Executive Assistant to the Head of School

Garrison Forest School Inc.; Owings Mills (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

Garrison Forest School, an independent, nonsectarian college-preparatory girls' day and boarding school in Baltimore County, Maryland, invites applications for the Executive Assistant to the Head of School. The role is the primary administrative partner to the Head and to the Board of Trustees, handling complex schedules and confidential communications with professionalism and discretion.

This twelve-month position requires occasional evenings and weekends.

Qualifications

• 5+ years of senior administrative or executive support experience.
• Ability to work proactively and independently.
• Strong interpersonal skills and the ability to multi-task in a high-volume environment.
• Positive and professional attitude with people.
• Commitment to diversity and inclusive practices.

Responsibilities

• Provide administrative support to the Head of School including calendar management, travel planning, correspondence, and file maintenance.
• Support members of the Board of Trustees; plan Trustee Orientation; maintain Trustee Handbook and board files.
• Draft Board minutes and obtain approval; manage motions and related documents.
• Support the Trusteeship Committee with annual surveys and meetings.
• Serve as a key member of the Crisis Communication Team and Leadership Team.
• Organize All-School Calendar Meetings and calendar creation.
• Complete the Maryland State Annual Report and maintain mandated files.
• Coordinate events such as the holiday party, staff recognitions, and annual luncheons.
• Oversee office management: mail, supplies, badges, announcements, and memberships.

Skills

Strong interpersonal skills

Multi-tasking

Proactive independence

Professional attitude

Education

Bachelor’s degree preferred

Job description

# Executive Assistant to the Head of School## DescriptionGarrison Forest School is seeking an organized, energetic person with strong interpersonal skills for the position of Executive Assistant to the Head of School. The Executive Assistant to the Head of School serves as the primary administrative partner to the Head of School, providing high-level executive support to the Head of School and to the Board of Trustees while ensuring the efficient operation of the Head’s Office. This individual exercises exceptional judgment, discretion, professionalism, and organizational skill in managing complex schedules, confidential information, communications, and school-wide initiatives. The Executive Assistant serves as a trusted ambassador for the Head of School, fostering positive relationships with trustees, faculty, staff, students, parents, alumnae, and external constituents. Major Duties and Responsibilities * Provide administrative support to the Head of School including calendar management, travel planning, correspondence, file maintenance and telephone contact.* Provide administrative support to members of the Board of Trustees. Plan new Trustee Orientation and update and print the Trustee Handbook. Compose Board minutes and process through approval by the full Board. Maintain the Board files: minutes, motions, correspondence, membership, retreats, strategic plans, etc. Work with the Trusteeship Committee to conduct the annual board and head surveys.* A key member of the Crisis Communication Team and Leadership Team* Organize the All-School Calendar Meetings and manage the creation of the all-school calendar* Complete the Maryland State Annual Report at the close of each school year and maintain all mandated files for inspection by the State* Organize key special events, meetings, receptions, lunches for faculty, staff and guests including the annual holiday party, the end of year milestone luncheon, selection process for the Distinguished Teacher and McGregor Staff Awards, retirement teas, the end of summer luncheon and opening of school events.* Office management duties include interfacing with other administrative staff to organize mail distribution and telephone duties, order and maintain supplies of school stationery, order badges and business cards, approve messages for GFS Announcements and track and process memberships in various educational associations.This is a twelve-month position that requires work on some evenings and weekends. The annual salary range for this position is $65,000-$75,000, based on years of experience and education level; the exact compensation will be discussed during the hiring process.## QualificationsQualifications:* Bachelor’s Degree is preferred* 5+ years of senior administrative or executive support experience* Ability to work proactively and independently* Strong interpersonal skills, ability to multi-task and work in a high volume environment with frequent interruptions* Must possess a positive and professional attitude and enjoy working with people* GFS seeks candidates who will contribute to and are committed to diversity and multicultural educational practices. Demonstrated ability working in a diverse community is essential.* Experience in school or non-profit setting preferredSchool Overview:Garrison Forest School is an independent, nonsectarian college-preparatory girls' day and boarding school in Baltimore County, Maryland with an elementary, middle and high school program, a coed preschool, and a national and international boarding program for girls in grades 8-12. Founded in 1910 and set on a stunning 110-acre campus in suburban Owings Mills, Garrison Forest offers a program with a wealth of opportunities in Academics, the Arts, and Athletics. Confident, creative and compassionate, GFS students are encouraged to be fully engaged as they develop their passions and their own authentic voices within a spirited and joyful environment.Candidates should support the Mission, Core Values, and Statement of Respect of Garrison Forest School. Garrison Forest School is an Equal Opportunity Employer and does not discriminate on the basis of race, sexual orientation, ethnic origin, sex, gender identity or expression, religion or disability in its employment policies and other school-administered programs. Candidates from diverse backgrounds are encouraged to apply.