Executive Assistant to Council Member Tiffany D. Thomas

City of Houston; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

The City of Houston is seeking an Executive Assistant to Council Member Tiffany D. Thomas. This role demands a strategic operator who can manage high-stakes engagements and ensure effective communication for a prominent public figure. The ideal candidate will possess strong organizational skills, discretion, and experience in political environments, working closely with the Chief of Staff to align priorities and manage an impactful schedule.

Benefits

Medical insurance

Vision insurance

Pension plan

Paid maternity leave

Paid paternity leave

Qualifications

• 5+ years supporting C-suite executives or political principals.
• Experience managing fast-paced political calendars.
• Direct experience with protocol for government officials.

Responsibilities

• Prioritize high-impact engagements and manage the Council Member's calendar.
• Coordinate federal-caliber public engagements and logistics.
• Draft correspondence and maintain high standards of communication.

Skills

Political strategy

Discretion

Organizational skills

Communication

Detail-oriented

Problem-solving

Education

Bachelor's degree (preferred)

Tools

Google Suite

Microsoft Office

Asana

CRM platforms

Job description

1 day ago Be among the first 25 applicants

Executive Assistant to Council Member Tiffany D. Thomas

Location: City Hall, Houston, TX

Reports To: Chief of Staff (Lambda Green)

Status: Full-Time | In-Person | Discretion Required

Compensation: Competitive + Commensurate with Experience

Position Summary

Council Member Tiffany D. Thomas is an ascending public leader with a federal-level leadership arc. Her Executive Assistant (EA) is not just a scheduler—but a strategic operator and high-trust gatekeeper who filters the noise, structures her time, and ensures precision behind every appearance, engagement, and deliverable.

This role requires the judgment of a political strategist, the precision of a chief of protocol, and the grace of a senior executive administrator. The EA must be deeply attuned to the public and political implications of the Council Member’s calendar, energy, and presence. Every “yes” must be justified. Every “no” must be firm, strategic, and respectful. This is the nerve center for her time, access, and brand.

Key Responsibilities

• Serve as chief strategist of time, prioritizing high-impact, high-presence engagements over routine requests
• Scrutinize all invitations, using the “Time vs. Presence” framework to make evidence-based decisions
• Guard and manage blocks for prep, reflection, national travel, and recovery — not just availability
• Maintain and align calendar strategy with Chief of Staff and principal priorities

2. Protocol & Public Engagement Logistics

• Plan federal-caliber engagements: roundtables, policy summits, national conferences, and media appearances
• Coordinate flawless execution for every public appearance — from arrival logistics to press sequencing
• Prepare run-of-show briefs, contact sheets, bios, and talking points for all high-profile events
• Ensure Council Member is fully equipped: wardrobe, briefing documents, remarks, and backup materials

3. Workflow & Follow-Up Command

• Track decisions and action items—nothing falls through the cracks
• Triage inboxes, calls, and messages based on urgency and strategic relevance
• Follow up with teams and stakeholders post-meeting to ensure momentum continues
• Maintain a master scheduling and briefing log with outcomes, risks, and next steps

4. Executive Communications & Confidential Administration

• Draft executive-level correspondence, briefing memos, acknowledgments, and high-visibility certificates
• Maintain high standards of grammar, clarity, tone, and strategic intent in all communications
• Discreetly handle sensitive political, personnel, or donor-related information
• Coordinate between departments (Comms, Legislative, Community, External) for seamless alignment

5. Finance, Procurement, and Contract Oversight

• Manage office budget tracking and maintain contracts and vendor files
• Process purchases and payments in alignment with city procurement policies
• Maintain p-card reconciliation and monthly financial reporting
• Ensure financial transactions support both operational goals and public accountability

Ideal Candidate Profile

Experience Required

• 5+ years supporting C-suite executives, high-profile electeds, or political principals
• Experience managing fast-paced, political calendars with shifting national priorities
• Direct experience with protocol for elected officials, government delegations, or VIPs
• Demonstrated history of gatekeeping access and energy for high-capacity principals

Preferred Skills

• Mastery of Google Suite, Microsoft Office, Outlook, Asana, and CRM platforms
• Fluency in scheduling platforms, call sheets, and event brief preparation
• Familiarity with municipal, state, and federal government operations
• Comfort working with media, donors, national partners, and political figures

Core Attributes for Success

Attribute

Description

Strategic Gatekeeper

Scrutinizes every request. Makes intentional decisions about what earns access to the principal’s time and attention.

Solution-Oriented

Sees ambiguity as opportunity. Finds options, proposes paths forward, and never stalls progress.

Detail-Dominant

Catches what others miss. Confirms travel, agendas, speaking materials, and names—before problems arise.

Emotionally Intelligent

Navigates high-stakes rooms with poise and judgment. Understands tone, timing, and discretion.

Protocol-Minded

Maintains composure, polish, and discretion during high-level, cross-sector engagements.

Trustworthy & Loyal

Protects the principal’s time, wellbeing, and narrative with absolute discretion and integrity.

Can-Do Operator

Brings energy, confidence, and readiness to lead under pressure. No task is too small or too complex.

Why This Role Matters

This is the operating engine behind a national-level public servant. You’ll be tasked with ensuring every moment is maximized, every appearance is impactful, and every hour aligns with mission, not noise.

You will be the steward of Council Member Thomas’s most valuable asset—her time—and will help architect a leadership runway that spans city council, federal policy, and national change.

This is a career-defining opportunity for someone who wants to move power, not just paperwork.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Relations Services and Government Administration

Referrals increase your chances of interviewing at City of Houston by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

Pension plan

Paid maternity leave

Paid paternity leave

Get notified about new Executive Assistant jobs in Houston, TX.

Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Houston, TX $70,000.00-$85,000.00 1 day ago

Houston, TX $68,000.00-$75,000.00 6 days ago

Houston, TX $60,800.00-$79,700.00 4 months ago

Executive Assistant - Supply Chain(Med Center)

Houston, TX $65,000.00-$70,000.00 2 weeks ago

Houston, TX $89,301.33-$114,816.00 1 month ago

Houston, TX $65,000.00-$70,000.00 2 weeks ago

Houston, TX $70,000.00-$80,000.00 1 week ago

Houston, TX $85,000.00-$95,000.00 2 weeks ago

Houston, TX $76,000.00-$95,000.00 2 weeks ago

Executive Assistant - Gastroenterology Research Center

Houston, TX $75,000.00-$85,000.00 1 week ago

Agent's Executive Assistant - State Farm Agent Team Member

League City, TX $14.00-$35.00 7 months ago

Experienced Commercial Office Assistant Property Manager

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.