Executive Assistant to Chief Business / Financial Officer and Head of Operations at Cutting-edg[...]

Bloom Talent; Daly City (CA); On-site; USD 150,000 - 190,000; Full time

Job summary

A cutting-edge robotics company in Daly City seeks an Executive Assistant to support its Chief Business/Financial Officer and Head of Operations. This role requires expertise in managing complex schedules, facilitating meetings, and strategic communication within a mission-driven, growth-oriented environment. Ideal candidates will have extensive experience supporting senior leadership in dynamic settings and exceptional organizational skills.

Benefits

Competitive health benefits

Equity

Catered lunches

Unlimited PTO

Qualifications

• 7+ years supporting Executive leadership in fast-paced startups.
• Exceptional verbal and written communication skills.
• Meticulous organizational skills and strong attention to detail.

Responsibilities

• Manage executives' calendars and prioritize critical initiatives.
• Facilitate impactful meetings and drive project outcomes.
• Create comprehensive travel itineraries.

Skills

Communication

Strategic Thinking

Organizational Skills

Emotional Intelligence

Initiative

Job description

Cutting-edge robotics company transforming logistics is looking for an Executive Assistant to support their Chief Business / Financial Officer and Head of Operations. This role offers a unique opportunity to join a mission-driven team making a global impact through innovation. As a partner to the Executives, you'll provide executive support, expertly manage calendars, prioritize critical business initiatives, and coordinate high-level stakeholder meetings that drive financial strategy and business growth. Someone with exceptional communication skills, high horsepower, and experience supporting senior leadership at fast-growing startups. This position is fully in-office based in South San Francisco. 150-190K+ DOE + competitive health benefits, equity, catered lunches, and unlimited PTO.

Responsibilities:

• Act as a partner to the Executives by managing priorities and creating systems that maximize their effectiveness.
• Strategically manage complex calendars with business-aligned decision-making and time optimization.
• Navigate competing priorities with agility, ensuring timely project completion even under pressure.
• Coordinate and facilitate impactful team meetings that drive outcomes.
• Arrange comprehensive travel itineraries and agendas, including setting priority meetings with high-value event connections.
• Drive accountability across leadership by implementing follow-up systems that ensure commitments are met.

Qualifications:

• 7+ years of experience supporting Executive leadership (C-Suites/VPs) in a fast-paced, startup environment.
• Exceptional written and verbal communication skills with strategic thinking ability.
• Proactive, enthusiastic approach with strong initiative.
• Demonstrated ability to prioritize competing demands in a fast-paced environment.
• High emotional intelligence with talent for anticipating needs and offering solutions.
• Meticulous organizational skills and outstanding attention to detail.
• Absolute professionalism, confidentiality, and sound judgment.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.