Executive Assistant

Low Income Housing Institute; Washington (District of Columbia); On-site; USD 82,000 - 92,000; Full time

Benefits offered by this job

Generous vacation and sick leave

Paid holidays and floating holiday

Employer-Paid Medical, Dental, Vision

Employer-Paid Life and AD&D Insurance

401k offered for unionized employees

403b offered for non-union employees

Employee Assistance Program

Travel Assistance Program

Aflac offered for all employees

Job summary

Low Income Housing Institute (LIHI) is seeking an Executive Assistant to provide high-level administrative support to the Executive Director in Seattle, WA. The role coordinates PR materials, manages schedules, handles confidential information, and supports fundraising efforts.

Ideal candidates have 5+ years in executive support, strong written and verbal communication, and proficiency with Microsoft Office, Publisher, PowerPoint, and email marketing tools such as Constant Contact.

Qualifications

• 5 years’ experience as an executive assistant or providing executive level support to an agency director or senior management is desired.
• Alternately, a Bachelor degree in business administration or a related field and 2 years of executive level experience is desired.
• Discretion and confidentiality.
• Ability to work independently and successfully in a fast-paced team environment and maintain attention to detail.
• Must have excellent time management and organizational skills, including experience in handling multiple projects and a high volume of email.
• Ability to coordinate administrative procedures and implement agency policies.
• Excellent verbal and written communication skills.
• Ability to communicate and work effectively with others.
• Demonstrated proficiency with Microsoft Office suite, including PowerPoint, Publisher (or other graphic design software), and Excel.
• Experience with Constant Contact or other email marketing software, social media.

Responsibilities

• Act as the point of contact to maintain positive public relations, including coordinating and executing company PR materials: monthly E-Newsletter, brochures, press releases, website, PowerPoint presentations, and special events.
• Take minutes during meetings and assist the board as needed.
• Manage the Executive Directors’ calendar and schedule appointments as directed.
• Write, edit, and track official correspondence for the Executive Director.
• Assist the Executive Director with expense reimbursements, timesheet approvals, and other reports.
• Work collaboratively with the Fund Development Department on the Gala & Auction and other projects as needed, including fundraising appeals and thank you letters.
• Organize and execute simultaneous administrative and management projects at the direction of the Executive Director.
• Collaborate with the human resources department as needed to assist with confidential and other employment matters.
• Other duties as assigned.

Skills

Executive support

Time management

Attention to detail

Verbal and written communication

Independent work

Microsoft Office

Education

Bachelor's degree in business administration or related field

Tools

PowerPoint

Publisher

Excel

Constant Contact

Email marketing

Social media

Job description

Executive Assistant International District, Seattle, WA

REPORTS TO: Executive Director

HOURS: Full time, 40 hours per week

PAY RANGE: $82,000-92,000 annually

POSITION TYPE: Exempt, non-union position

Responsibilities

• Act as the point of contact to maintain positive public relations, including coordinating and executing company PR materials: monthly E-Newsletter, brochures, press releases, website, PowerPoint presentations, and special events.
• Take minutes during meetings and assist the board as needed.
• Manage the Executive Directors’ calendar and schedule appointments as directed.
• Write, edit, and track official correspondence for the Executive Director.
• Assist the Executive Director with expense reimbursements, timesheet approvals, and other reports.
• Work collaboratively with the Fund Development Department on the Gala & Auction and other projects as needed, including fundraising appeals and thank you letters.
• Organize and execute simultaneous administrative and management projects at the direction of the Executive Director.
• Collaborate with the human resources department as needed to assist with confidential and other employment matters.
• Other duties as assigned.

Minimum Qualifications

• High level administrative/management experience required.
• 5 years’ experience as an executive assistant or in a similar position providing executive level support to an agency director or senior management is desired.
• Alternately, a Bachelor degree in business administration or a related field and 2 years of executive level experience is desired.
• Discretion and confidentiality.
• Ability to work independently and successfully in a fast-paced team environment and maintain attention to detail.
• Must have excellent time management and organizational skills, including experience in handling multiple projects and a high volume of email.
• Ability to coordinate administrative procedures and implement agency policies.
• Excellent verbal and written communication skills.
• Ability to communicate and work effectively with others.
• Demonstrated proficiency with Microsoft Office suite, including PowerPoint, Publisher (or other graphic design software), and Excel.
• Experience with Constant Contact or other email marketing software, social media.

Preferred Qualifications

• Previous experience with personnel management and/or supervising staff.
• Knowledge and experience in low-income housing, homelessness, community development and/or the nonprofit sector.

Other Requirements

• Must pass criminal background checks and drug screening.
• Must have a valid Washington State driver’s license and must meet Washington State minimum requirement for driver liability insurance.
• Must pass motor vehicle/driving record checks.
• Must have regular access to a reliable vehicle.
• Mileage is provided for travel between sites during shift.

Benefits for this position (pro-rated for part time employees)

• Generous vacation and sick leave
• 10 paid holidays and 1 floating holiday
• Employer-Paid Medical, Dental, and Vision (with HRA, HSA & FSA options)
• Employer-Paid Life and AD&D Insurance
• 401k offered for unionized employees (through OPEIU8)
• 403b offered for non-union employees
• Employee Assistance Program
• Travel Assistance Program
• Aflac offered for all employees.

About us

The Low Income Housing Institute (LIHI) has a 30-year history and track record of owning and managing low-income housing; developing innovative solutions to homelessness; advocating for housing justice; providing supportive services; and operating hygiene services for homeless people at our Urban Rest Stops. LIHI staff have developed over 5,000 affordable housing units and manages over 3,000 units including rental housing, permanent supportive housing and transitional housing. The populations served include: families, singles, seniors, veterans, young adults, immigrants, low wage workers, and people living with physical and mental disabilities. LIHI is one of the largest nonprofit housing organizations in the state. Our properties are located in Seattle, King County, and five adjacent counties. LIHI is a national leader in sponsoring tiny house villages as a crisis solution to homelessness. Annually, the tiny house villages and shelters serve 2,000 homeless people and our hygiene programs serve over 8,000 homeless people. LIHI staff is collaborative, dynamic, and dedicated to taking bold steps in ending homelessness and creating supportive communities for people to thrive.