Executive Assistant to the Chief Communications Officer

Peoria Unified School District; Glendale (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

The Peoria Unified School District seeks an Executive Assistant for its Communications & Public Relations Department. This role involves supporting communication tasks, managing schedules, and assisting with public records requests. Ideal candidates will have strong interpersonal skills and a commitment to student success.

Benefits

Medical, Dental, Vision benefits

Employee Assistance Program

Flexible Spending Accounts

Life Insurance

Wellness Program

Paid Time Off

Qualifications

• Two years of communications or office support experience required.
• Must be student-centered and passionate about public education.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with internal and external communications tasks.
• Manage Public Relations calendar and inbox.
• Facilitate records request process.

Skills

Interpersonal communication

Attention to detail

Microsoft Office

Education

High School Diploma or GED

Job description

The Peoria Unified School District is seeking a positive, energetic, organized individual to add to their fast-paced and award-winning Communications & Public Relations Department. The ideal candidate for this position has strong interpersonal communication skills with a keen attention to detail and can support projects for the team from start to finish. In this role, the Executive Assistant will assist the department with various internal and external communications tasks and support the Chief Communications Officer with coordinating meetings, securing conference rooms, overseeing the department’s budget, and assisting with the district’s public records request program. Candidates must have experience in, or be willing to learn, purchasing laws, public records request laws, district policies and maintain the highest level of confidentiality. Training opportunities will be available to assist in this process. The person who fills this position should expect to grow professionally and adapt as new projects and deadlines arise.

Job Responsibilities include but are not limited to : These responsibilities tie into our strategic plan for student success, safety and well-being, stewardship of community resources, and community connection. We believe these four areas help us remain focused on Peoria Unified’s vision : Every Student, Every Day, Prepared to Shape Tomorrow.

Public Records

• Facilitate the records request process including working with other departments or school staff
• Assist in reviewing and producing public records

Communications

• Reviews and supports the department with outgoing communications, ensuring accurate dissemination of information
• Assist in editing communications for internal and external stakeholders
• Monitors incoming communication requests and responds accordingly
• Prepares a variety of documents (e.g. agendas, minutes, reports, etc.) for the purpose of communicating information with established guidelines for the Chief Communications Officer or public relations team members.
• Occasionally supports the department with research to assist with communication plans
• Manages public records request system and process requests for records by coordinating with appropriate staff

Administrative Duties

• Manage Public Relations calendar and inbox
• Support the team’s crisis response efforts
• Answer the district’s Public Relations community line
• Facilitate department purchasing by submitting purchase orders and requisitions
• Adhere to department standards and follow deadlines
• Monitors a variety of activities on behalf of Chief Communications Officer
• Assist in other department functions and administrative duties, as assigned

Requirements : High School Diploma or GED, AND two years of communications, receptionist, clerical, customer service, office support or closely related experience; OR any equivalent combination of experience and / or education from which comparable knowledge, skills and abilities have been achieved.

• Student-centered; our team makes decisions based on what is in the best interest of students
• Passionate about public education with a growth mindset
• Excellent written, verbal and non-verbal communication skills
• Strong attention to detail
• Efficient in Microsoft Office applications
• Basic knowledge and understanding of district policies and procedures
• Work independently and in a team environment, depending on the project or task
• Available full-time, Monday through Friday with occasional outside hours required to assist with events that highlight the district’s students or staff

Other Requirements :

• Must be able to pass a fingerprint and background clearance check
• Must be able to obtain and maintain a valid government issued ID
• May be required to lift and carry heavy, bulky supplies and materials weighing up to 35 pounds
• May be required to work outside normal working hours
• May be required to travel to perform work functions

What We Offer : Peoria Unified School District offers a robust benefits package that can help increase your financial security, advance professionally, and promote a healthy, fulfilling life. We also participate in the Arizona State Retirement System (ASRS). Some of the benefits offered include : Medical, Dental, Vision, Employee Assistance Program, Flexible Spending Accounts, Life Insurance, a Wellness Program, Paid Time Off, and discounts on many other services.

Already Applied? Once you have applied to one of our openings, your information is shared with the site administrator or supervisor. Should they wish to discuss your qualifications further, they will contact you directly and schedule an interview. All job postings remain posted until filled.

To apply for any Peoria Unified School District job, please visit our jobs page :