Executive Assistant to Group Executive

ASX Limited; Australia Landing (MS); Hybrid; USD 76,000 - 104,000; Full time

Benefits offered by this job

Hybrid working options

Background checks

Job summary

ASX Group is seeking an experienced Executive Assistant to support the Group Executive. You will manage calendars, inboxes, travel and expenses, coordinating with internal and external stakeholders to enable strategic leadership.

The role requires discretion, initiative and a highly organised approach in a dynamic, fast-paced environment. Experience supporting C-suite or ELT, strong Microsoft 365 skills, and a commitment to confidentiality are essential.

Qualifications

• Significant experience supporting a senior executive, preferably at ELT/C-suite level.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong organisational, planning and coordination skills.
• High levels of discretion and professional judgment when handling confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Act as a trusted partner to the Group Executive, managing priorities and workflow.
• Coordinate the diary, inbox and travel, delivering timely updates and materials.
• Prepare briefing packs, correspondence and governance materials for executive meetings.
• Build relationships with internal and external stakeholders to support leadership priorities.
• Monitor deadlines and ensure deliverables meet governance obligations and deadlines.

Skills

Executive support

Prioritisation

Stakeholder management

Discretion & confidentiality

Communication

MS 365 proficiency

Tools

Microsoft 365

Job description

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all. In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. Want to know why we are a great place to work, click on the link to learn more.

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines. We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance. We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

Role overview

Enable the Group Executive to perform at their best by providing proactive, trusted and high-quality executive support. Acting as a close partner to the Group Executive, this role creates capacity and momentum by managing priorities, diary, inbox, tasks, travel, expenses, key internal and external stakeholder interactions and governance commitments. The role requires sound judgement, professionalism, discretion, initiative and a highly organised approach to managing competing priorities in a dynamic and fast-paced environment.

Your team

ASX Supervision is responsible for supervising listed entities and market participants to support fair, orderly and transparent markets and fair and effective facilities, maintain market integrity, strengthen investor confidence, and contribute to financial system stability. ASX Supervision comprises four teams: Participants Supervision, Listings Supervision, Enforcement, and Transformation and Operational Performance. ASX Supervision works closely with regulators, market participants, listed entities and other stakeholders to support confidence in Australia's financial markets. The division is focused on achieving supervisory excellence through a proactive, risk-based, visible and transparent approach to supervision.

Your responsibilities

Act as a trusted partner to the Group Executive, anticipating priorities, managing competing demands and supporting effective strategic leadership and stakeholder engagement. Manage and optimise the Group Executive's diary, inbox, action items and workflow, ensuring priorities are coordinated and critical matters progress. Develop a strong understanding of divisional priorities and stakeholder relationships, using sound judgement to identify, elevate, delegate and coordinate matters requiring executive attention. Build and maintain effective relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the Group Executive. Coordinate executive meetings, leadership forums and stakeholder engagements, including agendas, briefing materials, correspondence, logistics and action tracking. Monitor governance obligations, reporting deadlines, approvals and key divisional deliverables to ensure commitments are met and emerging priorities are managed proactively. Manage domestic and international travel end to end, including itineraries, logistics, contingencies and expense reconciliation. Complete all administrative activities accurately, efficiently and in accordance with ASX policies and procedures. Identify and implement opportunities to improve administrative processes, executive office efficiency and ways of working. Exercise sound judgement and discretion when handling confidential, commercially sensitive, regulatory and people-related matters. Deliver consistently accurate, professional and high-quality work across all interactions and outputs.

Your experience and qualifications

Must have

• Significant experience supporting a senior executive, preferably at Executive Leadership Team, C-suite or equivalent level.
• Demonstrated ability to manage multiple competing priorities in a fast-paced and complex environment.
• Exceptional organisational, planning and coordination skills.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism and judgement when handling confidential information.
• Strong attention to detail and commitment to quality.
• Proven ability to work independently, take initiative and anticipate needs.
• Advanced Microsoft 365 skills.

Nice to have

• Experience within financial services, legal, regulatory, compliance or professional services environments.
• Experience coordinating executive-level stakeholder engagement.

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values. We encourage you to apply even if you don't meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at .

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.