Executive Assistant to Construction business Manager

ZipRecruiter; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

A thriving construction and demolition company is seeking an Executive Assistant to support its owner. The ideal candidate will possess strong organizational and communication skills, manage multiple priorities, and proactively contribute to project success. Responsibilities include scheduling, liaising with contractors, and assisting with project management.

Qualifications

• Previous experience in property management, construction, sales, or related fields.
• Ability to manage multiple priorities effectively.
• Willingness to travel to various job sites as required.

Responsibilities

• Maintain and organize the owner’s weekly schedule.
• Meet with contractors and architects to discuss project specifications.
• Navigate city websites and liaise with city officials for permits.

Skills

Organizational skills

Communication skills

Multitasking

Initiative

Tools

Project management tools

Job description

Job Title: Executive Assistant to Construction Business Owner

We are seeking an Executive Assistant to support the owner of a thriving construction and demolition company. The ideal candidate will have exceptional multitasking abilities, strong initiative, and excellent organizational skills. This role requires someone proactive who can anticipate needs, manage tasks efficiently, and facilitate smooth operations across various projects.

Responsibilities

1. Maintain and organize the owner’s weekly schedule to ensure efficient time management.
2. Meet with contractors and architects to obtain estimates and discuss project specifications.
3. Follow up on open tasks and ensure their timely completion.
4. Navigate city websites and liaise with city officials, including inspectors, to obtain necessary permits and approvals.
5. Travel to properties and job sites to provide on-site assistance.
6. Assist in managing project timelines and oversee the execution of deals and contracts.
7. Proactively identify potential issues and recommend solutions to keep projects on track.
8. Coordinate meetings and prepare documentation for discussions.

Qualifications

1. Previous experience in property management, construction, sales, or related fields.
2. Strong organizational skills with the ability to manage multiple priorities.
3. Excellent written and verbal communication skills.
4. Innovative mindset with the ability to think outside the box and anticipate needs.
5. Ability to work independently and take initiative.
6. Willingness to travel to various job sites as required.
7. Familiarity with project management tools and software is a plus.

If you are proactive, thrive in a fast-paced environment, and are eager to contribute to the success of our construction and demolition company, please apply.