Executive Assistant to the Dean

UO HR Website; Eugene (OR); Hybrid; USD 64,000 - 70,000; Full time

Job summary

University of Oregon is seeking an Executive Assistant to the Dean in the School of Journalism and Communication. You will provide high-level support to the Dean, manage sensitive communications, and coordinate a wide range of activities within the Dean's Office.

The role requires strong discretion, calendar management, and project coordination, with office-wide collaboration and the ability to handle confidential matters in a dynamic academic environment.

Qualifications

• Three years of confidential executive support experience.
• Experience managing an executive calendar.
• Project management experience with increasing responsibilities.

Responsibilities

• Manage Dean’s calendar, travel, meetings, and events.
• Coordinate correspondence, reports, and internal/external communications.
• Provide confidential administrative support and handle sensitive information.
• Liaise with campus units and external partners.

Skills

Calendar management

Executive support

Project coordination

Discretion & confidentiality

Communication

Education

Bachelor's degree

Tools

Concur

Web design applications

Job description

Department: School of Journalism and Communication
Appointment Type and Duration: Regular, Ongoing
Salary: $64,000 - $70,000 per year (commensurate with experience)
Compensation Band: OS-OA06-Fiscal Year 2026-2027
FTE: 1.0

Application Review Begins

August 25, 2026; position open until filled

Department Summary

The School of Journalism and Communication (SOJC) is one of the oldest journalism programs in the nation, founded in 1916, and is an accredited research and professional school serving approximately 2,500 undergraduates and 100 graduate students both on the University of Oregon campus in Eugene and at the George S. Turnbull Center in Portland. Degrees offered are the BA, BS, MA, MS, and Ph.D. As a community of media and communication scholars, journalists, strategic communicators, and content producers, we continuously strive to create a more just, equitable, and inclusive society as part of our mission. We commit to continue building a more inclusive learning and professional working environment for our students, faculty, and staff. The SOJC employs approximately 100 individuals as faculty and staff, over 50 graduate employees as well as over 50 student employees.

Position Summary

Are you ready to take on a challenging and rewarding role as the Executive Assistant (EA) for the Dean of the School of Journalism and Communication (SOJC)? As the EA, you will be the driving force behind the efficient functioning of the SOJC Dean's Office, providing high-level administrative and operational support. You will be the go-to person for faculty, staff, students, and visitors at the SOJC, ensuring that all executive-level work is meticulously organized, coordinated, and completed accurately and on time.
In this role, you will be responsible for orchestrating a wide range of administrative activities within the SOJC, from managing the calendar of events to handling correspondence, meetings, expense reports, internal and external relations, development activities/events, and providing confidential executive support to the Dean. You will also take charge of managing the Dean’s calendar, including scheduling meetings, events, travel, interviews, and necessary preparations for each.
Your role as an EA will position you as a vital communication link, frequently interacting with other units within and outside the SOJC. Given the nature of this position, you will be involved in handling sensitive and confidential issues, processing documentation, and/or conversations related to personnel action associated with SOJC employees. Your ability to exercise good judgment, maintain confidentiality, behave with utmost professionalism, and demonstrate exceptional interpersonal skills in working with a diverse campus community will be crucial.
This pivotal position reports directly to the Dean of the School of Journalism and Communication and is based in the Dean’s Office. While remote work options are available during breaks and summer, during the academic year this role is expected to be in the office M-F during core business hours.

Minimum Requirements

• Bachelor's degree OR equivalent combination of skills, experience, education, and training.
• Three years’ experience providing confidential executive support that includes experience managing a calendar for an executive-level position.
• Three years of office and project management experience of increasing responsibility, including serving as team lead on projects.

Professional Competencies

• Ability to prioritize tasks, work independently, manage projects and initiatives, and solve problems.
• Ability to organize time-sensitive and complex work.
• Ability to produce professional correspondence and attractive presentations, following outlined branding standards.
• Exceptional communication skills, including the ability to write and speak on behalf of the SOJC Dean.
• Ability to interact professionally with all levels of the University of Oregon community and its constituencies.
• Ability to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of creating a welcoming and inclusive environment.
• Proficient computer skills in word processing, spreadsheet, database, and desktop publishing.
• Integrity in dealing with confidential information.
• Flexibility to shift directions quickly when priorities change and deliver against tight deadlines.

Preferred Qualifications

• Experience handling correspondence and travel for an executive or Dean in a higher education setting.
• Experience with web design applications and Concur.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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Advertised: July 31, 2026 Pacific Daylight Time
Applications close: