Executive Assistant to Gaza Sub-Office Head

UNDP Careers; Palestine Township (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

UNDP Careers in Gaza is seeking an Executive/Administrative Assistant to provide high-quality executive, administrative and coordination support for the Head of the Gaza Sub-Office and the Programme function.

You will manage calendars, organize meetings, draft documents, and coordinate internal and external engagements while ensuring confidentiality and accurate records in a fast-paced UN environment.

Qualifications

• High School Diploma or Bachelor’s degree as listed.
• Minimum 2 years of relevant work experience with a university degree or 5 years with a high school diploma.
• Experience in coordinating calendars, meetings, correspondence and follow-up actions.

Responsibilities

• Provide executive and administrative support to the Head of Gaza Sub-Office and Programme.
• Manage calendar, appointments and official engagements; arrange meetings and prepare materials.
• Draft routine correspondence, minutes and briefing materials; support documentation and record-keeping.
• Coordinate official missions, visits, and events; arrange logistics and protocol.
• Maintain secure filing systems and manage contact lists and databases.

Skills

Calendar management

Meeting coordination

Documentation

Office software

ERP understanding

Education

High School Diploma

Bachelor’s in management/Public Administration/Business Administration or related fields

Tools

MS Word

MS Excel

ERP

Database packages

Job description

UNDP Careers in Gaza is seeking an Executive/Administrative Assistant to provide high-quality executive, administrative and coordination support for the Head of the Gaza Sub-Office and the Programme function.

You will manage calendars, organize meetings, draft documents, and coordinate internal and external engagements while ensuring confidentiality and accurate records in a fast-paced UN environment.