Executive Assistant to the Director, Center for Folklife and Cultural Heritage

Smithsonian's National Zoo and Conservation Biology Institute; Washington (District of Columbia); On-site; USD 101,000 - 132,000; Full time

Job summary

An established institution seeks an Executive Assistant to support the Director of the Center for Folklife and Cultural Heritage. This role is integral to ensuring smooth operations, managing schedules, and coordinating meetings, all while contributing to the mission of promoting cultural diversity. The ideal candidate will possess strong organizational and communication skills, along with a commitment to confidentiality. This is an exciting opportunity to be part of a team that will play a key role in significant events, including the Smithsonian’s 250th anniversary celebration in 2026.

Qualifications

• Experience in coordinating organizational activities and managing schedules.
• Strong customer service skills and ability to respond to inquiries effectively.

Responsibilities

• Manage the Director’s calendar and appointments, ensuring smooth operations.
• Coordinate travel arrangements and handle communications with discretion.

Skills

Organizational Coordination

Customer Service

Analytical Skills

Communication Skills

Job description

Executive Assistant to the Director, Center for Folklife and Cultural Heritage

Join us to apply for the Executive Assistant to the Director, Center for Folklife and Cultural Heritage role at Smithsonian's National Zoo and Conservation Biology Institute.

Application Deadline: May 9, 2025

Department: Center for Folklife and Cultural Heritage

Employment Type: Full Time

Location: Washington, DC

Reporting To: Director, CFCH

Compensation: $101,401 - $131,826 / year

Position Details

Open Date: May 2, 2025

Closing Date: May 9, 2025

Position Type: Trust Fund

Appointment Type: Temporary Not-To-Exceed 12/12/2026

Schedule: Full Time

Duty Location: Washington, DC

Position Overview

The position is located at the Smithsonian Institution, under the Under Secretary for Museums & Culture, within the Center for Folklife & Cultural Heritage (CFCH). The CFCH is a research and educational unit committed to increasing understanding and supporting cultural diversity through research, education, and community engagement. The incumbent serves as the Executive Assistant to the Director, ensuring smooth operations and supporting the successful execution of the unit's mission, including the Smithsonian’s 250th anniversary celebration in 2026.

Responsibilities

• Manage the Director’s calendar, appointments, and meetings, including logistical arrangements and preparation of materials.
• Develop agendas, take minutes, and coordinate meetings with staff, officials, and external partners.
• Maintain department databases and files, ensuring proper records management.
• Coordinate travel arrangements and logistical support for the Director.
• Handle communications, including correspondence, emails, and calls, ensuring proper formatting and confidentiality.
• Support special projects and assignments, exercising discretion and confidentiality as needed.

Qualifications

• Experience in coordinating organizational activities and managing schedules.
• Strong customer service skills and ability to respond to inquiries effectively.
• Analytical skills to evaluate effectiveness and efficiency of operations.
• Knowledge of organizational structures, policies, and procedures.
• Excellent written and oral communication skills.

Additional Information

Applicants must meet all qualification requirements within 30 days of the closing date. The position is open to all eligible candidates in the U.S. and may require a background check. Smithsonian is an Equal Opportunity Employer and provides accommodations for applicants with disabilities.