Executive Assistant to Leadership - Law Firm, Multi-Office

Greenberg Gross LLP; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan options

Paid time off

Job summary

Greenberg Gross LLP, a plaintiff-side trial law firm with offices across California, Nevada, New York, New Jersey, Illinois, Pennsylvania, and Massachusetts, seeks an Executive Assistant to support our Executive Director and Administrative Director in day-to-day leadership operations.

You will manage complex calendars, coordinate travel, draft communications, and maintain organized filing systems while liaising with staff, partners, and external contacts across multiple offices.

Qualifications

• 3+ years of experience supporting senior leadership, preferably in law or professional services.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Office and calendar management tools.
• Discretion and sound judgment handling confidential information.
• Bachelor's degree preferred; equivalent professional experience considered.

Responsibilities

• Manage complex, shifting calendars across time zones and offices.
• Maintain a list of deadlines and anticipate scheduling conflicts.
• Coordinate travel arrangements for multi-office visits.
• Draft, proofread, and manage email correspondence when appropriate.
• Screen and prioritize calls, emails, and requests.
• Serve as a liaison between executives, staff, partners, and vendors.
• Prepare agendas, materials, and briefing documents for leadership meetings.
• Take and distribute meeting notes and track follow-up items.
• Assist with tracking firm projects and initiatives across departments.
• Prepare, format, and proofread reports, presentations, and policy documents.
• Maintain organized filing systems for sensitive documents.
• Assist with onboarding for new hires or new office openings.
• Support cross-office initiatives and special projects across departments.

Skills

Executive support

Calendar management

Discretion & confidentiality

Written & verbal communication

Team collaboration

Education

Bachelor's degree preferred

Tools

Office suite

Outlook

Excel

PowerPoint

iManage

Clio

Litify

Salesforce

Job description

Greenberg Gross LLP, a plaintiff-side trial law firm with offices across California, Nevada, New York, New Jersey, Illinois, Pennsylvania, and Massachusetts, seeks an Executive Assistant to support our Executive Director and Administrative Director in day-to-day leadership operations.

You will manage complex calendars, coordinate travel, draft communications, and maintain organized filing systems while liaising with staff, partners, and external contacts across multiple offices.