Executive Assistant to Investment Ops & Legal (Hybrid)

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 51,000 - 73,000; Full time

Benefits offered by this job

Hybrid work arrangement

Board exposure and meetings support

Job summary

Stanford Management Company (SMC) is seeking an experienced Executive Assistant to provide professional support to the Investment Operations, Operations, and Legal teams on Stanford's campus. The role requires independent judgment, high accuracy, and proactive issue resolution.

The Executive Assistant will manage complex calendars, coordinate travel, prepare Board materials and minutes, and support office operations, vendor coordination, and event planning.

Qualifications

• Proven ability to manage complex calendars and prioritize conflicting requests.
• Strong independent judgment and problem-solving in administrative tasks.
• Excellent communication and liaison skills.
• Experience coordinating domestic and international travel and expense reports.
• Ability to manage multiple projects and deadlines.
• Experience handling legal forms or documents for signature.
• Support for Board materials and minutes.
• Event planning and board dinner support.
• Coordinate office moves and vendor quotes.
• Provide cross-team administrative support as needed.

Responsibilities

• Provide complex, high-quality and diversified administrative support.
• Maintain accurate and agile workflow with a customer-centric approach.
• Plan and schedule complex calendars and manage scheduling conflicts.
• Serve as liaison to internal/external constituencies; screen correspondence and calls.
• Oversee travel arrangements and expense reporting for the team.
• Prepare minutes for Board meetings and process legal forms for signature.
• Manage multiple projects and deadlines; track action items.
• Coordinate office moves, vendor quotes, and office improvements.
• Support Emergency Response Team needs and event planning.
• Assist Finance with expense management and procurement processes.

Skills

Calendar management

Stakeholder liaison

Travel planning

Legal docs handling

Project management

Vendor management

Board materials support

Event coordination

Administrative problem solving

Job description

Stanford Management Company (SMC) is seeking an experienced Executive Assistant to provide professional support to the Investment Operations, Operations, and Legal teams on Stanford's campus. The role requires independent judgment, high accuracy, and proactive issue resolution.

The Executive Assistant will manage complex calendars, coordinate travel, prepare Board materials and minutes, and support office operations, vendor coordination, and event planning.