Executive Assistant to High-Profile Entertainment/Communications CEO

Pocketbook Agency; West Hollywood (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

A prominent CEO in the Entertainment and Communications sectors is looking for a strategic Executive Assistant. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. The assistant will work closely with the CEO, ensuring smooth operations in both business and personal matters, and will be based primarily in Los Angeles.

Benefits

Medical Insurance

Vision Insurance

401k

Qualifications

• Minimum 5 years of experience in executive support with C-suite executives.
• Strong ability to manage multiple, complex priorities.

Responsibilities

• Manage day-to-day operations, communications, and scheduling for the CEO.
• Coordinate complex travel logistics and handle sensitive matters.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Emotional Intelligence

Team Management

Tools

Microsoft Office

Google Suite

Project Management Tools

Job description

Executive Assistant to High-Profile Entertainment/Communications CEO

Executive Assistant to High-Profile Entertainment/Communications CEO

A well-known CEO in the Entertainment and Communications industries is seeking a strategic, proactive Executive Assistant to act as an extension of the CEO in both business and personal matters. This individual will ensure operations, communication, and priorities run smoothly, allowing the CEO to focus on high-level initiatives.

Key Responsibilities:

• Serve as the CEO’s right hand, managing day-to-day operations, communications, and scheduling across business and household needs.
• Partner closely with a NYC-based EA and liaise with internal executives and external partners to ensure seamless coordination.
• Maintain awareness of the CEO and partner’s household staff to ensure alignment with business commitments.
• Act as a liaison with the partner’s teams, ensuring schedules and communications are in sync.
• Coordinate complex travel logistics for the CEO and occasionally for the partner or family.
• Handle sensitive matters with discretion, anticipating needs and solving problems proactively.

Requirements:

• Minimum 5 years of experience in executive support, including relevant experience with C-suite executives within entertainment or UHNW individuals, entrepreneurs, or similar.
• Proven track record of effectively managing relationships with executives of all levels, household staff, and external partners.
• Strong ability to manage multiple, complex priorities while remaining highly organized and focused.
• Excellent written and verbal communication skills, with the ability to articulate key information clearly and efficiently.
• A proactive, detail-oriented problem-solver who is always three steps ahead.
• Strong technical skills, including proficiency in Microsoft Office, Google Suite, and project management tools.
• High level of discretion and professionalism when handling sensitive matters, both business and personal.
• Team player with a collaborative mindset and the ability to work harmoniously with a diverse group of internal and external stakeholders.
• Curious and proactive, with a strong desire to evolve, grow, and continuously learn.
• Flexible by nature, able to adapt to changing circumstances and priorities with a positive attitude.
• Solution-oriented with a mindset focused on resolving challenges quickly and effectively.
• Strong working knowledge of Los Angeles, including key locations, restaurants, and cultural spots.

Skills & Qualities:

• Exceptional organizational skills, able to handle a wide range of responsibilities with precision and attention to detail.
• Strong leadership and team management skills, with experience directing and supporting assistants and other team members.
• Quick thinker, able to anticipate needs and take action before it’s asked.
• High emotional intelligence with the ability to manage relationships and maintain confidentiality in a professional manner.
• Able to remain calm under pressure and handle high-stakes situations with confidence.
• Strong service-oriented mindset, always thinking about how to make life easier for the executive and the team.
• Experience with executive communications, ensuring messaging is clear, strategic, and aligned with company goals.

Location: Must be based in Los Angeles, CA (West Hollywood) to apply. This role is based primarily out of the CEO’s Los Angeles residence, with time at the LA office as needed and occasional travel to NYC or remote work.

Compensation: $85-120K, DOE + Excellent Benefits + 401k

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Project Management

• Industries

  Public Relations and Communications Services and Entertainment Providers

Referrals increase your chances of interviewing at Pocketbook Agency by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

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