Executive Assistant to Technical Delivery Leader

Brown and Caldwell; Walnut Creek (CA); Hybrid; USD 78,000 - 127,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee assistance program

Paid time off

Parental leave

Paid holidays

401(k) with employer match

Bonus eligibility

Tuition reimbursement

Pet insurance

Long-term care insurance

Job summary

Brown and Caldwell in Walnut Creek, California seeks an experienced Executive Administrative professional to support the newly launched Technical Delivery Enterprise. You will serve as a trusted executive partner to the leadership team, helping connect national technical and design efforts while enabling leaders to focus on high-priority work.

The role emphasizes strategic partnership, proactive operations, and strong communication, with opportunities to mentor colleagues and influence

Qualifications

• Typically, a minimum of 5 years of relevant experience in administrative or executive support roles.
• Prior experience in supporting top executives.
• Experience in working with minimal supervision and independent judgement.
• Experience managing multiple tasks in fast-paced environments.
• Experience in mentoring less experienced team members and assisting leaders.

Responsibilities

• Strategic partner: Manages competing priorities to ensure smooth operations and provides executive support.
• Ambassador: Represents the company and leadership values in interactions.
• Analysis: Analyzes data to inform decisions and support leaders.
• Proactive: Anticipates issues and prepares solutions.
• Communication: Drafts and edits executive communications and materials.
• Cross-team collaboration: Works with administrative and executive assistants to foster teamwork.
• Feedback: Seeks and provides actionable feedback.
• Focus on goals: Aligns work with executive objectives and company goals.
• Efficiency: Identifies inefficiencies and leads process improvements.
• Influence: Shares ideas and persuades stakeholders.
• Meeting management: Plans agendas, coordinates meetings and events, and manages travel.
• Project management: Takes on special projects and completes them.

Skills

Executive support

Strategic partner

Communication

Meeting management

Project management

Education

Degree in business administration

Job description

At this time, we are only considering applicants in the Eastern or Central Standard time zones.

Brown and Caldwell is looking for an experienced, energetic, and highly capable Executive Administrative professional to support the newly launched Technical Delivery Enterprise-an exciting, strategic area of our business focused on strengthening technical excellence, advancing collaboration, and making our expertise more accessible across the company. This role offers the opportunity to serve as member of the Enterprise's leadership team, a trusted executive partner, and force multiplier for enterprise leadership. The candidate will also help to connect national technical and design teams while enabling leaders to focus on the work that is most critical to BC's continued growth and future success. For someone who thrives in a fast-moving environment, enjoys building strong relationships, and takes pride in helping leaders and teams operate at their best, this is a meaningful opportunity to make an impact at a company known for its people, purpose, and commitment to delivering exceptional value for clients.

Responsibilities

• Strategic partner: Manages competing priorities effectively to ensure smooth business operations. Provides comprehensive virtual and in-person support to business executive(s) and leadership team.


• Ambassador: Consistently represents the company, executive(s), team and its values in all interactions.


• Analysis: Regularly analyzes data, draws insightful conclusions, and makes or supports data-driven decisions.


• Proactive: Consistently anticipates potential issues and proactively prepares solutions.


• Communication: Communicates frequently and with high clarity. Regularly supports executive-level communications by creating early drafts as well as reviewing and editing content.


• Cross-team/function collaboration: Consistently collaborates with other teams or functions, including the administrative and executive assistant community to foster a collaborative environment.


• Feedback: Seeks performance and outcome feedback. Consistently provides clear, constructive, and actionable feedback.


• Focuses on goals: Consistently maintains focus on goals and priorities, ensuring alignment with company and executive's objectives.


• Identifies opportunities for efficiency: Regularly identifies inefficiencies, proposes innovative solutions, and leads implementation efforts.


• Influence: Regularly shares ideas and opinions, effectively persuades, and influences others.


• Meeting management: Regularly and effectively manages and facilitates meetings by prioritizing agenda topics and developing agendas that ensure productive outcomes. Coordinates and oversees events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including reviewing contracts, preparing materials, overseeing catering requests and communicating with meeting attendees.


• Project management: Occasionally takes on special projects of various complexity and successfully completes them.


• Resourcefulness: Actively leverages resources to enable decision-making.


• Time management: Consistently manages time effectively, including proactively and efficiently managing schedules and corporate travel, and partners with the executive to optimize their time with members of the executive team, staff and clients.


• Trust: Consistently builds and maintains trust with colleagues.


• Willingness: Regularly takes on and seeks challenging or new activities. Flexibility to adapt and execute various additional assignments based on evolving needs.


• Enablement: Enables the executive to focus on strategic, high-level activities through the support and engagement of duties and responsibilities.


• Flexibility to adapt and execute various additional assignments based on evolving needs.

Mentorship

• May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Skills and Competencies

• Comprehensive organizational and project management skills to manage special projects.


• Superior communication skills to support communication strategy and coordinate with other professionals.


• Strong ability to efficiently coordinate with other assistants, manage competing priorities, and support business leadership.


• Proven ability to manage special projects and schedules with minimal supervision and strong judgement.


• High self-awareness, and desire to seek feedback to consistently grow and improve

Experience

• Typically, a minimum of 5 years of relevant experience in administrative or executive support roles.


• Prior experience in supporting top executives.


• Prior experience in a role with minimum supervision wherein independent judgement was applied.


• Prior experience in managing multiple tasks in fast-paced environments.


• Experience in managing projects, prioritizing tasks, and working independently.


• Experience in mentoring less experienced team members and assisting leaders of various levels.

Education

• A degree in business administration or related field, or equivalent experience is required.

Salary Range

The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A: $78,000 - $106,000
Location B: $85,000 - $116,000
Location C: $93,000 - $127,000

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance.

About Brown and Caldwell

Brown and Caldwell in the News

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.