Executive Assistant to Founders (Remote, Full-Time)

Hubstaff blog; Kirkland (WA); Remote; USD 50,000 - 80,000; Full time

Job summary

A mission-driven couple is seeking an Executive Assistant to support their brands, podcast, and real estate ventures. The role encompasses managing calendars, organizing logistics, and contributing to brand growth. Ideal for a highly organized and resourceful individual eager to thrive in an entrepreneurial environment.

Qualifications

• 2+ years of experience as an Executive Assistant or similar role.
• Comfortable using AI tools to improve efficiency.
• Strong discretion and ability to handle sensitive information.

Responsibilities

• Manage executive Google calendars and organize Gmail inboxes.
• Coordinate logistics for podcasts and events.
• Build dashboards and reports to track KPIs.

Skills

Organization

Communication

Problem Solving

Tools

Google Workspace

Calendly

ChatGPT

Zoom

Slack

Job description

Executive Assistant to Founders (Remote, Full-Time) full time

Support a mission-driven couple growing brands, real estate ventures, and a top-tier podcast.

This role supports a husband-and-wife founder duo as they expand their personal brands, podcast, and real estate ventures. We create meaningful content and high-impact, design-forward experiences—with the podcast as a key platform for connection and growth.

We're looking for a highly organized, resourceful Executive Assistant who can manage our time, energy, and operations with precision. This is a growth-oriented position for someone who thrives in a fast-paced, entrepreneurial environment and wants to play a vital role in building something special.

Admin & Executive Support

• Own and manage executive Google calendars with precision (15-min level of detail)
• Organize and manage Gmail inboxes; draft and respond to emails on behalf of executives
• Schedule appointments, coordinate meetings, and leverage automation tools
• Be the gatekeeper of time and energy for both founders

Operations & Logistics

• Plan and coordinate logistics for in-person podcasts, content shoots, meetups, and events
• Book travel and accommodations
• Support task and project management for hotel renovations, operations, and short-term rentals
• Coordinate with bookkeepers, pay vendors, and initiate wire transfers as needed
• Run payroll and assist with onboarding new hires

Content & Brand Growth

• Research podcast guests, speaking opportunities, and potential partnerships
• Schedule and coordinate content creation with the team and founders
• Assist in launching and managing campaigns related to brand, podcast, or real estate projects
• Leverage AI tools and systems to streamline operations, documentation, and reporting

Reporting & Systems

• Build simple dashboards and reports to track KPIs and project milestones
• Maintain organized systems inside Asana, Notion, or similar tools

Personal Assistance (As Needed)

• Provide occasional personal support to the founders
• Some travel may be required to support events, content shoots, or on-site logistics
• Thrive in fast-moving, entrepreneurial environments
• Are obsessed with organization, follow-through, and details
• Take initiative and don’t wait to be told what to do
• Love solving problems, doing research, and figuring things out
• Communicate clearly and professionally (written and verbal)
• Are comfortable using AI tools like ChatGPT or Claude to improve efficiency
• Enjoy wearing many hats and supporting both big-picture vision and daily tasks
• 2+ years of experience as an Executive Assistant or similar role

Proficiency in:

• Google Workspace (Gmail, Calendar, Drive)
• ChatGPT / Claude or similar AI tools
• Calendly, Zoom, Slack
• Strong discretion and ability to handle sensitive information
• Bonus: Familiarity with real estate, podcasting, or personal branding

Job Type: Full-Time (Remote)

Schedule: Monday–Friday (8-hour shift)

Occasional weekend or evening support may be needed

Experience levels: Intermediate (3 - 5 yrs), Expert (5+ yrs)