Executive Assistant to the CPEVC

University of California; Santa Cruz (CA); Hybrid; USD 91,000 - 114,000; Full time

Job summary

UC Santa Cruz seeks an Executive Assistant to support the Campus Provost/Executive Vice Chancellor. The role manages calendars, coordinates meetings and travel, and drafts briefing materials.

Responsibilities include coordinating with campus leaders, preparing reports, and maintaining confidential information with discretion and professionalism. A Bachelor's degree or equivalent experience is required, with strong communication and organizational skills.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience scheduling and managing a calendar.
• Experience providing administrative support.
• Proficiency with video conferencing technology.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and exercise discretion.
• Excellent project management and organizational abilities.

Responsibilities

• Provide executive-level support to the Campus Provost/Executive Vice Chancellor.
• Manage CP/EVC calendar, prioritize requests, and coordinate meetings and travel.
• Brief CP/EVC on priorities, deadlines and status of issues.
• Prepare materials, minutes, and briefing packets for daily schedules.
• Collaborate with campus offices to ensure timely communication and task completion.

Skills

Calendar management

Interpersonal skills

Project management

Verbal communication

Written communication

Discretion and confidentiality

Problem solving

Education

Bachelor's degree in related area

Tools

Video conferencing

Office software

Job description

The IRD for this job is: 11-23-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

As the campus Chief Academic Officer and Chief Operations Officer, the Campus Provost/Executive Vice Chancellor (CP/EVC) is responsible for providing vision and guidance to campus senior leaders as they work to fulfill our campus mission and attain our strategic goals. The CP/EVC works closely with the Chancellor and the campus leadership team to engage faculty in the creation of a vibrant academic and research vision, infuse an entrepreneurial spirit to the creation of new sources of revenue, provide focused leadership to support student success, and assure a campus commitment to serving first-generation college students and a diverse student population.

JOB SUMMARY

The executive assistant is a member of the Campus Provost/Executive Vice Chancellor's (CP/EVC) direct support team. The CP/EVC's direct support staff work in tandem to provide seamless administrative support to the CP/EVC. The staff foster a positive, high-performance, and collaborative environment and actively collaborate with colleagues in the CP/EVC office, throughout the campus and systemwide to support the productivity of the CP/EVC. Under the Direction of the CP/EVC, the incumbent is responsible for providing comprehensive, executive-level support. The incumbent learns the CP/EVC's priorities, initiatives, and deliverables and uses that knowledge to strategically support the daily schedules and long-range planning.

APPOINTMENT INFORMATION

Budgeted Salary:

$91,000 - $114,000/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility:

Mid-Level benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification:

Contract appointment

Job End Date:

06/30/2027 with the possibility of extension

Union Representation:

Non-Represented

Job Code Classification:

EXEC AST 4 (007385)

Travel:

Never or Rarely

JOB DUTIES

90% - Executive Support

• As a member of a collaborative and high-performing administrative team, addresses the support needs of the Campus Provost/Executive Vice Chancellor (CP/EVC) in an effective, efficient, and timely manner. Has access to email accounts and/or messages of the Campus Provost/Executive Vice Chancellor and/or Assistant Executive Vice Chancellor; has access to information that contributes significantly to management positions on collective bargaining.
  • Works in partnership with the administrative support team to prioritize all incoming requests, inquiries, and action items; collaborates with other administrative divisional and campus-level staff to facilitate CP/EVC’s advancement of campus priorities; handles the details of complex and highly sensitive matters on behalf of the executive.
  • Duties include:
    • Manages highly impacted CP/EVC calendar with an understanding of the nuanced requirements of the CP/EVC, balancing the advancement of priorities and initiatives, attending to urgent issues, and maintaining regular contact with key constituents and leaders and allocates time accordingly.
    • Responds and coordinates speaking requests of CP/EVC, working with such offices as University Advancement, academic divisions, and the Chancellor’s Office.
    • Allocates CP/EVC’s time and manages scheduled administrative and scholarly events, travel, meetings, and focused time for the completion of critical tasks.
    • Coordinates and schedules meetings, including room reservation, video conferencing, equipment, and catering needs.
    • Briefs CP/EVC in a timely fashion, on priorities, deadlines, and status of pending issues.
    • Applies analytical and problem-solving skills to respond to a wide variety of questions and issues from faculty, staff, students, and the public on behalf of CP/EVC, including those highly sensitive in nature.
    • Communicates and engages effectively with high-level internal and external constituents, with a high degree of discretion and diplomacy.
    • Responds to inquiries from faculty, staff, students, and the public on behalf of the CP/EVC on a wide variety of matters; handles inquiries with sensitivity and tact.
    • Oversees coordination of CP/EVC’s travel arrangement and reconciliation of expenses.
    • Work closely with the team and the Records Management Office to archive, retrieve and store records according to campus policies; organizes and archive emails to facilitate future retrieval.
    • Independently coordinates standing and ad hoc meetings on a broad range of issues.
    • May organize large-scale events, arranging and managing logistics, agenda development, guest accommodations, travel, etc.
    • Serves as liaison for the CP/EVC to a diverse constituency, including the Office of the President, senior management, faculty, staff, students and community members. Facilitates the flow of information among these offices to ensure deadlines are met and information and reports are received from relevant units in a timely manner.
    • Serves as a backup for the Executive Analyst and other Executive Support Admin staff during peak workload times or during an absence, which includes and not limited to taking meeting minutes, researching, creating, and updating daily briefing packets to provide background information, talking points, links, agendas, and other essential materials in preparation for the next day’s schedule.

5% - Systems Improvement and Work Management

• Participates in the development and implementation of improved systems for effectively and efficiently managing calendars, information, projects and communications to ensure accurate and timely responses.
• Track activities on UC Office of the President mandates, campus special projects, and CP/EVC initiatives.
• Maintains a comprehensive database of initiatives and assignments.

5% - Development Activities

• Participate in workshops and trainings, professional groups and organizations in order to enhance skills and stay current on tools.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience and/or training
• Experience scheduling and managing a calendar.
• Experience in providing administrative support.
• Intermediate to advanced knowledge of common computer application programs including experience with video conferencing technology.
• Solid analytical as well as problem identification and problem solving skills.
• Excellent interpersonal skills with the ability to actively listen, obtain clarification, and de-escalate.
• Excellent project management skills.
• Strong skills to verbally communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents.
• Strong skills to communicate and influence effectively in writing with all levels of staff, faculty, alumni/donors, students and external constituents.
• Political acumen, awareness and sensitivities to the differing perspectives and political circumstances within all levels of the organization including the Office of the President and external constituencies.
• Advising and counseling skills.
• Demonstrated ability to work collaboratively with a team on projects and in a shared work environment.
• Demonstrated ability to use high-level discretion and maintain confidentiality.
• Exceptional attention to detail and ability to retain information.
• Ability to work effectively with students, faculty, and staff, including individuals from a wide variety of cultures and backgrounds.

PREFERRED QUALIFICATIONS

• Advanced knowledge of the organization's processes, protocols and procedures.
• Familiarity with the organizational structure of the campus.
• Knowledge of federal regulations such as FERPA.
• Familiarity with document management systems.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.