Executive Assistant to the Headmaster | School Ops & Events

Ridgeview Classical Schools; Fort Collins (CO); On-site; USD 52,000 - 76,000; Full time

Job summary

Ridgeview Classical Schools is seeking an Executive Assistant to the Headmaster to help manage the daily rhythm of the school. The role focuses on protecting the Headmaster’s time, keeping events and traditions running smoothly, and coordinating the many moving pieces of a school year.

The ideal candidate enjoys bringing order to complexity, communicates warmly and clearly, and understands that the small details contribute to a sense of community within the school.

Qualifications

• Warmth and professionalism in interactions with parents, faculty, and students.
• Strong organizational instincts to track multiple concurrent projects.
• Excellent written communication; ability to draft community-facing correspondence and provide a writing sample.
• Sound judgment and discretion handling confidential or sensitive information.
• Proficiency with standard office tools; willingness to learn school systems such as PowerSchool, Asana, and FMX.

Responsibilities

• Manage the Headmaster’s calendar, meetings, teaching, and travel.
• Anticipate scheduling conflicts using the school’s annual rhythm (hiring cycles, evaluation season, events).
• Maintain running to-do list and assist with follow-ups after key meetings.
• Support donor relations: schedule meetings and document outreach and asks.
• Assist with HR-related tasks for Headmaster and Business Office.

Skills

Warmth and professionalism

Strong organizational skills

Excellent written communication

Discretion with confidential info

Office tool proficiency

Tools

Microsoft 365

PowerSchool

Asana

FMX

Job description

Ridgeview Classical Schools is seeking an Executive Assistant to the Headmaster to help manage the daily rhythm of the school. The role focuses on protecting the Headmaster’s time, keeping events and traditions running smoothly, and coordinating the many moving pieces of a school year.

The ideal candidate enjoys bringing order to complexity, communicates warmly and clearly, and understands that the small details contribute to a sense of community within the school.