Executive Assistant to COO & CGO

Vasa Fitness co; Denver, Northern (CO, KY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Two gym memberships

401k options

Flexible vacation

Paid holidays

Paid parental leave

Health benefits

Dental benefits

Vision benefits

Job summary

VASA Fitness is seeking an Executive Assistant to support the COO and CGO, coordinating calendars, emails, travel, and competing priorities. The role centers on maintaining strong relationships, taking initiative, and ensuring executives stay on track with high-impact activities across Operations, Growth, Marketing, Finance, HR, IT, and other teams.

This role also entails preparing for QBRs, board meetings, and leadership sessions, coordinating presentations and events, and following up on

Qualifications

• 5+ years’ experience supporting C-level or senior executives in a fast-paced organization.
• Experience supporting multiple executives simultaneously preferred.
• Bachelor’s Degree preferred.
• Demonstrated ability to operate with discretion, sound judgment, and autonomy.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proven ability to manage competing priorities at the executive level.

Responsibilities

• Serve as a strategic partner to the COO and CGO, prioritizing time, focus, and energy against key objectives.
• Proactively manage and optimize complex calendars for two executives.
• Act as a gatekeeper, balancing meeting requests and priorities.
• Anticipate needs and remove friction from day-to-day workflows.

Skills

Executive support

C-level experience

Discretion

Time management

Communication skills

Education

Bachelor’s Degree preferred

Job description

Compensation

$70,000-$75,000 annually

Location

CO Corporate Office

Worker Category

POSITION TITLE: Executive Assistant

Hybrid schedule (Tuesday/Wednesday/Thursday in office)

COMPE NSATION : $70,000-$75,000 annually

JOIN OUR TEAM

We’re looking for an Executive Assistant who loves being at the center of a fast-moving business and making things happen behind the scenes. Supporting VASA’s Chief Operating Officer and Chief Growth Officer, you’ll work at the center of a growing, multi-location organization and regularly coordinate across Operations, Growth, Marketing, Finance, HR, IT, and other teams.

This role starts with strong executive support—managing complex calendars, email, travel, and competing priorities—but there’s a lot more to it. You’ll help prepare for QBRs, board meetings, and leadership meetings; coordinate presentations, agendas, events, and team travel; and keep track of follow-ups and deliverables so things continue moving after the meeting ends. You’ll also work closely with other Executive Assistants and teams across VASA, giving you exposure to many different areas of the business.

We’re looking for someone who builds strong relationships, communicates well, and is comfortable taking initiative. You should be confident enough to keep busy executives on track, redirect when priorities compete, and follow up when something needs attention—all while being thoughtful about the relationships you’re representing on their behalf.

BENEFITS

All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options. Additional benefit packages are available for employees who work 30+ hours per week.

• Salaried Employees : Flexible Vacation Plan, Paid Holidays, Paid Parental Leave, and Health, Dental, Vision Benefits

Come join VASA Fitness and join a passionate, fun, and united team!

Proud to be a 'Great Place to Work' certified company!

PURPOSE

The Executive Assistant to the COO & CGO serves as a strategic partner and trusted extension of the executive leadership team. This role is responsible for maximizing the effectiveness of both the Chief Operations Officer and Chief Growth Officer by managing priorities, protecting time, and ensuring seamless execution of day-to-day operations.

Operating with a high level of autonomy, judgment, and discretion, this role acts as a gatekeeper, facilitator, and connector across the organization. The Executive Assistant ensures alignment across leadership, anticipates needs, and enables both executives to remain focused on the highest-impact opportunities.

KEY RESPONSIBILITES AND COMPETENCIES

• Serve as a strategic partner to the COO and CGO, helping prioritize time, focus, and energy against key business objectives
• Proactively manage and optimize complex, dynamic calendars across both executives, ensuring alignment and minimizing conflicts
• Act as a gatekeeper, making informed decisions on meeting requests, scheduling trade-offs, and competing priorities
• Anticipate needs and remove friction from day-to-day workflows

Strategic Communication & Alignment

• Serve as a central point of coordination between the COO and CGO, and senior leadership team
• Ensure clear, timely communication of priorities, updates, and follow-ups across stakeholders
• Draft and refine high-level communications on behalf of executives
• Represent executives in meetings when appropriate, capturing key insights and ensuring follow-through
• Drive preparation for executive meetings, leadership sessions, board-related engagements, and finance-related meetings
• Ensure both executives are fully prepared with relevant context, materials, and key talking points
• Capture notes, decisions, and action items, ensuring accountability and follow-through
• Help maintain consistent leadership and financial operating rhythms

Execution & Operational Support

• Coordinate complex domestic travel for both executives, including flights, accommodations, ground transportation, and detailed itineraries
• Ensure all travel is optimized for efficiency, productivity, and adaptability, anticipating contingencies and last-minute changes
• Prepare comprehensive travel briefs, including schedules, contacts, meeting context, and logistics
• Manage executive-level events, offsites, board meetings, and key external engagements
• Handle sensitive and confidential information with the highest level of professionalism
• Prepare presentations and materials for leadership meetings, board discussions, and financial reviews

WHAT SUCCESS LOOKS LIKE

• COO and CGO time is highly optimized and aligned to the most critical business priorities
• Strong coordination and alignment across executive leadership
• Meetings are purposeful, well-prepared, and drive outcomes
• Executives are consistently prepared, informed, and able to focus on high-impact decisions
• Competing priorities are managed seamlessly with minimal friction

Job Description

QUALIFICATIONS

• 5+ years’ experience supporting C-level or senior executives in a fast-paced organization
• Experience supporting multiple executives simultaneously preferred
• Bachelor’s Degree preferred
• Demonstrated ability to operate with discretion, sound judgment, and autonomy
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Proven ability to manage competing priorities at the executive level

KEY COMPETENCIES

• Strategic thinking and anticipation of needs
• Executive presence and sound judgment
• High attention to detail with a big-picture mindset
• Ability to influence without authority
• Strong relationship management and communication skills
• Adaptability and resilience in a dynamic environment

WORKING CONDITIONS

Primary work in a fitness facility and office setting. Temperature variations can occur. The environment includes some ambient noise such as talking and use of gym equipment and machinery.

PHYSICAL AND MENTAL ACTIVITIES AND REQUIREMENTS

• Talking: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Physical Strength: Sitting, standing, and walking. Must be able to lift, push, pull, and move a minimum of 30 pounds.
• Reasoning Ability: Ability to deal with a variety of variables under limited standardization. Able to interpret various instructions and relay instructions to clients.
• Attendance is an essential duty of the position. Employees must work regularly scheduled shifts, during business hours to assist members and sell services in-person.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

VASA Fitness is an Equal Opportunity Employer