Executive Assistant to Chief Administrative Officer - Well-Known Boutique Investment Bank

Solomon Page; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support the Chief Administrative Officer in a prestigious investment bank. This role involves high-level administrative tasks, including managing schedules, coordinating travel, and supporting conference planning. The ideal candidate will be organized, detail-oriented, and possess exceptional communication skills. Join a dynamic team in a hybrid work environment, where your contributions will be valued and recognized. This is a fantastic opportunity for those looking to advance their career in a fast-paced financial services setting.

Benefits

Free Breakfast/Lunch/Gym

401k Match

Comprehensive Medical/Dental/Vision Plans

25 PTO Days

Qualifications

• 3-5+ years of executive administrative support experience required.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide high-level support to the Chief Administrative Officer.
• Schedule meetings and manage a busy calendar.
• Coordinate travel arrangements and prepare expense reports.

Skills

Organizational Skills

Communication Skills

Client Service Mentality

Detail-Oriented

Calm Under Pressure

Education

Bachelor's Degree

Job description

Executive Assistant to Chief Administrative Officer - Well-Known Boutique Investment Bank

Executive Assistant to Chief Administrative Officer - Well-Known Boutique Investment Bank

Direct message the job poster from Solomon Page

VP, Recruiting at Solomon Page Group LLC

A Well-Known Boutique Investment Bank in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the Chief Administrative Officer, who also heads of the company’s conferences. Candidates must have a minimum of 3-5+ years of applicable executive administrative support experience supporting a senior-level executive and/or team (ideally within financial services, but open to industry) and a Bachelor’s degree is strongly preferred, but not required. They should be extremely organized, detail-oriented, calm under pressure, and possess a client service mentality, an excellent phone manner, and strong interpersonal and communication skills (both verbal and written). This is a great opportunity to join a prestigious financial services firm in support of a really nice executive with the opportunity to take on more (i.e., assist with conference planning and ad hoc projects)!

• Salary depends on experience (90-120k base) plus discretionary bonus eligibility (based on company performance, but typically generous), free breakfast/lunch/gym, 401k match, comprehensive employee-contributed medical/dental/vision plans, 25 PTO days, etc.
• Hours are 8:30am-5:30pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Provide high-level executive administrative support to the Chief Administrative Officer (CAO).
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Prepare, process, and submit monthly expense reports.
• Screen and answer incoming phone calls with an excellent phone manner; provide client-service support.
• Assist with conference planning and ad hoc projects.

Required Qualifications:

• Minimum 3-5+ years of applicable executive administrative support experience supporting a senior-level executive and/or team (ideally within financial services, but open to industry).
• Bachelor’s degree strongly preferred, but not required.
• Extremely detail-oriented, proactive, and organized.
• Ability to “read the room.”
• Possess a client service mentality, an excellent phone manner, and strong interpersonal and communication skills (both verbal and written).

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Banking, and Investment Banking

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