Executive Assistant to the CEO

Opiniion; Lehi (UT); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Healthcare plans

401(k) with corporate match

Pre-tax Health Savings Account (HSA)

Parental leave for all new parents

10 paid holidays yearly

Wellness reimbursement

Job summary

Opiniion is seeking a highly organized Executive Assistant to support our CEO in Lehi, UT. This role maintains the CEO’s calendar, triages emails, and coordinates travel and meetings. It offers exposure to a growing company and opportunities to take on broader responsibilities over time.

The ideal candidate is proactive, detail-oriented, and discreet, with strong written communication skills and the ability to work independently in a fast-paced environment. This is a full-time, in-office role.

Qualifications

• Experience supporting an executive or similar role.
• Excellent organizational and time-management skills.
• Clear, professional written communication; discreet handling of information.

Responsibilities

• Manage and maintain the CEO’s calendar; resolve conflicts and coordinate with internal and external contacts.
• Triage inbox, draft correspondence, and flag items needing attention.
• Prepare a short daily brief with the day’s schedule and priorities.
• Capture meeting action items and track them in project tools.
• Prepare materials ahead of meetings and coordinate travel logistics.
• Greet visitors and support meeting and event logistics.
• Provide day-to-day personal support and errands as needed.
• Serve as a reliable point of contact for quick problem-solving.

Skills

Executive support

Organizational skills

Time management

Written communication

Discretion/confidentiality

Independent

Tools

Google Workspace

ClickUp

Job description

Opiniion is a resident experience tool that partners with property management to create better living experiences for their residents. Our platform has helped thousands of property managers collect and act on real-time feedback, improve resident experiences, and enhance their online reputation. Opiniion is committed to exceptional service and innovation, earning recognition as one of America’s fastest-growing private companies. Driven by a forward-thinking team, we’re shaping the future of resident engagement. Our continued growth and commitment to innovation make this an exciting time to be part of our team!

POSITION OVERVIEW:

We’re looking for a highly organized and reliable Executive Assistant to support our CEO. This role keeps the office of the CEO running smoothly — managing the calendar and inbox, preparing him for meetings, tracking follow-ups, and coordinating travel and day-to-day logistics. It’s a great fit for someone who is proactive, detail-oriented, and enjoys staying one step ahead. For the right person, it also offers meaningful exposure to how a growing company operates, with room to take on broader responsibilities over time.

RESPONSIBILITIES:

• Manage and maintain the CEO’s calendar: schedule meetings with context, resolve conflicts proactively, and coordinate with internal and external contacts
• Support inbox management: help triage email, draft correspondence, and flag items that need the CEO’s attention
• Prepare a short daily brief covering the day’s schedule, priorities, and outstanding items
• Capture action items from meetings and keep tasks and commitments on track in our project management tools
• Prepare materials and context ahead of meetings, including recurring leadership meetings and interviews
• Welcome office visitors and help with meeting and event logistics
• Book and manage travel, including itineraries and schedule changes
• Provide day-to-day personal support and handle errands as needed
• Serve as a reliable point of contact for quick problem-solving and support

QUALIFICATIONS:

• Experience supporting an executive or similar role preferred
• Exceptional organizational skills and attention to detail
• Strong time management and ability to prioritize effectively
• Clear, professional written communication
• Professional, proactive, and trustworthy — comfortable handling confidential information with discretion
• Tech-savvy and comfortable with calendar and productivity tools (Google Workspace, ClickUp or similar); interest in using AI tools to work efficiently is a plus
• A reliable self-starter who can work independently and manage responsibilities with minimal supervision
• Full-time availability, in-office in Lehi, UT; valid driver’s license

OPINIION’S CULTURE:

At Opiniion, we take our work seriously, but we don’t take ourselves too seriously! We work hard together, and we have a lot of fun doing it. We are a team that believes in real autonomy: you own your area, solve problems, and move fast enough to actually see the change you make. The people here are invested in each other just as much as they’re invested in the work, and that combination is what makes this place different. We believe in collaboration, innovation, and building a team that truly cares—about our clients, their residents, and each other.

BENEFITS SNAPSHOT:

• Comprehensive healthcare plans, encompassing medical, dental, and vision insurance, along with group life coverage. Opiniion covers 40-90% of the premium cost for employees and all dependents.
• 401(k) retirement plan with a 100% corporate match on the first 1% and 50% match on the next 5%.
• Pre-tax Health Savings Accounts (HSA).
• Paid Parental Leave for all new parents (including adoption or foster care).
• 10 Paid Holidays annually.
• Monthly Wellness Reimbursement benefit.

*Note that the above benefits are available only to full-time employees of Opiniion*

Opiniion is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.