Executive Assistant to President - remote opportunity

Tivity Health; Franklin (TN); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support its Executive Leadership team. This role involves managing complex scheduling, handling confidential correspondences, and coordinating meetings and travel plans. The ideal candidate will have a positive attitude, exceptional organizational skills, and the ability to thrive in a fast-paced environment. The company offers a competitive salary and a robust benefits package, including a generous paid time off policy and a free gym membership to thousands of fitness locations across the US. If you are a detail-oriented team player excited about supporting senior leaders, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k with match

Generous Paid Time Off

Free Gym Membership

Company Bonus Potential

Qualifications

• 4+ years supporting executive leadership with superior organizational skills.
• Proficiency in MS Office Suite and ability to handle confidential information.

Responsibilities

• Manage scheduling and correspondence for executive leadership.
• Coordinate meetings, events, and travel plans for executives.

Skills

Organizational Skills

Interpersonal Communication

Multi-tasking

Attention to Detail

Initiative

Education

4+ years of experience supporting executive and senior leadership

Tools

MS Office Suite

Standard Office Equipment

Job description

Description/Responsibilities

Our Administrative Assistant completes a broad variety of administrative tasks for our Executive Leadership team and our Senior leadership team:

• managing scheduling, including an active calendar of appointments
• prioritizing and handling correspondences, some of which may be confidential in nature
• directing incoming inquiries to other staff as needed
• processing expense reports
• managing complex travel plans - itineraries and agendas, and compiling documents for travel-related meetings
• coordinating meetings and events for executives, and other details associated with such events

This position requires someone with a great attitude and a can-do frame of mind, a team player who can handle multiple tasks with grace, self-assurance, and is excited by the challenge of a high level of responsibility and visibility in a growing and dynamic company.

We are also looking for someone who enjoys office management responsibilities which may include:

• meeting preparations on site
• coordinating catered lunches
• sorting and distributing mail
• welcoming visitors who are on site

Qualifications

• Prefer 4+ years of experience supporting executive and senior leadership
• Superior organizational and administrative skills; ability to multi-task and prioritize work with the highest degree of professionalism.
• Excellent attention to detail.
• Excellent interpersonal communication skills
• Proficiency using MS Office Suite including MS Word, Excel, PowerPoint, One Note, and Outlook.
• Notary, preferred (or willingness to become a notary)
• Ability to operate standard office equipment, such as copy machines, scanners, printers, and video conferencing equipment.
• Ability to take initiative, work independently, accurately, and with discretion in a fast-paced environment.
• Must possess willingness and understanding of responsibilities associated with supporting senior leaders; this may require early and late working hours depending on projects at hand.

The hourly wage range for this opportunity is $21.69 to $28.91 per hour. Compensation depends on several factors: qualifications, skills, competencies, and experience.

Tivity Health offers a robust benefits package, which includes a competitive salary, company bonus potential, medical, dental, vision, 401k with match, generous paid time off, free gym membership to over 11,000 fitness locations in the US, and other great benefits.