Executive Assistant to Chairman - Relocation Required

Mack & Associates, Ltd.; Boston (MA); Remote; USD 200,000 - 300,000; Full time

Job summary

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman. This dynamic role involves managing both corporate and personal responsibilities while requiring considerable organization and discretion. The position necessitates flexibility, international travel, and offers a competitive salary range of $200k-$300k and a comprehensive benefits package, including relocation assistance.

Benefits

Competitive salary

Comprehensive benefits package

Relocation package

Paid time off

Qualifications

• 10-15 years of experience supporting C-Level Executives, preferably in a Fortune 500 company.
• Demonstrated discretion and confidentiality in high-trust roles.
• Highly organized and capable of juggling competing priorities.

Responsibilities

• Serve as a trusted right-hand to the Chairman, overseeing daily operations.
• Manage a complex calendar involving high-profile meetings and events.
• Coordinate intricate travel logistics including global itineraries and security protocols.
• Attend meetings, capture notes, and ensure execution on key action items.

Skills

Organizational skills

Discretion

Communication skills

Project management

Education

Bachelor's degree

Advanced degrees or professional certifications

Tools

Microsoft Office Suite

Job description

Overview

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman's family office. This role will require relocation to the south-central part of the U.S, as this role is not in state of Massachusetts. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a competitive salary range of 200k-300k plus bonus depending on experience, benefits package including Medical, vision, dental insurance, a relocation package and PTO.

Key Responsibilities

• Serve as a trusted right-hand to the Chairman, overseeing day-to-day operations—both professional and personal.
• Provide dedicated support to the chairman’s office and acting as the crucial link between the Chairman and internal/external advisors and financial teams.
• Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives.
• Act as a liaison between the chairman and internal departments, board members, family office personnel, and international partners.
• Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols.
• Support strategic projects with high-level project management, documentation, and stakeholder alignment.
• Attend meetings, capture detailed notes, and ensure execution on key action items.
• Maintain 24/7 availability, as well as travel with the executive domestically and internationally.

Qualifications

• Bachelor’s degree required; advanced degrees or professional certifications preferred.
• 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting.
• Demonstrated discretion, professionalism, and confidentiality in high-trust roles.
• Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Exceptional written and verbal communication skills.
• Highly organized, detail-oriented, and capable of juggling competing priorities.
• Independent, proactive, and calm under pressure.
• Willingness and ability to travel frequently, both domestically and internationally, on short notice.