Executive Assistant to General Manager, Sales

Zenoti; Seattle (WA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Attractive compensation

Opportunity to lead impactful projects

Work with a dynamic and diverse team

Job summary

A leading wellness and beauty software company is looking for an Executive Assistant to support the General Manager of Sales in Seattle. The candidate will manage communication, logistics for field and sales events, and assist in administrative tasks. Qualifications include over 5 years of executive support experience, strong communication skills, and exceptional organizational abilities. The position offers a salary between $60,000 - $85,000 annually and the opportunity to be part of an innovative team revolutionizing the industry.

Qualifications

• 5+ years executive support experience, including supporting senior executives.
• Ability to speak and write with professionalism and tact.
• High level of integrity and discretion in handling confidential information.

Responsibilities

• Provide comprehensive support services to General Managers Sales.
• Manage Outlook inbox, task, and calendar effectively.
• Prepare and edit documents while maintaining confidentiality.
• Ensure organized travel logistics and administrative needs.

Skills

Excellent verbal and written communication skills

Exceptional organizational skills

Judgement to make informed decisions

Attention to detail

Job description

Executive Assistant to General Manager, Sales

Seattle, Washington, United States

Zenoti provides an all-in-one, cloud-based software solution for the beauty and wellness industry. Our solution allows users to seamlessly manage every aspect of the business in a comprehensive mobile solution: online appointment bookings, POS, CRM, employee management, inventory management, built-in marketing programs and more. Zenoti helps clients streamline their systems and reduce costs, while simultaneously improving customer retention and spending. Our platform is engineered for reliability and scale and harnesses the power of enterprise-level technology for businesses of all sizes

Zenoti powers more than 30,000 salons, spas, medspas and fitness studios in over 50 countries. This includes a vast portfolio of global brands, such as European Wax Center, Hand & Stone, Massage Heights, Rush Hair & Beauty, Sono Bello, Profile by Sanford, Hair Cuttery, CorePower Yoga and TONI&GUY.

This role will support our General Manager of Sales, with primary focus towards managing Field Events, Sales Events and Logistics as well as working alongside other administrative work. Responsibilities for this position include a can‑do and positive attitude, strong inclination to own, willingness to take a leadership role within the team, propensity to think and plan ahead and manage time effectively, capacity to attend to the details while keeping the broader picture in mind, and ability to employ mechanisms to communicate information out to team members.

In this role, you will:

• Provide comprehensive support services to our General Managers Sales, ensuring outstanding communication, responsiveness, and execution.
• Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others.
• Coordinating closely with other Executive Assistants within the Zenoti community.
• Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately.
• Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc. while maintaining confidentiality, both internally and externally.
• Ensure well organized and up-to-date travel logistics, expense reports, contact lists, files/records, and other administrative needs.
• Assist in other related duties as needed with the ability to continually learn new areas.
• The role needs working from our office in Bellevue

Experience and Qualifications:

• 5+ years executive support experience, including supporting senior executives;
• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances.
• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information.
• Demonstrates sensitivity to diversity, equity, and inclusion.
• Exceptional organizational skills, follow-through, and attention to detail.

Why Zenoti?

• Be part of an innovative company that is revolutionizing the wellness and beauty industry.
• Work with a dynamic and diverse team that values collaboration, creativity, and growth.
• Opportunity to lead impactful projects and help shape the global success of Zenoti’s platform.
• Attractive compensation.

$60,000 - $85,000 USD

Zenoti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.