Executive Assistant to the CFO

farmerfocus; Harrisonburg (VA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Weekly payroll

PTO & sick leave

Subsidized medical coverage

Dental & vision plan

401(k) company match

Education reimbursement

EAP

Career growth programs

Job summary

Farmer Focus seeks an Executive Assistant to support the CFO in Harrisonburg, VA, handling calendar management, travel, and meeting logistics in a fast-paced poultry environment.

The role requires five+ years of senior executive support, contract and legal document experience, and strong organizational and communication skills. On-site work with limited travel and full-time hours.

Qualifications

• Bachelor’s degree or equivalent education/experience required.
• Five+ years supporting senior executives, preferably C-suite.
• Experience with contract administration or legal docs is required.
• Strong organization, planning, and follow-through skills.
• Excellent written and verbal communication; proofreading/editing.
• Advanced proficiency in Microsoft Office suite.
• Maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage the CFO’s calendar, travel, and meeting logistics.
• Coordinate internal/external meetings with agendas and notes.
• Track action items, deadlines, and follow-ups.
• Support special projects, reporting, and cross-functional work.
• Review and execute contracts across departments.
• Monitor legal deadlines, renewals, and document retention.
• Liaise with outside counsel on legal matters and policies.
• Maintain filing systems for executive, financial, legal records.
• Process expenses and travel-related documentation.
• Coordinate document collection for audits and renewals.
• Act as liaison between CFO and internal/external partners.
• Help coordinate company meetings and leadership events.
• Handle highly confidential information with discretion.
• Perform other duties as assigned.

Skills

Microsoft Office

Executive support

Calendar management

Contract admin

Legal documents

Communication

Confidentiality

Education

Bachelor’s degree or equivalent

Paralegal certificate

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Job Details

Job Title: Executive Assistant
Department: Finance
Reports To: Chief Financial Officer
FLSA Status: Exempt
Location: Harrisonburg, Virginia
Work Arrangement: On-site
Shift / Schedule: Full-time; standard business hours with flexibility based on business needs
Travel Requirements: Limited travel may be required for meetings, events, or business needs
Employment Type: Full-time

Role Overview / Purpose and Scope

The Executive Assistant to the Chief Financial Officer provides highly organized, proactive executive-level support in a fast-paced poultry processing environment. This role serves as a trusted business partner to the CFO by managing administrative priorities, supporting contract administration, assisting with legal documentation and corporate records, and coordinating special projects. The position requires professionalism, discretion, strong organizational skills, comfort with data, sound judgment, and the ability to independently manage confidential business information.

Key Responsibilities

• Manage the CFO’s calendar, scheduling, travel arrangements, and meeting logistics.
• Organize internal and external meetings, including preparing agendas, taking meeting notes, and tracking follow-up items.
• Track action items, deadlines, and follow-up activities to support timely completion of executive priorities.
• Assist the CFO with special projects, strategic initiatives, reporting needs, and cross-functional coordination.
• Manage review and execution of contracts across multiple internal departments.
• Track legal deadlines, compliance requirements, contract renewal dates, and document retention schedules.
• Coordinate with outside legal counsel on litigation, employment matters, contract negotiations, internal legal policies, and regulatory issues.
• Maintain organized electronic and physical filing systems for executive, financial, legal, and corporate records.
• Process expense reports, coordinate travel-related expenses, and support administrative documentation needs.
• Coordinate document collection for audits, insurance renewals, and other business requirements.
• Serve as a liaison between the CFO and internal departments, customers, vendors, outside partners, and legal counsel.
• Help coordinate company meetings, leadership events, and other administrative activities.
• Handle sensitive legal, financial, and business information with the highest level of confidentiality and discretion.
• Perform other duties as assigned.

Compensation

$70,000-$85,000

The posted compensation range for this role reflect s the minimum and maximum amount Farmer Focus in good faith expects to pay at the time of posting, based on factors such as internal equity, relevant experience, market data, and the budgeted amount available for the position.

Benefits

• weekly payroll
• paid time off and sick leave
• semi-subsidized medical coverage
• dental and vision plan options
• a 401(k) plan with company match
• education reimbursement opportunities
• employee assistance programs (EAP)
• internal learning, development, and career growth programs

All benefits, programs, and offerings are subject to eligibility requirements, plan terms, and company policies, and may be changed, amended, or discontinued by Farmer Focus at any time.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Five or more years of experience supporting senior executives, preferably at the C-suite level.
• Experience with contract administration, legal documentation, or paralegal responsibilities is required.
• Excellent organizational, planning, project coordination, and follow-through skills.
• Outstanding written and verbal communication abilities, including strong proofreading and document editing skills.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain strict confidentiality, exercise sound judgment, and work independently with highly sensitive business information.
• Exceptional attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Paralegal Certificate or formal legal training preferred.
• Experience supporting executives within a manufacturing, industrial, or operations-focused organization preferred.
• Knowledge of contract management, corporate governance, or compliance processes preferred.
• Must be able to perform the essential functions of the role with or without reasonable accommodation.

Additional Requirements

New team members must be able to pass a drug, alcohol and background screening post-offer and prior to the start of their employment. Must be authorized to work in the United States. The Immigration Reform and Control Act requires that verification of employment eligibili ty be documented for all new employees by the end of their third day of work.

Work Environment, Physical Demands, and Travel

This role is primarily performed in an office environment. The position requires regular use of a computer, phone, and standard office equipment; frequent communication with internal and external partners; and the ability to manage confidential information in a professional setting. Occasional visits to operational or production areas may be required, where appropriate PPE and safety practices must be followed. Limited travel may be required for meetings, events, or busi ness nee ds.

This position does not have an application deadline. Farmer Focus will recruit until the role is filled.

About Farmer Focus

Farmer Focus exists to promote and protect generational family farms by shifting farm-level decision-making and chicken ownership back to farmers and empowering them to farm the way they know is best. We are committed to producing 100% organic and humanely raised chicken that is better for people, the planet, and animals. Our culture is grounded in servant leadership and guided by our CARES values: Community, Accountability, Respect, Excellence, and Stewardship. Our top priorities are people, safety, and quality. At Farmer Focus, our vision is to disrupt the status quo by creating bold opportunities for people who demand more and deserve better.

EOE, including disability/vets