working with building management to ensure meeting space needs.
• Participates in multiple committees. Coordinates activities that build fellowship and camaraderie among employees.
• Contributes to the onboarding and offboarding processes. Develops job requisitions, manages the interview process, and completes equity measurements to generate offer letters. Maintains employee equipment and inventory.
• Manages and updates the Judicial Resource Manual (JRM) documents and other data retention tools, including Microsoft Teams, Judicialnet, SharePoint, and the Courts website.
• Performs other duties as assigned.

Supervisor Responsibilities

Work requires providing guidance and the potential to oversee another employee. This position may oversee work quality, training, instructing and work assignments. The work performed by majority of employees is semi complex.

Human Collaboration

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact.

Freedom To Act & Impact Of Actions

Employee normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are moderate.

Knowledge & Skills

Advanced

Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.

Fiscal Responsibility

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

Education and Experience Equivalency:

High school diploma or G.E.D.

OR

Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.

Work Related Experience

3 to 5 years of experience in a paralegal or administrative field.

Licenses And Certifications

None.

Physical Effort Requirements

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Good-Relatively free from unpleasant environmental conditions and/or hazards.

Work Location

Office or similar indoor environment; confined space.

Exposures

Individuals who are hostile or irate.