Executive Assistant to the CEO

Kevin's Natural Foods; Stockton (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Kevin's Natural Foods in Stockton, CA seeks an Executive Assistant to the CEO, providing high‑level administrative support and acting as a trusted partner to the executive team.

The role demands 15+ years supporting C-suite leaders, exceptional discretion, and advanced MS Office proficiency. You will manage calendars, travel, board materials, and confidential communications in a fast‑growth environment.

Qualifications

• Bachelor's degree or an equivalent combination of education and professional experience.
• 15+ years of progressively responsible experience supporting a Chief Executive Officer, President, Founder, or other C-suite executives within a fast-paced, complex organization.
• Demonstrated experience serving as a trusted advisor and partner to executive leadership while exercising exceptional judgment and discretion.
• Proven ability to manage highly complex calendars, executive travel, communications, and competing priorities with minimal direction.
• Experience supporting Board of Directors meetings, executive leadership meetings, strategic planning sessions, and enterprise-wide initiatives.
• Outstanding verbal and written communication skills with the ability to interact professionally and confidently with executives, board members, customers, and external partners.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Exceptional organizational skills with meticulous attention to detail and a proactive, solutions-oriented mindset.
• Ability to anticipate executive needs, think strategically, and adapt quickly in a rapidly changing environment.
• Experience supporting executives within high-growth organizations is strongly preferred.

Responsibilities

• Serve as the primary Executive Assistant to the Chief Executive Officer, managing an exceptionally complex calendar, prioritizing commitments, coordinating meetings, and ensuring the CEO's time is aligned with strategic business priorities.
• Provide additional administrative support to members of the Executive Leadership Team as CEO priorities allow, offering capacity during peak workloads, executive travel, leadership meetings, and critical business initiatives.
• Coordinate domestic and international travel arrangements for the CEO, including detailed itineraries, logistics, accommodations, transportation, and contingency planning.
• Manage and prioritize incoming communications on behalf of the CEO, drafting correspondence, screening requests, and ensuring timely follow-up on critical matters.
• Prepare executive presentations, reports, agendas, board materials, meeting materials, and business correspondence while ensuring exceptional accuracy, professionalism, and confidentiality.
• Organize and coordinate executive meetings, leadership offsites, town halls, board meetings, and special events, including logistics, scheduling, preparation of materials, and follow-up actions.
• Manage executive expense reporting, invoice processing, document management, and other administrative responsibilities with exceptional attention to detail.
• Handle highly confidential business information with the utmost discretion, professionalism, and integrity.
• Exercise sound judgment in resolving scheduling conflicts, prioritizing competing demands, and identifying solutions to complex administrative and operational challenges.
• Lead or support special projects as assigned by the CEO.
• Perform other duties as assigned or necessary.

Skills

Executive support

Calendar management

Travel coordination

Discretion & judgment

Stakeholder management

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Job description

Kevin's Natural Foods is seeking a highly experienced and exceptionally organized Executive Assistant to the Chief Executive Officer. This role serves as the CEO's trusted partner, providing high-level administrative support that enables the CEO to focus on leading the business and driving enterprise priorities.

Beyond supporting the CEO, this individual will provide additional administrative capacity to members of the Executive Leadership Team as CEO priorities allow, helping ensure seamless coordination across the organization. The ideal candidate exercises exceptional judgment, maintains the highest level of discretion, anticipates needs before they arise, is resourceful, and thrives in a fast-paced, high-growth environment while managing multiple priorities and stakeholders at the highest levels of the organization.

What You'll Do

• Serve as the primary Executive Assistant to the Chief Executive Officer, managing an exceptionally complex calendar, prioritizing commitments, coordinating meetings, and ensuring the CEO's time is aligned with strategic business priorities.
• Provide additional administrative support to members of the Executive Leadership Team as CEO priorities allow, offering capacity during peak workloads, executive travel, leadership meetings, and critical business initiatives.
• Coordinate domestic and international travel arrangements for the CEO, including detailed itineraries, logistics, accommodations, transportation, and contingency planning.
• Manage and prioritize incoming communications on behalf of the CEO, drafting correspondence, screening requests, and ensuring timely follow-up on critical matters.
• Prepare executive presentations, reports, agendas, board materials, meeting materials, and business correspondence while ensuring exceptional accuracy, professionalism, and confidentiality.
• Organize and coordinate executive meetings, leadership offsites, town halls, board meetings, and special events, including logistics, scheduling, preparation of materials, and follow-up actions.
• Manage executive expense reporting, invoice processing, document management, and other administrative responsibilities with exceptional attention to detail.
• Handle highly confidential business information with the utmost discretion, professionalism, and integrity.
• Exercise sound judgment in resolving scheduling conflicts, prioritizing competing demands, and identifying solutions to complex administrative and operational challenges.
• Lead or support special projects as assigned by the CEO.
• Perform other duties as assigned or necessary.

What You'll Need

• Bachelor's degree or an equivalent combination of education and professional experience.
• 15+ years of progressively responsible experience supporting a Chief Executive Officer, President, Founder, or other C-suite executives within a fast-paced, complex organization.
• Demonstrated experience serving as a trusted advisor and partner to executive leadership while exercising exceptional judgment and discretion.
• Proven ability to manage highly complex calendars, executive travel, communications, and competing priorities with minimal direction.
• Experience supporting Board of Directors meetings, executive leadership meetings, strategic planning sessions, and enterprise-wide initiatives.
• Outstanding verbal and written communication skills with the ability to interact professionally and confidently with executives, board members, customers, and external partners.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Exceptional organizational skills with meticulous attention to detail and a proactive, solutions-oriented mindset.
• Ability to anticipate executive needs, think strategically, and adapt quickly in a rapidly changing environment.
• Experience supporting executives within high-growth organizations is strongly preferred.

Healthy, Diverse Teams Breed Innovation:

Kevin’s Natural Foods is proud to be an equal opportunity employer. We deeply believe that diverse backgrounds and experiences make better teams, and we seek to attract talent from all walks of life. The team at Kevin’s is smart, humble, and passionate and we value a work environment that fosters personal development and opportunities to move within our small, but quickly growing organization.

More About Kevin’s Natural Foods:

Kevin's Natural Foods is a line of refrigerated and frozen meals, sides, soups, and sauces on a mission to empower even the busiest people to eat clean without sacrificing flavor. Co-founded by Kevin McCray who battled an auto-immune disorder for years, Kevin's Natural Foods was born from his desire to make clean eating seamlessly fit into any lifestyle. Shockingly delicious and made with clean ingredients, Kevin’s products are ready in minutes and always free from gluten, soy, and refined sugar.

In 2023, Kevin’s Natural Foods joined the Mars Food & Nutrition family, allowing us to expand our reach, accelerate innovation, and bring our mission to even more households while staying true to the quality and integrity that define our brand. A true market disruptor, Kevin's is the first clean refrigerated entrée brand working to prove every day that proper nutrition can be as delicious as it is healthy.

Salary Range: $90,000.00-$130,000.00 annually + benefits + bonus

Compensation within this salary range is dependent upon the candidate's experience, education, and relevant qualifications

Kevin's Natural Foods uses E-verify to confirm employment eligibility. For more information, please see the links below:

https://www.everify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

https://www.everify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

Compensation Range: $90K - $130K