Executive Assistant to the Chief Executive Officer

St. Joseph’s Indian School; South Dakota; Hybrid; USD 55,000 - 85,000; Full time

Job summary

St. Joseph’s Indian School is seeking an Executive Assistant to the Chief Executive Officer to coordinate executive priorities, support strategic planning, and facilitate CEO-led meetings.

The role translates decisions into action across departments and maintains strong confidentiality. You will manage board materials, governance records, and cross-functional projects, exercise sound judgment, and maintain follow-through on initiatives.

Qualifications

• Bachelor’s degree preferred; an equivalent combination of education and progressively responsible experience may be considered.
• At least five years of progressively responsible experience supporting senior leaders or coordinating work across departments; relevant experience may include executive support, governance, operations, or project management.
• Ability to work effectively across leadership and departments, build strong working relationships, and maintain follow-through.
• Sound judgment and discretion, including the ability to work independently with confidential, sensitive, or time-critical matters.
• Strong written, verbal, and organizational skills, including the ability to identify central issues, prepare clear meeting documentation, and tailor information to the audience.
• Proficiency with Microsoft 365 and the ability to learn and administer PolicyTech, DocuSign, and other organizational systems

Responsibilities

• Coordinates the CEO’s priorities and assigned organizational work.
• Provides executive and administrative support directly connected to the CEO’s responsibilities.
• Prepares background information for matters requiring the CEO’s review or decision.
• Coordinates assigned projects from planning through completion with clear timelines.
• Follows up with leaders and keeps the CEO informed of progress and deadlines.
• Supports the organization’s strategic planning process with progress updates and summaries.
• Coordinates Board and committee activities, meeting materials, and governance records.
• Manages executive and organizational processes, including document workflows and contracts.

Skills

Executive support

Project coordination

Communication

Confidentiality

Relationship-building

Documentation/reporting

Education

Bachelor’s degree

Tools

Microsoft 365

PolicyTech

DocuSign

Job description

Executive Assistant to the Chief Executive Officer

The Executive Assistant to the CEO works closely with the CEO to coordinate executive priorities and selected organization-wide responsibilities. The position supports strategic planning, Board governance, CEO-led meetings, and assigned projects and processes while helping translate decisions into action and maintain follow-through across departments. Responsibilities may expand as the needs and capacity of the CEO’s office evolve. This is a non-exempt position.

Accountability

Reports to the Chief Executive Officer.

Core Responsibilities

• Demonstrates understanding of and commitment to the mission, values, and culture of St. Joseph’s Indian School
• Maintains confidentiality and exercises sound judgment when handling sensitive information
• Demonstrates reliability, discretion, and consistent follow-through in carrying out assigned responsibilities

Responsibilities

1. Coordinates the CEO’s priorities and assigned organizational work.

• Provides executive and administrative support directly connected to the CEO’s responsibilities
• Prepares relevant background information for matters requiring the CEO’s review or decision
• Coordinates assigned projects and priorities from planning through completion, clarifying responsibilities, timelines, and next steps
• Follows up with responsible leaders and keeps the CEO informed of progress, upcoming decisions, deadlines, and follow-up needs

2. Supports the organization’s strategic planning process.

• Maintains the schedule for progress updates, quarterly meetings, and other strategic plan activities
• Works with priority leads to gather updates and prepare concise organization-wide progress information
• Tracks decisions and follow-up needs, bringing matters requiring leadership attention forward

3. Coordinates Board and committee activities in partnership with the CEO and Board Chair.

• Coordinates meeting schedules, agendas, materials, minutes, signatures, approvals, and followthrough
• Maintains governance records and a calendar of recurring Board responsibilities
• Supports communication with Board members and tracks Board decisions, requests, evaluations, policy reviews, and other required actions
• Participates in and supports CEO-led meetings and related organizational engagement.
• Participates as a contributing member of assigned leadership and organizational meetings, offering relevant organizational knowledge and perspective
• Organizes assigned leadership meetings, town halls, and other organization-wide meetings or events
• Prepares agendas and meeting materials with the CEO and documents decisions and follow-up responsibilities
• Supports the preparation of executive communications and related materials for the CEO’s review

4. Manages assigned executive and organizational processes.

• Administers document management system workflows, including user support
• Coordinates the intake, routing, tracking, and completion of contracts, electronic signatures, executive documents, and other assigned processes
• Works with responsible leaders to keep assigned processes moving and recommends practical improvements to recurring workflows
• Assumes additional executive-office processes and cross-organizational projects as organizational needs evolve

5. Performs other duties as required by the CEO.

Qualifications

• Bachelor’s degree preferred; an equivalent combination of education and progressively responsible experience may be considered
• At least five years of progressively responsible experience supporting senior leaders or coordinating work across departments; relevant experience may include executive support, governance, operations, or project management
• Ability to work effectively across leadership and departments, build strong working relationships, and maintain follow-through
• Sound judgment and discretion, including the ability to work independently with confidential, sensitive, or time-critical matters
• Strong written, verbal, and organizational skills, including the ability to identify central issues, prepare clear meeting documentation, and tailor information to the audience
• Proficiency with Microsoft 365 and the ability to learn and administer PolicyTech, DocuSign, and other organizational systems

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.
• Driving is required.
• Some supervision may require standing for prolonged periods.

Expectations of Hours Worked

• 40 hours per week. Some scheduling flexibility is required for Board meetings and other organizational activities outside regular business hours.